Highlight Report
Infrastructure Procurement
Project Sponsor
Craig Jones
Project Status
Project Manager
Andy Beeston / Paul Chapman
Reporting Period
Green
26th August 2015 to
11th
October 2015
Project Status Summary
Project Objective:
To produce a detailed specification of requirements and run an OJEU Restricted Tender competition to
select the most appropriate supplier. Shaw Consulting will manage the process from the specification of
the requirements through to supplier selection including creation of all the necessary documentation
Project Structure:
The project has been broken down into the following stages:
Stage 1 - Project Initiation
Setting up the project, establishing the governance, agreeing roles and responsibilities, creating the
Project Initiation Document (PID).
Stage 2 - Consultation
Workshop sessions to determine the requirements and scope, issuance of the Pre Qualification
Questionnaire (PQQ), selection of supplier shortlist.
Stage 3 - Specification
Creating the Specification of Requirements, issuance of Specification to suppliers.
Stage 4 - Procurement
Analysis and grading of suppliers tenders, issuance of contract notice.
Stage 5 - Drafting the Supplier Selection Report
Comprehensive documentation of the decision making process as required by the OJEU guidelines.
High level Milestones:
Project Changes:

None this period
Activities in this period:






Governance and PID completed, Project Initiation stage completed.
PQQ and Contract Notice posted on Portal. Deadline for PQQ responses 5pm on 29th June completed
To date (25th June) 85 expressions of interest have been registered (Suppliers who have
downloaded the PQQ) and 2 suppliers have submitted completed PQQs.
(Note: It is normal for the bulk of the PQQs to be submitted just before the deadline)
Deadline for supplier tenders (18th August) – completed
Preferred Supplier Selected (17th September) – Completed
Contract Award notice issued – (2nd October) - Completed
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Highlight Report
Infrastructure Procurement
Current Status:

All activities on track and flagged as a Green RAG status
High Level Plan
Work stream
summary
Target
Completion
Stage 1
Project
Initiation
Stage 2
Consultation
May 2015
July 2015
Stage 3
Specification
Stage 4
Procurement
Stage 5
Drafting the
Supplier
Selection
Report
July 2015
Status / Comments
Completed
Date
Completed
 Governance and Roles and Responsibilities agreed
 PID Created and signed off
Completed
 PQQ agreed, signed off and published on Portal
 PQQ responses to be analysed and rated
 Shortlist of suppliers to be drawn up.
Completed
 Draft Specification completed and issued to SARH
team for approval.
 Specification to be signed off by SARH team
 Specification to be issued to shortlisted suppliers
Completed
 Tender responses to be analysed and graded
 Suppliers workshops and presentations to be held
September
 Preferred Supplier to be selected
2015
 Award decision notices to be issued
 10 day Alcatel (standstill) period to be observed
 Final contract award notice to be issued
Completed
 Supplier selection report to be drafted
 Report presented to SARH management team
October 2015  Final report to be issued
28th May
2015
9th July 2015
15th July
2015
18th
September
2015
2nd October
2015
Introducing : D2NA
Following this full OJEU procurement process, the company chosen to deliver the Infrastructure
replacement programme and provide disaster recovery services for SARH is D2NA.
D2NA are an award winning IT services provider based in Newcastle-under-lime with extensive
experience in the delivery of Infrastructure projects, IT support and disaster recovery services.
There people first approach and cares values was clear to see through the supplier selection process
and there overall solution delivered the best IT Infrastructure for the next 5 years, back this up with
D2NA’s vast experience delivering similar projects we felt D2NA were the right supplier for Stafford &
Rural Homes.
The whole project has been split into two phases for this financial year with phase 1 due for
completion in January 2016 and Phase 2 in April 2016.
If you would like to find out more about D2NA please visit there website: http://www.d2na.com
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