Heritage Art Series
TERMS OF REFERENCE
RECREATION AND CULTURE
HERITAGE ART SERIES
Issuing Agency: Historic Resources Management Branch (Alberta Culture and
Recreation)
TOR Issuing Date:
Competition Closing Date:
January 18, 2016
February 1, 2016
Selection of Preferred Artists:
February 5, 2016
Contracting Manager:
Historic Resources Management Branch
Old St. Stephen’s College
8820-112 Street N.W.
Edmonton, Alberta T6G 2P8
Attention:
Todd Kristensen
E-mail:
todd.kristensen@gov.ab.ca
PURPOSE
The Historic Resources Management Branch is seeking commissioned artworks for
inclusion in the ongoing Heritage Art Series. Ten paintings were commissioned from
2013 and 2015 and four more artworks are being sought for 2016.
PROJECT DESCRIPTION
The Heritage Art Series is a collaboration of Alberta’s Historic Resources Management
Branch, the University of Alberta, and the Royal Alberta Museum. The goal is to
captivate public audiences with artwork in order to encourage appreciation and protection
of Alberta’s past. The artwork being sought for inclusion in the series will creatively
explore ancient landscapes, relationships between people and their surroundings, and the
enduring physical records of human activities. We hope the artwork inspires a desire to
learn more about our province’s heritage and that a greater awareness of our past will
instil a deeper respect for it.
PROJECT TIMING, PRICE, AND PAYMENT
The artwork must be completed by March 18th, 2016. The budget per artwork is $800. An
artist is only eligible to produce one piece of artwork. This price is fixed, which ensures
that the Province will not be obliged to pay any expenses additional to those stated.
The price is in Canadian dollars and is exclusive of the Goods and Services tax.
PROJECT REQUIREMENTS
Objectives and Scope
Several themes have been identified for which we are seeking artists to create related
artworks of. These include:
1) A prehistoric buffalo jump (the artwork will creatively depict a scene from a
dramatic buffalo hunting event);
2) The creation of prehistoric pottery (the artwork will creatively depict how
prehistoric pottery was made and/or it will depict an individual involved in
pottery manufacture or use);
3) Early guns in Alberta (the artwork will creatively depict a scene or collage
involving firearm use and/or its significance in the province’s history);
4) Human movement and stone tool manufacture (the artwork will creatively depict
how archaeologists reconstruct ancient human movement patterns by analysing
stone tools).
The selected artists will work with archaeologists and historians to draft sketches related
to the themes identified above (one artist will depict only one scene). Through dialogue,
the sketch will be refined and the artist will develop it into a finished product. The
finished product will be roughly 20” by 20” but dimensions are flexible (e.g., the artwork
may be 10” by 40” or be composed of several image components that approximate those
dimensions). No restrictions for media exist but we are seeking diverse artistic styles. In
particular, we encourage artists who specialize in printmaking, textiles, graphite, pencil,
pen and ink, digital art, mosaic, wood cut, and metalwork.
Qualifications
The successful applicant must provide a link to on-line examples of their past work or a
sample of their portfolio through digital means (e.g., digital photographs or scans).
Services and Deliverables
The contract will extend from February 8th to March 18th, 2016 or to completion of the
artwork if prior to March 18th. A sample contract is provided in the appendix. Note that
we are seeking to own an original artwork but are not purchasing copyright. That is, we
request permission to reproduce the artwork in a variety of educational venues as outlined
in appendix 2 but are not seeking to reproduce artwork for re-sale. The artist will retain
the right to reproduce prints of the artwork for sale. Artists will be invited to attend
events associated with the Heritage Art Series but participation is voluntary.
Deliverables required as part of project completion include one original artwork and one
high resolution digital copy (photograph or scan of the artwork).
PROPOSAL DELIVERY AND SELECTION PROCESS
The interested artist will submit via e-mail a proposal consisting of a one to two
paragraph e-mail letter expressing their interest, intended media, preferred theme
(selected from the choices above), price, rough dimensions, and contact information with
either a website link to examples of the artist’s past work or attached JPGs, BMPs, PDFs,
or other digital forms of the artist’s previous work. A sample proposal is included in
Appendix 1.
After February 1st, the proposals will be screened by staff of the Historic Resources
Management Branch. Successful artists will be chosen on the basis of their ability to
creatively depict one of the themes as demonstrated by their previous works. Successful
artists will be notified by February 8th. Only successful artists will be contacted.
All proposals must include ‘Heritage Art Series Proposal’ in the e-mail subject line.
E-mail proposals to: todd.kristensen@gov.ab.ca
FREEDOM OF INFORMATIONAND PROTECTION OF PRIVACY (ALBERTA)
(FOIP)
The Proponent acknowledges that:
a) FOIP applies to all information and records relating to, or obtained generated,
created, collected or provided under the Terms of Reference or the Contract and
which are in the custody or under the control of the Province. FOIP allows any
person a right of access to records in the Province's custody or control, subject to
limited and specific exceptions as set out in FOIP; and
b) The Proponent, if it considers portions of its Proposal to be confidential, shall
identify those parts of its Proposal to the Province considered to be confidential
and what harm could reasonably be expected from disclosure. The Province does
not warrant that this identification will preclude disclosure under FOIP.
PROPOSAL ACCEPTANCE/REJECTION
The Province is not required to accept the lowest cost Proposal, and may reject any or all
Proposals.
CONTRACT
A sample of the contract that will be issued for the project is identified in Appendix 2.
Heritage Art Series
APPENDIX 1:
Sample Proposal
E-mail document mailed to todd.kristensen@gov.ab.ca
Dear Mr. Kristensen,
Please consider this expression of interest to create a wood cut artwork that depicts a
scene related to your topic: Early guns in Alberta. The artwork would be roughly 18”
high by 25” wide. As stated in the proposal, my budget including expenses (material and
time) is $800. I can be reached at name@e-mail.ca or by phone at 780-number. To view a
sample of my artwork, please visit my personal website: www.artist’s name.ca.
Please don’t hesitate to contact me with questions or requests for additional examples of
my artwork.
Artist’s name
APPENDIX 2:
Sample Contract (see attached separate document)