MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Wellesley
CPR Onsite Year: 2011-2012
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 09/21/2012.
Mandatory One-Year Compliance Date: 09/21/2013
Summary of Required Corrective Action Plans in this Report
Criterion
SE 2
Criterion Title
Required and optional assessments
SE 6
Determination of transition services
SE 18A
IEP development and content
SE 24
Notice to parent regarding proposal or refusal to initiate or
change the identification, evaluation, or educational
placement of the child or the provision of FAPE
FAPE (Free, appropriate, public education): Equal
opportunity to participate in educational, nonacademic,
extracurricular and ancillary programs, as well as
participation in regular education
Special education facilities and classrooms
SE 48
SE 55
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Criterion
CR 6
Criterion Title
Availability of in-school programs for pregnant students
CR 7A
School year schedules
CR 7B
Structured learning time
CR 10
Anti-Hazing Reports
CR 25
Institutional self-evaluation
CPR Rating
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 2 Required and optional assessments
Partially Implemented
Department CPR Findings:
A review of student records showed that the educational assessment, which includes the
history of the student's educational progress, is not consistently completed for students
undergoing an eligibility determination.
Description of Corrective Action:
Provide training for all special education staff and principals
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
01/30/2013
Evidence of Completion of the Corrective Action:
Provision of training materials and attendance sheets
Description of Internal Monitoring Procedures:
Department Heads will check paperwork for each initial and reevaluation for the
remainder of this school year. In the 2013 - 2014 school year monthly checks of 2 files at
each level will be conducted.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 2 Required and optional assessments
Corrective Action Plan Status: Approved
Status Date: 11/01/2012
Basis for Partial Approval or Disapproval:
The district will train principals and special education staff to complete the history of the
student's educational progress. The training materials and attendance sheets will be
provided. An internal monitoring system has Department Heads checking 2 initial or reevaluation student records monthly.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a narrative description of their new procedures related to the
completion of Educational Assessment A form along with evidence of staff training on
these procedures, which will include but not be limited to a training agenda, attendance
sheet and copies of the materials presented. Please submit this to the Department on or
before by January 29, 2013.
Submit the names of the person(s) responsible for the oversight, including the date of the
system's implementation. Submit this information by January 29, 2013.
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by April 5, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Wellesley CPR Corrective Action Plan
3
Progress Report Due Date(s):
01/29/2013
04/05/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Wellesley CPR Corrective Action Plan
4
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 6 Determination of transition services
Partially Implemented
Department CPR Findings:
A review of student records and interviews with staff members indicated that students
who are 14 years or older are not consistently invited to attend Team meetings.
Description of Corrective Action:
Training will be provided for middle school and special education staff regarding inviting
students age 14.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
01/30/2013
Evidence of Completion of the Corrective Action:
Training materials and attendance sheets
Description of Internal Monitoring Procedures:
The Middle School and High School Special Education Department Heads will monitor all
invitations for the remainder of this school year. In the school year 2013 - 2014, five files
from each level will be checked each month to assess compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 6 Determination of transition services
Corrective Action Plan Status: Approved
Status Date: 11/01/2012
Basis for Partial Approval or Disapproval:
The district will train special education staff at the middle and high schools to invite
students age 14 and older to the IEP Team meeting. Training materials and attendance
sheets will be provided. The district has proposed an internal monitoring system that
includes five files from each school to be reviewed monthly.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide the training materials for staff on how to document the student is invited to the
Team meeting at age 14 and older. Also provide the attendance sheets from the training
on January 29, 2013.
Submit the description of the internal oversight and tracking system and identify the
person(s) responsible for the oversight, including the date of the system's
implementation. Submit this information by January 29, 2013.
Submit the results of an administrative review of student records for students aged 14
years and older. Indicate the number of records reviewed, the number found to be
compliant, an explanation of the root cause for any continued noncompliance and a
description of additional corrective actions taken by the district to address any identified
noncompliance. Please submit this to the Department on or before by April 5, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Wellesley CPR Corrective Action Plan
5
Progress Report Due Date(s):
01/29/2013
04/05/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Wellesley CPR Corrective Action Plan
6
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 18A IEP development and content
Partially Implemented
Department CPR Findings:
A review of student records indicated that at the middle school, in instances when a
student's disability affects social skills development, the student's IEP does not
consistently address the skills and proficiencies needed to avoid and respond to bullying,
harassment or teasing.
Description of Corrective Action:
Training will be provided for the middle school special educators regarding the
requirements of the Bullying Intervention and Prevention law.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
01/30/2013
Evidence of Completion of the Corrective Action:
IEPs will include the necessary components for relevant students.
Description of Internal Monitoring Procedures:
The Department head will be checking all IEPs for this component through the remainder
of this school year. In Fall 2013, IEPs will be checked periodically - 10 IEPs per month.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18A IEP development and content
Corrective Action Plan Status: Approved
Status Date: 11/01/2012
Basis for Partial Approval or Disapproval:
The district will provide middle school special educators with training on the requirements
for Bullying Intervention and Prevention. IEPs for students vulnerable to bullying,
harassment and teasing will incorporate the means to provide students with skills and
proficiencies to address bullying, harassment and teasing. The district proposed an
internal monitoring system.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide the building skills and proficiencies to address bullying, harassment and teasing
training materials and the signed attendance sheet for middle school special education
staff by January 29, 2013.
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by April 5, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
01/29/2013
04/05/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Wellesley CPR Corrective Action Plan
7
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 24 Notice to parent regarding proposal or refusal to initiate or Partially Implemented
change the identification, evaluation, or educational placement of
the child or the provision of FAPE
Department CPR Findings:
A review of documentation and interviews with staff members demonstrated that the
district requires a parent to put in writing a request for a special education evaluation.
Specifically, staff interviews indicated that once the written request is received, parents
are then required to meet with staff before the consent to evaluate form is provided. This
results in most cases with the notice not being sent within 5 days of the receipt of the
referral. It was also indicated that in some instances parents are told that the student
must go through the building-based instructional support system prior to having a special
education evaluation offered.
Description of Corrective Action:
Training will be provided to all Principals and Special Education Department Heads. The
5-day response notice to evaluate will be monitored by Department Heads throughout the
rest of the school year. In Fall 2013, referrals will be monitored monthly to ensure that
this requirement is met.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
01/30/2123
Evidence of Completion of the Corrective Action:
Records will indicate that timelines have been met.
Description of Internal Monitoring Procedures:
Monthly referral data will be collected and reviewed by Department Heads and the
Director of Student Services.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Partially
SE 24 Notice to parent regarding
Approved
proposal or refusal to initiate or change
Status Date: 11/01/2012
the identification, evaluation, or
educational placement of the child or the
provision of FAPE
Basis for Partial Approval or Disapproval:
The district will provide training to Principals and Special Education Department Heads on
sending the consent form with the proposed notice within five days of a referral for special
education evaluations. The district cannot require the referral to be in writing and cannot
delay the special education evaluation until the student completes the building-based
team process. The district proposed internal monitoring on a monthly basis.
Department Order of Corrective Action:
The district must train staff that a referral for special education evaluation may be written
or verbal. The procedures for staff to document the request for special education
evaluations will be provided. The district may begin the building-based process at the
same time as the special education evaluation, but cannot require that the building-based
process be completed prior to beginning the special education evaluation. The district
must send an evaluation consent form within five working days to a parent when the
building-based support team is the source of the referral. Documentation from the
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Wellesley CPR Corrective Action Plan
8
building-based support team must be included in the student's special education file upon
referral to special education.
Required Elements of Progress Report(s):
Provide training materials and the signed attendance sheet for the referral for a special
education evaluation and provision of the consent form in five school working days from
the oral or written referral for evaluation by January 29, 2013.
Submit the results of an administrative review of student records. Indicate the number of
records reviewed, the number found to be compliant, an explanation of the root cause for
any continued noncompliance and a description of additional corrective actions taken by
the district to address any identified noncompliance. Please submit this to the Department
on or before by April 5, 2013.
*Please note when conducting administrative monitoring the district must maintain the
following documentation and make it available to the Department upon request: a) List of
student names and grade levels for the records reviewed; b) Date of the review; c) Name
of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
01/29/2013
04/05/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Wellesley CPR Corrective Action Plan
9
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 48 FAPE (Free, appropriate, public education): Equal
Partially Implemented
opportunity to participate in educational, nonacademic,
extracurricular and ancillary programs, as well as participation in
regular education
Department CPR Findings:
Observations and staff interviews indicated that there is a small group of substantially
separate students who are between the ages of 17 to 22 and their primary classroom is
housed within the middle school facility. While these students do spend a portion of their
week in a program located at a high school program within a neighboring district, the
location of their in district classroom provides no opportunity for age appropriate
integration with peers because they are located within a middle school level facility.
Description of Corrective Action:
The students ranging in age from 17 to 22 have been moved to a program at the
Wellesley High School. This move occurred in June 2012. The new program is called
Launch and is a Transition program that focuses on pre- and vocational skills, community
experiences, including work and leisure activities. The program is staffed by a special
educator with significant experience with this age group.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services
Completion:
06/30/2012
Evidence of Completion of the Corrective Action:
This action has been completed.
Description of Internal Monitoring Procedures:
This CAP has been met and students are in the specially designed program housed at
Wellesley High School.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 48 FAPE (Free, appropriate, public
Status Date: 11/01/2012
education): Equal opportunity to
participate in educational, nonacademic,
extracurricular and ancillary programs,
as well as participation in regular
education
Basis for Partial Approval or Disapproval:
The district moved the program for high school students out of the middle school and into
the high school for the 2012-2013 school year. The new program "Launch" is staffed by a
special educator who has experience with the age group.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please provide a floor plan that shows where the Launch program is located in the high
school. Also provide two student schedules and two placement pages for the IEPs by
January 29, 2013.
Progress Report Due Date(s):
01/29/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Wellesley CPR Corrective Action Plan
10
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
SE 55 Special education facilities and classrooms
Partially Implemented
Department CPR Findings:
Interviews with staff members and on-site observations demonstrated that at the
Schofield and Fiske Elementary Schools there are instances where special education
classes are not given the same priority as general education programs. Specifically, at
the Schofield Elementary School, Room 122 is at times being used for provision of
physical therapy services in one area of the room while other students are simultaneously
receiving math and reading instruction. Observations at the Fiske Elementary School
demonstrated that Room 36 has no ventilation and is located adjacent to the cafeteria
with an excessive noise level at certain times of the day. Several of the students
assigned to Room 36 have an IEP that identifies the need for a distraction free
environment.
Description of Corrective Action:
For room 122 at Schofield, the Physical Therapy schedule will be reviewed to determine
whether PT services are scheduled at the same time as academic instructional services. If
the schedule interferes with instruction, a schedule change or room change will occur.
Instruction at Fiske School will be moved from room 36 and relocated to another room in
the building.
Title/Role(s) of responsible Persons:
Expected Date of
Director of Student Services and Director of Curriculum and
Completion:
Instruction
01/30/2013
Evidence of Completion of the Corrective Action:
Schedules for use of room 122 at Schofield will be submitted. The relocated space at
Fiske School will be submitted.
Description of Internal Monitoring Procedures:
These corrective actions are finite and was accomplished will not require further
monitoring.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
SE 55 Special education facilities and
Status Date: 11/01/2012
classrooms
Basis for Partial Approval or Disapproval:
The district will review scheduling for room 122 at Schofield to ensure that physical
therapy can be provided in a separate space without other instruction. Students
scheduled for room 36 at Fiske School will be moved to another room.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide floor plans for both schools indicating the location of services. If Schofield still
provides physical therapy in room 122, provide the scheduling for that room by January
29, 2013.
The district will propose a date for an on-site review of facilities by the DESE no later than
January 29, 2013.
Progress Report Due Date(s):
01/29/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Wellesley CPR Corrective Action Plan
11
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 6 Availability of in-school programs for pregnant students
Partially Implemented
Department CPR Findings:
A review of documentation showed that the district's policy requires pregnant students to
obtain the certification of a physician that they are physically and emotionally able to
continue in school and the district does not require such certification for all students for
other physical or emotional conditions requiring the attention of a physician.
Description of Corrective Action:
The Wellesley Public Schools permit pregnant students to remain in regular classes and
participate in extracurricular activities with non-pregnant students throughout their
pregnancy. After giving birth, students are permitted to return to the same academic and
extracurricular program as before the leave.
The district no longer requires a pregnant student to obtain the certification of a physician
that they are physically and emotionally able to continue in school. The Wellesley School
Committee revised Policy JGC in accordance with Massachusetts General Laws Chapter
71, Section 84.
Title/Role(s) of responsible Persons:
Expected Date of
Salvatore Petralia, Assistant Superintendent
Completion:
05/22/2012
Evidence of Completion of the Corrective Action:
Pregnancies
Revised/Voted by School Committee 5/22/12.
"Pregnant students are permitted to attend classes and participate in extracurricular
activities throughout their pregnancy. Exceptions will be made only when a physician
expressly prohibits the student's participation."
"The District does not require a pregnant student to obtain a physician's certification that
the student is able to continue in school. The District will provide reasonable
accommodations for students with medical conditions relating to pregnancy to the extent
such accommodations are provided to students with other temporary medical conditions.
After giving birth, the student is permitted and encouraged to return to the same
academic and extracurricular program as before the pregnancy leave."
The revised policy was disseminated to the school community through the district website
on May 23, 2012.
Reference: Massachusetts General Laws Chapter 71, Section 84
Description of Internal Monitoring Procedures:
The Assistant Superintendent will monitor compliance of the policy as revised on May
2012.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 6 Availability of in-school programs
for pregnant students
Corrective Action Plan Status: Approved
Status Date: 11/01/2012
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Wellesley CPR Corrective Action Plan
12
Basis for Partial Approval or Disapproval:
The district's School Committee has revised the pregnancy policy according to regulatory
requirements.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a copy of the revised pregnancy policy with School Committee approval and a
description of the dissemination of the policy to the middle school and high school by
January 29, 2013.
Progress Report Due Date(s):
01/29/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Wellesley CPR Corrective Action Plan
13
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7A School year schedules
Partially Implemented
Department CPR Findings:
A review of district documentation demonstrated that the district does not ensure that at
each elementary school, students are scheduled for at least 900 hours of structured
learning time a year.
Description of Corrective Action:
The Wellesley Public Schools will ensure compliance with the required 900 hours of
structured learning time at the elementary level by reducing the number of minutes of
recess at each elementary school and by exploring changes to the Wednesday Early
Release Schedule for school year 2013-2014.
Specific activities to ensure compliance will include a November meeting of the
Administrative Council to discuss this issue and solicit feedback from the elementary
principals. Once the issue has been discussed, new Student Learning Time Worksheets
will be completed and submitted to DESE. Further discussion regarding the Wednesday
Early Release Schedule will take place in the spring for the 2013-2014 school year.
Title/Role(s) of responsible Persons:
Expected Date of
Salvatore Petralia, Asst Superintendent and Judith MaloneCompletion:
Neville, Dir of Curriculum & Instruction
01/31/2013
Evidence of Completion of the Corrective Action:
It is expected that all elementary schools will be in compliance with the 900 minute
guideline by January 31, 2013.
The evidence of completion will be the submission of elementary Student Learning Time
Worksheets to reflect a reduction in the number of minutes in daily recess.
Description of Internal Monitoring Procedures:
The Assistant Superintendent and Director of Curriculum & Instruction will monitor
compliance by leading the discussion among staff at Administrative Council, selecting an
option to achieve compliance by January 31, 2013, and revisit Wednesday Early Release
Calendars for SY 2013-2014.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 7A School year schedules
Corrective Action Plan Status: Approved
Status Date: 11/01/2012
Basis for Partial Approval or Disapproval:
The district will submit new Student Learning Time Worksheets that demonstrate 900
hours of instructional time for elementary schools.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide the Student Learning Time Worksheets for all of the district's elementary schools
by January 29, 2013.
Progress Report Due Date(s):
01/29/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Wellesley CPR Corrective Action Plan
14
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 7B Structured learning time
Partially Implemented
Department CPR Findings:
A review of documentation and interviews indicated that at the high school level, seniors
are not required to take physical education as required by M.G.L. c. 71, s. 3.
Description of Corrective Action:
The Wellesley Public Schools will explore an independent study program for seniors at
Wellesley High School and also allow seniors to select a physical education course offered
to students at other grade levels. In addition, the district will explore increasing staff for
physical education / health in preparation for the FY 2014 budget cycle.
Title/Role(s) of responsible Persons:
Expected Date of
Judith Malone-Neville, Dir of Curriculum & Inst and Joanne
Completion:
Grant, K-12 Dir of PE & Health
08/31/2013
Evidence of Completion of the Corrective Action:
The Wellesley Public Schools will explore an independent study program for seniors at
Wellesley High School and also allow seniors to select a physical education course offered
to students at other grade levels. In addition, the district will explore increasing staff for
physical education / health in preparation for the FY 2014 budget cycle. The district will
review student schedules to ensure compliance with state statute.
Description of Internal Monitoring Procedures:
The Director of Curriculum & Instruction will monitor full compliance with sate statute.
Working in conjunction with Joanne grant, K-12 Director of PE/Health, and Guidance Staff
at the high school, student schedules at the high school will be in compliance with sate
statues by August 31, 2013.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 7B Structured learning time
Corrective Action Plan Status: Partially
Approved
Status Date: 11/01/2012
Basis for Partial Approval or Disapproval:
The district will explore independent study for physical education in addition to scheduling
some seniors in existing physical education classes. The district must provide a specific
plan to address the needs of senior students for physical education.
Department Order of Corrective Action:
Provide a plan to demonstrate how seniors will be provided with physical education and
which staffs are responsible to track alternatives to already scheduled physical education
classes.
Required Elements of Progress Report(s):
Provide the physical education plan for seniors that includes how many students will
schedule into existing physical education classes and how many other students schedule
for an independent study in physical education by January 29, 2013.
A narrative description of the independent study option with responsibilities for tracking
must be provided by April 5, 2013.
Progress Report Due Date(s):
01/29/2013
04/05/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Wellesley CPR Corrective Action Plan
15
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 10 Anti-Hazing Reports
Partially Implemented
Department CPR Findings:
A review of documentation and interviews demonstrated that at the secondary level the
district does not issue a copy of M.G.L. c. 269 §§ 17 through 19, to every student
enrolled full-time, and every student group, student team, or student organization,
including every unaffiliated student group, student team, or student organization, and a
copy of the school's anti-hazing disciplinary policy approved by the school committee.
Description of Corrective Action:
The Wellesley Public Schools distributes copies of the student handbook to each student
assigned on campus. The applicable anti-hazing information is listed on pages 80 through
84 of the student handbook. In order to achieve compliance with Massachusetts General
Laws Chapter 269, Sections 17 through 19, the district will issue a copy of the applicable
statute to every student enrolled full-time, every student group, student team, student
organization, and every unaffiliated student group, student team, or student organization
at Wellesley High School. The district will ensure compliance with the statute by having
each staff person in charge sign an affidavit acknowledging dissemination of the statute
as required. A sample copy of the affidavit will be submitted with the program report in
January 2013.
Title/Role(s) of responsible Persons:
Expected Date of
Salvatore Petralia, Assistant Super, Andrew Keough, Principal
Completion:
WHS and John Brown, Athletic Director
01/31/2013
Evidence of Completion of the Corrective Action:
The protocols will be developed and implemented by January 31, 2013. Mr. Petralia will
work directly with Andrew Keough, Principal at Wellesley High School and John Brown,
Athletic Director for the Wellesley Public Schools. Signed affidavits from program leaders
will be obtained from the high school and sent to the Office of the Assistant
Superintendent.
Description of Internal Monitoring Procedures:
The Assistant Superintendent will monitor the implementation of this protocol to ensure
compliance with state statute. Dissemination of anti-hazing policy along with signed
affidavits from program leaders will be fully implemented by January 31, 2013.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 10 Anti-Hazing Reports
Corrective Action Plan Status: Approved
Status Date: 11/01/2012
Basis for Partial Approval or Disapproval:
The district will ensure that the anti-hazing policy is reviewed with all affiliated and
unaffiliated student groups. A sampling of signed forms will be provided.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide the tracking form that identifies each group of students who received the antihazing policy and a sample of five signed forms by January 29, 2013.
Progress Report Due Date(s):
01/29/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Wellesley CPR Corrective Action Plan
16
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 25 Institutional self-evaluation
Partially Implemented
Department CPR Findings:
Interviews with staff members and a review of district policies and procedures
demonstrated that the district does not annually evaluate all aspects of the K-12
programming. Specifically, the district has policies related to equal access in place that
are outdated, refer to laws no longer in place and in some instances contain stigmatizing
language. Examples include the Vocational Education Procedure which refers to outdated
law and a variety of guidance policies which omit the categories of limited English
proficiency, sexual orientation, or housing status for ensuring equal access.
Description of Corrective Action:
The Wellesley Public Schools will initiate a complete review of its entire School Committee
policies and make the necessary additions and changes to existing policies in order to be
in compliance with state and federal statute. A further update of this review will be
submitted in the first program report to be submitted in January 2013.
Title/Role(s) of responsible Persons:
Expected Date of
David Lussier, Superintendent
Completion:
Salvatore Petralia, Asst Superintendent
08/31/2013
Judith Belliveau, Bus. Admin
Evidence of Completion of the Corrective Action:
Once the policy manual is completed, all policies will be in compliance with state and
federal statute. Outdated policies or policies that contain stigmatizing language will be
revised. The evidence of completion will be a revised policy manual that is up-to-date
and in compliance with state and federal statute. The evidence of completion will be a
revised policy manual that is up-to-date and in compliance with state and federal statute.
Description of Internal Monitoring Procedures:
The Superintendent, Assistant Superintendent, and School Business Administrator will
monitor full implementation of a revision to the School Committee Policy Manual. This
project will be completed by August 13, 2013.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
CR 25 Institutional self-evaluation
Corrective Action Plan Status: Partially
Approved
Status Date: 11/01/2012
Basis for Partial Approval or Disapproval:
The district's proposed corrective action does not indicate that it will be an annual
process, as the district is required to review K-12 programming for equal access to all
programs annually.
Please note that gender identity must be added to all non-discrimination statements and
to any area of civil rights (scholarship consideration, employment, annual institutional
review, etc.), if the district has not already done so. This addition was approved during
the 2011-2012 year and scheduled for implementation July 1, 2012. Please see
http://www.doe.mass.edu/boe/docs/2012-04/item6.html for details.
Department Order of Corrective Action:
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Wellesley CPR Corrective Action Plan
17
Required Elements of Progress Report(s):
Please provide the review update from the first program report and the narrative
description of the process. Please include details in this narrative that demonstrate how
the institutional review will be implemented annually. Provide this documentation to the
Department by January 29, 2013.
Progress Report Due Date(s):
01/29/2013
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Wellesley CPR Corrective Action Plan
18
MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Wellesley Public Schools
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Dr. Dean Woodring Blase, Director of Curriculum and Instruction
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: August 21, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 Program Placement and
Rating: Partially Implemented
Structure
Department CPR Finding:
Although there are no issues with the ESL Curriculum, the district should note that the Department
has new regulations in place, which may affect the district’s corrective action plan (CAP). Please
refer to: http://www.doe.mass.edu/retell/ for more information.
Concerning hours of ELS instruction provided to English language learners (ELLs), documentation
reviewed indicated that all students at the lower levels of English proficiency and some at the upper
levels of English proficiency are not receiving hours of ESL instruction that are consistent with
Department guidance. See ELE 15 for comments on Professional Development.
In sum, not all ELLs are receiving direct hours of ESL instruction that are consistent with Department
guidance and most content area teachers instructing ELLs have not completed their SEI training.
Consequently, the Department concludes that the district does not have a fully implemented ELE
program that is consistent with Chapter 71A.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Wellesley CPR Corrective Action Plan
19
Narrative Description of Corrective Action: In Fall 2013, the district conducted a program review of
hours of instruction provided to students, especially for students at lower levels of English proficiency.
The ELD department has recognized the need for more servicing hours and we have been working with
our Central Office to secure needed FTE’s for our High School and Middle School. The district hired a
.4FTE dedicated High School ELL teacher in October of 2012. After realizing a sudden increase in
population, we further increased her hours to .6FTE for SY14. This has allowed us to open up a
dedicated Newcomer class to service our students with the lowest proficiency levels and highest needs.
At the Middle School, we now have a dedicated 1.0FTE teacher, up from .8FTE, allowing us to add a
Newcomer section. As a result our Newcomers are being serviced for at least two periods a day. We
also acquired the Rosetta Stone program for our Newcomers, which they work on in their independent
blocks.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Dr. Dean Woodring Blase,
Corrective Action Activity: August 2014
Director of Curriculum and Instruction
Evidence of Completion of the Corrective Action: Please see attached staffing documents.
Description of Internal Monitoring Procedures: We will use registration materials, student
information reports, and internal assessments to closely track students who qualify for ELL services.
We will discuss high needs students at district-wide ELL team meetings and principal meetings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 Program Placement
and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
Required Elements of Progress Report(s):
1) Please provide a detailed plan that shows that the district is providing sufficient ESL
instruction to all ELL students during the 2013-2014 school year based on the Department's
Guidance on using MEPA Results to Plan Sheltered English Immersion (SEI) Instruction and
make Reclassification Decisions for Limited English Proficient (LEP) Students from
September 2009 found at http://www.doe.mass.edu/mcas/mepa/2009/guidance.doc
2) Please complete district information in the attached spreadsheet labeled ELL List for each ELL
student in the district.
Progress Report Due Date(s): January 15, 2014
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 Professional
Development Requirement
Rating: Partially Implemented
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Wellesley CPR Corrective Action Plan
20
Department CPR Finding: Although district documentation did not include a multi-year professional
development plan, Sheltered English Immersion (SEI) professional development Category Training has
been implemented. However, very few teaching staff completed all of their SEI Categories.
The Department also noted that at all grade levels teachers working with English language learners
have completed one, two and/or three of the SEI categories.
The district should note that the Department’s regulations and requirements concerning SEI training
have changed. Refer to: http://www.doe.mass.edu/retell/ for more information.
Narrative Description of Corrective Action: The district is committed to working with teachers and
administrators so that they can complete the new training requirements. The Curriculum and
Instruction department worked last spring and over the summer to fully implement Professional
Development Requirements, and was successful in the following areas:
a) securing 29 seats for our teachers in a locally-taught SEI course,
b) identifying teachers of core subject areas who currently teach ELL students,
c) communicating with them via email about the new DESE regulations, and
d) providing support as the teachers and administrators registered through the DESE portal.
By mid-August 2013, we were able to fill all 29 of our seats, and in addition, collaborate with the
Department to provide an additional course at WPH to help them meet the extraordinary demand for
SEI course seats. As of 9/4/13, 49 teachers have registered for the SEI course.
In accordance with DESE guidelines, we have identified 98 core academic teachers who have ELLs in
their classrooms for SY14. We were allotted 29 seats for a Full Endorsement course to be hosted in
Wellesley. Over 50 teachers volunteered to register for courses resulting in over enrollment and a full
Wellesley course. Due to over enrollment across the state, the DESE has asked us to also host an
additional Regional Full Endorsement course, which we have agreed to do. Finally, in response to the
DESE’s call for RETELL teachers, our High School teacher is now going through RETELL training
and will be leading one of the classes we are hosting.
We will continue to follow the DESE’s guidance over the next two years and are planning to offer
another Full Endorsement course for SY15 and a Long course for SY16.
Title/Role of Person(s) Responsible for
Expected Date of Completion for Each
Implementation: Dr. Dean Woodring Blase,
Corrective Action Activity:
Director of Curriculum and Instruction
Evidence of Completion of the Corrective Action: Please see attached spreadsheet, “Wellesley SEI
Course Enrollment 2013”
Description of Internal Monitoring Procedures: We will use DESE-supplied registration documents,
track new hires’ SEI endorsement status through our intake system, and will monitor our ELL
classroom assignments through the Director of ELL in conjunction with the Director of Curriculum &
Instruction.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 Professional
Development Requirement
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: N/A
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Wellesley CPR Corrective Action Plan
21
Required Elements of Progress Report(s): None required
Progress Report Due Date(s): N/A
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 16 Equitable Facilities
Rating: Partially Implemented
Department CPR Finding: Observations at the Fiske Elementary School indicated that the space
assigned for ESL instruction, Room 31 is extremely noisy as it is located off the cafeteria and has no
ventilation.
Narrative Description of Corrective Action: The ELL classroom at Fiske Elementary School was
moved from its former location into a first-floor classroom in August 2013. It is well ventilated and
quiet, and as of Opening Day, is fully equipped and ready for optimizing student learning.
Title/Role of Person(s) Responsible for
Implementation: Laura English, Director of ELL
Expected Date of Completion for Each
Corrective Action Activity: The date of
completion for moving this classroom was
August 2013
Evidence of Completion of the Corrective Action: Please see attached photographs of new
classroom.
Description of Internal Monitoring Procedures: We will monitor the spaces allotted to ELL
instruction through our Director of ELL and our principal meetings.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: : ELE 16 Equitable
Facilities
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
Department Order of Corrective Action:
Required Elements of Progress Report(s): An onsite site visit by ESE will be scheduled on or before
January 7, 2013.
Progress Report Due Date(s): January 15, 2014.
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Wellesley CPR Corrective Action Plan
22