WILLIAM STUKELEY CHURCH OF ENGLAND VA PRIMARY SCHOOL
FINANCE, STAFFING AND BUILDINGS COMMITTEE MEETING FINAL MINUTES
WEDNESDAY 8TH OCTOBER 2014 AT 5:30PM
PART 1
Present:
Also present:
Mr R Simpson, Mr T Emery, Mrs J Francis, Rev R Seal, Mrs M Dack
Mrs D Harlock (School Administrator), Mrs S Rix (Clerk to Governors - minutes)
Meeting started at 5:30pm
Prayer by Rev Seal
Agenda item
1. Apologies
2. Election of Chair
Issues
3. Review of Committee
Constitution
4. Declaration of Interest
5. Minutes of the meeting
held on 9th July 2014
6. Matters arising from
these minutes
7. Staff Update
8. Finance Reports
Point 6
Head Teacher’s projected
outturn report
9. Breakfast Club
Running Costs
10. Procurement Card
26.06.14 to 12.09.14
Agreed Action
Apologies received from Mr Nicholas and Mrs Mason
Mr Nicholas has stepped down as Chair of the FSB
Committee. It was resolved that Mr Simpson would now
become Chair of the committee.
Following Mr Nicholas attending a recent meeting regarding
the re-constitution of governing bodies, the current constitution
was not reviewed and Mr Nicholas is to advise at the next
meeting on the re-constitution.
There were no declarations of interest
Minutes approved by governors and signed as a true record by
Mr Simpson
Q. Did we get NI numbers from parents re FSM?
A. Yes we did although this is not compulsory
Report for information
Mrs Harlock talked governors through the reports.
Following the internal audit, Mrs Harlock is to do a projection
every month monitoring the budget and carry forward.
Report for information.
Q. Is the breakfast club maintaining steady numbers?
A. Numbers have remained steady and staffing has not
needed to be increased.
Report for information
Responsible
Clerk to bring to next FSB
meeting/Mr Nicholas to feed
back at next meeting
Clerk to collect annual
declaration of interest from
Mrs Francis and Mrs Mason
Transactions
11. Change to Finance,
HR and Payroll Services
from April 2015
12. Audited School Fund
2012/13
13. Buildings Update
Jane Francis left at
6.35pm
Rev Seal left at 6.45pm
14. Collaboration with
Weston St Marys
15. Policies for Review
Staff Leave of Absence
Mrs Harlock provided governors with information regarding the
changes to HR, payroll and finance after Mouchel have lost the
tender to provide these services. The options to choose from
are using Selina provided by Mouchel or using Agresso
provided by Serco. By using the Agresso the school would be
able to remain using the LCC bank account. Costings for both
systems are very comparative to current costs. Mrs Harlock
and Mr Emery are attending a meeting on Friday 10th October
to find out more about Agresso. A decision needs to be
confirmed to LCC by 14th November. Governors proposed to
go ahead with the services provided by Serco as long as Mrs
Harlock remained confident with them after her meeting on
Friday.
Sally Clifton has audited the school fund and is happy to audit
it again next year.
Signage and lighting for the library project is being awaited
upon. The big opening is being planned for late October/early
November.
The toilets will be the next big project within the school.
The carpets which require replacing are on the SDP.
Q. Are the carpets a health hazard?
No, there are no upturned corners/edges.
Mr Emery gave governors an update on the collaboration.
Governors were not confident in signing off the document as it
was a LA policy which was 5 years old. Mrs Harlock had found
a new version of the LA policy which is to be brought back to
the next FSB meeting.
Clerk to bring the new policy
to the next meeting.
The meeting closed at 6.45pm
Signed:
________________________________ Chair of Committee
Date:
________________________