MONK FRYSTON & HILLAM COMMUNITY ASSOCIATION
Minutes of the meeting held on 8 August 2012
Present: Susan Noone, Tony Hudson, Kristina Megolla, Ray Newton (Chair), Jane Field, Pauline Forbes,
Ken Cooper, Mark Johnson (MFPC).
1) Apologies:. Ian Woods, Sarah Force, Nigel Spofforth, John Leslie, Kath Ratcliffe, Ian Robertson (HPC)
2) Approval of minutes of 11 July 2012
Approved and signed by Chair.
3) Matters arising:
10 a Youth Initiative does not include Monk Fryston.
4d Tony not yet completed.
5d Any Hillam and Monk Fryston Organisation can borrow A frames and notice boards free of charge.
4) Feedback on:
a Skateboard Event 24 July
Event was well publicised but poorly attended. Selby AVS disappointed. In order to capture more
meaningful feedback (not just male skateboarders), consultation should be repeated at bonfire event.
Demand for any other youth provision was questionned. Views needed.
5) Financial Report:
a On 1.8.12 Total balance £8226.12
Healthy accounts ready for anticipated spend for toilets, drains, etc.
b Rachael divides payments equally.
c £150 still outstanding for NS.
d SN purchased new bins for the toilets.
6) Correspondence:
a RSS Playmasters inspection: trim trail needs updating; Querie as to whether environmental health
cover fly tiping. RN to enquire and to enquire about how Ledsham copes with excess rubbish. RN and
TH to review before next meeting.
b Letter from HPC regarding grass cutting received. Betty Wright to authorise any additional cuts. TH
to forward email to MJ.
c RSS invoice received and paid.
d Valuation officer has revalued the Centre – was £2300 rising to £2950. Don’t currently pay anything
partly because we’re a charity and part is discretionary.
7) User Feedback:
a Patio door needs fixing. Peter Noone to have a look.
b Time Team – raised issue of accoustics for hearing impaired. Very echoey. JF to find out about
methods of damping sound.
c Toilet – Hambleton Playsafe enquired re status. RN to follow up.
8) Community Association AGM September – Nomination of Officers
Chair
RN happy to continue.
Vice Chair
JL happy to continue.
Secretary
JF happy to take over.
Treasurer
KC wishes to resign. Prepared to stay until replacement found.
Honorary Life President TH
House Manager
SN happy to continue.
External Management
PN happy to continue
Publicity Officer
Vacant. SF suggested.
Bookings Manager
Becky Gatenby may continue. KM offered to take over if needed.
Website Manager
KM
Hire of Equipment
KR?
Maintenance Manager Vacant (e.g. health and safety, risk management) MFPC sourcing handyman
who may be able to contribute. Really need unpaid help.
The chair formally thanked KC for keeping track of finances and juggling numbers to be able to keep
things going.
9)
Project Team Update:
a Gents toilet – TH received 2 quotes from NS and Hill and Hardacre. Also approached Poulters and
Bissell – both refused quote.
Quotes not comparable as work quoted for is different. NS quote included time movement sensor,
turning toilet around, floor covering, spotlights – no breakdown of costs.
Toilet is urgent. Rest of work can be done later. Agreed to get comparable quotes.
TH to get requote from NS.
RN and TH to review and take decision.
All agreed to do the minimum work necessary.
b RN to forward quote from NS re Land Drain.
c Website. Thanks to KM for her hard work.
Postcode of CC is LS25 5EA to be used for Google map.
New marquee can be hired out. Other rentable items list to be provided to KM.
User groups to have a page each.
Contacts. TH to email list.
All to provide photo and pen portrait for inclusion.
Minutes page.
Dropbox option for sharing documents.
10) Future Community Association Activities:
a Youth Initiative:
Already covered.
b Potential Developments - grants:
* Swings – Tony - not yet done.
* Building Extension - Duncan - Reaching Communities Fund (extension) application rejected. Hadn’t
been completed properly. Will re-examine.
* Youth Provision – Duncan – WREN - Need proof of demand for a hang out shelter.
* CEF grant for drainage will be looked at 4 September.
11) Socially Inclusive Programme
* 3 November – bonfire volunteers needed. CA to organise. They have free entry and free food.
* Objections raised to assisting church roof fund raising. Not a reciprocal arrangement. Inappropriate
for CA.
* CA to do an annual ball – March / April. JF and SF to organise. Can use the marquee on the
Sunday as well. Bar may provide funds for church roof. May need a separate committee. Each year
funds for different causes.
* Can we provide anything more for the elderly? Ask them what they’d like.
12) Any other business:
None
13) Date of next meeting:
AGM 7.30pm 12 September 2012 followed by September monthly meeting
There being no further business the Chairman closed the meeting at 9.30pm