Welcome to your new role in AUPE as Chapter Chair!
Thank you for volunteering for this leadership position. AUPE is strong when we work together. This binder
has been put together to give you information you will need in your new role.
The Local Executive is always available to answer any questions and help you.
Marilyn Dorozio, Chair
403-813-7217
chairlocal95@gmail.com
Meredith Debnam, Vice Chair
403-660-4691
roofrabbit@shaw.ca
Stacey Ross, Secretary
403-992-8870
sross13@shaw.ca
Theresa Crabtree, Treasurer
403-630-9132
terripoo@shaw.ca
James Sullivan, PE
403-383-3823
sullivanlocal95@gmail.com
Kendra Ness, Alternate PE
403-919-0194
kfness@yahoo.com
Barb Parker, Chief Steward
403-601-3597
parker105@telus.net
Cindy Arsenault, WebMaster
403-467-0237
cda.bball@gmail.com
So now that you have been elected – what is next?
First thing is to get contact info for your Chapter Executive, your MSO (Member Services Officer assigned to
your Chapter by AUPE Head Office) and your Council members/alternates to Council. An email list works
well which you can send to all - so that you can get in touch with each other.
Ask your MSO:
- For a list of your Convention Nominees and Alternates, and make an email contact list as there will be
information you will have to get to them in the months ahead.
- To get you a list of your Chapter Stewards so you can call someone in case a member requires
representation at a meeting with management.
Ask the former Chapter Chair for a list of contacts in the Chapter. These are the people you can send info to
for dissemination.
It might be a good idea to have a short meeting at a convenient time (perhaps over lunch if you are a single
site Chapter) to introduce yourselves and decide on a couple of items:
 Do you want to plan an event ex. BBQ, Pizza Day, Christmas Tea
 Where are the Union information boards? Who will put up any info on the board(s)?
 How do you plan to communicate with your chapter members
Take time to familiarize yourself with the Local 95 Policy & Procedures document (P&P) which is updated as
motions are passed by Council.
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SECTIONS
STRUCTURE:
 AUPE Umbrella

Local 95

Local 95 Chapters and Chapter Chairs contact info

Membership Service Officers
RESPONSIBILITIES:
 Chapter Chair responsibilities

Chapter Executive – Roles & Expectations

Communication

Local Executive - Responsibilities

Chapter Finances

Recognition Pins & Plaques
MEETINGS:
 Chapter AGM

Council

Convention

Chapter Meetings – booking a room at the Calgary office & Event checklist
EDUCATION & INFORMATION-RELATED:
 Bargaining

Courses & Educational Events

Info places – website, Boards

Getting Information Out: Pizza Days, Teas, Info tables

Stewards & Worksite contacts, Stewards Education Day

Committees: Standing and Local
SOCIAL EVENTS:
 Social Events: BBQs, Adult and Kid`s Christmas parties, and Area Council
TROUBLE-SHOOTING:
 What to do if the Chapter Chair is not working out
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AUPE UMBRELLA (taken from AUPE webpages)

The Alberta Union of Provincial Employees is Alberta's largest union, representing almost 80,000
Albertans who work in government, health care, education, boards and agencies, municipalities and
private companies. The majority of AUPE’s members work in the public sector.

Members of AUPE work in occupations that include clerical, nursing, social services, trades and
maintenance, and technical work, to name a few. Approximately one third of AUPE's total members
are direct employees of the Alberta provincial government, working in a wide variety of occupations,
while about half of AUPE's total members are employed in the health-care sector.

For administrative purposes, AUPE divides its members in four basic sectors:
o Provincial Government – with more than 22,000 members, all direct employees of the
Alberta Provincial Government
o Health Sector – with more than 46,000 working for public, private and not-for-profit health
care providers
o Education – with more than 9,000 members working in support roles at 15 post-secondary
institutions and three school boards across province
o Boards, Agencies and Local Governments – more than 4,000 members in a variety of
mostly public sector jobs including municipal governments, commissions and boards and
agencies in government
AUPE began as the Civil Service Association of Alberta in 1919. It was incorporated under the Alberta
Societies Act by 400 founding members. In 1968, the Civil Service Association of Alberta Act severely
restricted the CSA in its structure and its ability to act on behalf of its members. After eight years of lobbying
by members, this act was repealed in 1976 and the Alberta Union of Provincial Employees was immediately
formed as a successor organization. AUPE took over all rights, responsibilities and assets of the CSA. One
year later, a new constitution was approved establishing AUPE as an autonomous, unincorporated union.
AUPE is funded by membership dues, which are 1.25% of a member’s basic salary.
AUPE is made up of working people who have joined together to deal with employers as a group about
issues like wages, benefits and conditions of work. When an effective bargaining relationship is established
with an employer, both employees and employers benefit. Employees negotiate with the strength of
numbers behind them. Employers gain the benefit of a stable labor-relations environment.
Collective agreements are the legally binding contracts between a group of workers (the union) and an
employer, outlining the benefits agreed upon by both parties during the bargaining periods.
Unions have negotiated better conditions for its members over the years, such as:
 Guaranteed wages and overtime pay
 Sick leave and long-term disability insurance
 Layoff and recall rights
 Health benefits, dental plans and general insurance
 Maternity, parental and adoption leave
 Vacations and working hours
 A grievance process if the member rights in the collective agreement are not followed
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LOCAL 95
Local 95 is presently the largest local in AUPE province-wide with ~8,000 members in GSS or General
Support Services.
Local 95 members are in Calgary, Didsbury, High River, Strathmore, Airdrie, Canmore, Banff, Cochrane,
Black Diamond and Okotoks. In Calgary they are in the 5 acute care hospitals as well as approximately 67
community sites throughout the site.
GSS includes (among others):
- Clerical/Secretarial/Medical Transcription/Unit Clerks
- Maintenance and Trades
- Financial Assistants and Analysts
- Pharmacy Assistants
- Laboratory Assistants
- Housekeeping
- Dietary Services
- Protection Services
- Service Attendants
- Anaesthesia Aides
There are currently about 125 classifications in the collective agreement.
Related to bargaining – there is one contract for GSS under the employer Alberta Health Services (AHS)
and several Locals are under this contract: 54, 56, 57, 58 and 95.
Our contract usually has a term of 3 years and then must be re-negotiated. The current contract expires
March 31, 2014 and so we will be in negotiations in 2014.
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LOCAL 95 CHAPTERS & CHAPTER CHAIRS CONTACT INFO
Our Local is currently comprised of 13 Chapters listed below with GSS members:
Chapter Description
1
Foothills Hospital (FMC) Housekeeping,
Food & Nutrition, Surgical Processing,
Maintenance, Pharmacy
2
Foothills Hospital (FMC) Patient Support
(Aides/Service Workers)
3
Foothills Hospital (FMC) Clerical
4
Alberta Children’s Hospital (ACH)
5
South Health Campus Hospital (SHC)
6
Community: Mental Health Clinics in
Calgary, Airdrie and Cochrane; Richmond
Road Diagnostic Treatment Centre
Community Clinics in Calgary, Airdrie and
Cochrane; Sheldon Chumir; Sunridge
Landing; Sunridge Gallery; Southern
Alberta Forensic Psychiatric Centre;
Correctional Facilities, Home Care;
Cambrian School
7
Rural Facilities: (Mental Health Clinics in
High River, Black Diamond, Okotoks,
Strathmore, Canmore; Community Clinics
in High River, Black Diamond; Okotoks
Health and Wellness Centre, Canmore
Hospital and Strathmore Hospital)
9
Southport, Southland Crossing and South
Calgary Health Centre
10
Rockyview General Hospital (RVG) and
Dialysis Satellite Unit
11
Peter Lougheed Hospital (PLC)
12
Didsbury Hospital
13
Protection Services (all Calgary facilities)
14
Alberta Cancer Board
Chapter Chair
Terry York
Contact info
terryyork2003@yahoo.ca
Lois LaRose
moosga@telus.net
Meredith Debnam
Anna Silva
John Jenkins
Sherry Russell
roofrabbit@shaw.ca
a.silva@shaw.ca
yellowdukk@gmail.com
sherryrussell@telus.net
Barb Parker
parker105@telus.net
Kim Hutton
kimmbob@hotmail.com
James Anderson
jgwanderson@shaw.ca
Gaye Kingdon
Sherry Tschritter
Gerry Mayert
Leeann Boudreau
g_kingdon@hotmail.com
sheerytschritter@hotmail.com
gdmayert@shaw.ca
lcbeaudry@hotmail.com
It is expected that you as the new leader take the initiative and get yourself educated! Ask questions
and find out what is needed! Don’t wait around for others to contact you but take the lead.
It is imperative that you attend any Chapter Chairs’ meetings and Council or if unable to – to read
any Minutes from the meetings to keep yourself informed.
If you will only do AUPE work when you are being paid for it – this may not be the role for you.
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MEMBERSHIP SERVICES OFFICERS
AUPE has assigned staff to be Membership Service Officers (MSOs) for different member groups. The
number for the Calgary Office is 1-800-232-7284, then press #1 and ask for your assigned MSO or in the
event they are away, for the person covering the assignment.
For Local 95, listed below are the Membership Service Officers and their assigned groups – these
assignments can change but the MSO is the person who will work with the members in your chapter for
grievances, problems in general, will come talk to members and be present to help with the Chapter Annual
General (AGM) meeting where elections are done. These MSO’s also may have other members from
different sectors assigned to them as well.
Chris Banting
95 Chapter 11 Peter Lougheed Hospital - GSS
Simon Davenport
95 Chapter 1
Karla Downie
95 Chapter 12 Didsbury Hospital – GSS
95 Chapter 14 Alberta Cancer Board – Tom Baker - FMC
Wade MacIntyre
95 Chapter 9 Southport/Southland Crossing/Health on 12th
95 Chapter 10 Rockyview General - GSS
Stacey McKenna
95 Chapter 5 South Health Campus – GSS
95 Chapter 7 Canmore - GSS
95 Chapter 13 Protection Services Officers - FMC
Reynold Morgan
95 Chapter 1
95 Chapter 2
95 Chapter 3
Housekeeping/Maintenance/Surgical processing – Foothills Hospital
Service Attendants/Pharmacy/Anaesthesia aides/Unit aides – FMC
Clerical at Foothills Medical Centre - FMC
Steve Stasiak
95 Chapter 4
Alberta Children’s Hospital - GSS
Brenda Williams
95 Chapter 6
95 Chapter 7
Community sites – GSS for Calgary, Airdrie and Cochrane
Rural sites – GSS for High River, Black Diamond, Banff, Okotoks,
and Strathmore
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CHAPTER CHAIR RESPONSIBILITIES
1. Calling membership meetings, the Chapter Annual General Meeting and Chapter Executive
meetings as required
2. Providing a written report for the Chapter AGM and the Local AGM on what has gone on in the
Chapter the past year.
3. Providing a verbal update at Council meetings when requested
4. Ensuring that the membership of the chapter is made aware of all union business and upcoming
events through an email or posted notice as required
5. Attending any meetings with Council when called upon by the Local Chair as required
6. Ensuring that the members nominated as delegates to Convention have the Intro to the Union
course required for attendance
7. Recommending courses to members that are interested in becoming actively involved in union
activities and business
8. Working on being open, forthcoming and available for all members of the chapter
9. Ensuring Chapter executive, Council representatives or any other member book off is sent to the
Vice Chair (or person assigned to do the Time Offs) of the Local
10. Taking the time to familiarize themselves with AUPE and Local documents such as the Constitution,
our collective Agreement and the Local P&P
11. Assigning someone from their executive to be responsible to update their on-site Bulletin Board with
AUPE notices
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CHAPTER EXECUTIVE DUTIES & EXPECTATIONS
Chapter Chair
As a Chapter Chair you have your Chapter Executive to help you run the Chapter. This includes your
elected Council members. If for any reason you lose an elected member of your Chapter Executive – you
can call a meeting to elect a new person or wait until the next Chapter AGM if not too far off. A member may
cease to be employed by AHS, move to a different classification or site, or find that they do not have the
time to dedicate to helping in a Chapter leadership role. As per AUPE constitution if a Council rep misses 3
meetings without cause, they are deemed to have resigned. Whatever the case, you will then have a
vacancy and will need to elect a new person for the position.
In determining whether to wait for the AGM or to call a meeting, facture in the duties that will have to be
picked up by other members of the Chapter Executive until the position is filled. For example, if your Chapter
Secretary resigns who will send out the meeting notices (email lists), put up the posters about the meeting,
order the refreshment if any?
The Chapter Chair should have email lists of the rest of the Chapter Executive, the Local Executive, the
chapter Convention nominees, the stewards, etc.
EXPECTATIONS:
It is expected the Chapter Chair will proactively get together with the Chapter Executive to plan the Chapter
events, update lists, etc.
Activities can be planned around disseminating info such as Bargaining Pizza Days
Information received from AUPE HQ or the Local is to be sent to the Chapter Executive, and then through
the Chapter Secretary to all the Chapter contacts on the email lists.
When specific member concerns arise, the Chapter Chair will try to get a response from the Local Executive
or the appropriate MSO for the Chapter.
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Chapter Vice-Chair
Your Chapter Vice-Chair helps with running any meetings you call and be work with you on all decisions
and implementation of events, etc.
DUTIES:
a) Assists the Chair in the execution of the Chair’s duties and acts on the Chair’s behalf when so
authorized and in the Chair’s absence – example taking over request of Time offs for chapter members
when Chair is away.
b) Carries out duties assigned by Chair such as attending any meeting in place of Chair
c) Can help with running any meetings, making decision and implementing motions, etc.
d) Can be a signing officer of the Chapter
e) Works closely with other members of the Chapter Executive
f) Expected to help in any Chapter events or functions
EXPECTATIONS:
The Chapter Vice-Chair essentially takes over if the Chair is absent or away for an extended time and helps
keep things going including having Chapter meetings and planning events.
The Chair needs to let the Vice-Chair know if they will be gone for any length of time so the Vice-Chair
knows they will be covering the duties.
Vice-Chairs assume the leadership role in the chapter in the absence of the Chair and can call meetings and
make decisions with the rest of the Chapter Executive, as well as become the main contact between the
Chapter and the Local Executive.
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Chapter Secretary (or Secretary-Treasurer)
Your Chapter Secretary (or Chapter Secretary-Treasurer if that is the case) will help with minutes of
meetings, mail-outs, creating notices or information for the bulletin board, etc. Your Secretary should also be
sending date/time of meetings to the Local Chair.
DUTIES:
a) Will take minutes at Chapter meetings or Chapter Executive meeting to document any motions or
decisions made.
b) Will post info or create notices for distribution by email or for the bulletin board, etc.
c) Will maintain and keep updating a Chapter membership email list so information can be sent out
d) Will send date/time of Chapter meetings to the Local Chair
e) Will have email lists for information to Chapter Council and to Chapter Convention delegates
f) Works closely with other members of the Local Executive
g) Expected to help in any Chapter planned function or event
EXPECTATIONS:
Most Chapters do not have a lot of meetings so the main duty of the Secretary is as the communication hub
– getting information out to Chapter members and get info/concerns from members to the Local Executive.
The importance of maintaining and updating Chapter member contact lists cannot be stressed enough. This
will be the conduit for urgent and timely information to reach the Chapter members about bargaining, social
functions, event, issues of concern such as lately pension, cutbacks, etc.
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Chapter Treasurer
Your Chapter Treasurer (if separate positions) will deal with the financial ends of Chapter expenses and
have the statements, receipts and ledger ready for the Local Treasurer to review and send to Edmonton.
DUTIES:
a)
b)
c)
d)
e)
f)
g)
h)
Ensure that expense forms with original, photocopies or faxed receipts attached are submitted for all
outgoing monies/payments
Ensure there are No pre-signed cheques.
Be the mandatory signing authority on all Chapter cheques
A summary per Chapter event to be audited/submitted annually to the Local Treasurer showing
expenses for refreshments, food, door prizes, venue, etc. listing door prize winners
Ensure all doorprize winners sign acknowledging receipt of prize and nature of prize
Maintain ledger documenting all financial transactions and reconciling monthly statements
Ensure records are complete for submission to Local Treasurer for review: all completed expenses
forms with receipts; all bank statements in fiscal year; all signed recipients of prizes.
Ensure a copy of the Minutes of the Chapter meeting or Chapter Executive meeting, documenting
decisions regarding financial expenditures or planning of an event will be forwarded to the Local office
for filing.
EXPECTATIONS:
Your Chapter Treasurer will need to get training from the Local Treasurer to learn correct procedures for
keeping track of cheques and respective documentation for each cheque (receipts, motions, etc.) so when
the time comes to submit the chapter cheque books they are done right. Most Chapters do not write a lot of
cheques so the job should not be onerous but receipts have to accompany each cheque and the approval of
the expense have been documented in the Chapter minutes.
Each Chapter will need to have set up a bank account with three of the Chapter Executive as signing
authorities. The Treasurer will always be one of the persons who sign the cheques. If this is a new chapter
treasurer assuming the role, you will need to set up an appointment at the bank and bring a copy of the
AGM Minutes and a letter from the Local Chair for the bank to verify you are the new Treasurer.
Each Chapter will receive funds from the Local Treasurer based on the number of members in the Chapter.
When you need to replenish the bank account, the Chapter Treasurer can contact the Local Treasurer. You
will need to provide a bank statement showing funds in bank so we can comply with Policy 5-35 which states
the maximum amounts Chapters can have in their accounts at any given point during the fiscal year.
Temporary exceptions to this will require authorization from the AUPE Executive Secretary-Treasurer.
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Chapter Council Representatives
Your Chapter Council members are elected 1 per 100 on election years (every second year). According to
the Local Policy & Procedure, Council members that miss 3 Council meetings without just cause are no
longer Council representatives. New Council members can be elected either at a specially called meeting or
at the following Chapter AGM (Annual Meeting).
When electing Council members please make everyone is aware that it may be difficult for 4 persons from
the same department to get the same Union time off due to operational need.
When you have an event such as a Pizza day or bargaining information day, it is expected that your Chapter
Executive including Council reps will be on hand to help.
DUTIES:
a) Represent the interests of the members of their Chapter at Council
b) Attend the meetings of Council
c) May report on the functioning of Council at Chapter meetings and/or in writing to the AGM of the
Chapter
d) Are worksite contacts and may be Union Stewards
e) Are expected to assist implementing the functions/events planned by the Chapter
f) Are expected to assist in implementing functions/events passed at Local Council
EXPECTATIONS:
Your Chapter Council members are elected 1 per 100 on election years (every second year).
The position of Council representative is separate from other Chapter Executive positions and if you are
elected to the position of Chair, Vice-Chair, Secretary or Treasure of the Chapter this does NOT
automatically make you a Council rep.
It makes sense to have some or all of the persons in these Chapter leadership positions also attend Council
to make sure the information from Council is disseminated to the chapter members, but these are elected
positions.
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Convention Nominees and Delegates
At every Chapter AGM, Nominees to Convention are elected at 1 for each 100 members in the Chapter and
1 for the remainder amount of members. Your MSO will bring the Chapter membership count to the Chapter
AGM meeting.
Alternate Nominees are also elected.
At the Local AGM the list of all Chapter Convention Nominees and the alternate Nominees is read out
and attached to the Minutes for the AUPE head Office in Edmonton.
The actual Convention Delegates are chosen by the Local Executive and the forms filled out. And sent off
to Edmonton.
DUTIES:
a) Read the Resolution Book and attend the Resolution meeting to become informed about the issues that
will be voted on at Convention
b) Have attended the Intro to the Union course prior to Convention
c) Attend all sessions and information sessions such as the ‘Bear Pit’ on election years during Convention
d) Participate in the planned activities such as pickets, info walks at the Legislature, etc.
e) Assist first time delegates from the Local
f) Be respectful and attentive during sessions (not texting, sleeping, chatting, etc)
g) Bring information back to your members and co-workers
h) Represent your Chapter and Local professionally
i)
Send your Chapter Chair a brief summary of your experience – what was good, what can be improved
upon, etc.
EXPECTATIONS:
It is a costly for AUPE to send up each delegate for 3 days, accommodation, plus travel, time off, per diem,
meals, etc. This is the opportunity that each member has to learn about the union and to participate in the
direction of the union going forward.
It is an opportunity to meet brothers and sisters from other Locals and Sectors and to learn about the issues
that affect us all.
This is a privilege and the expectation is that you conduct yourself in a manner that is respectful and
professional.
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It is expected that BOTH the Chapter Chair and the Chapter Secretary have an email list of all
Convention nominees. Emails will have to be sent requesting Time Off information, roommate preferences
and then sending information to each Delegate once selected.
Convention Nominees who have not taken the Intro to the Union course must be reminded by the
Chapter Chair that this may affect their ability to attend Convention.
The Local Executive will have to fill out the Convention forms required by AUPE HQ and send in on time to
avoid late delegates.
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Chapter Stewards/Worksite Contact
The program for Stewards/Worksite contacts is currently being reviewed.
DUTIES:
a) If a Worksite Contact: pass on information and notices from the Chapter Executive and direct member
to correct contact if they need information the contact cannot give
b) Attend any Chapter Steward meetings
c) If Steward: let Chapter Chair know what level; be prepared to assist in meetings; be prepared to speak
to members about concerns; bring concerns to appropriate MSO
d) Continue to take courses (at Regional offices or Labour School) to get informed and attend Steward
education days that are set up by Local
EXPECTATIONS:
The Chapter Chair approves Steward Nomination forms currently but the program is being reviewed.
The MSO’s can call the Stewards for assistance and attendance at member meetings.
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COMMUNICATION
An important part of your role will be keeping the communication and information flow going in both
directions.
 Minutes of Chapter meetings should be copied to the Local Chair for the office files
 Date and time of the Chapter AGM and other chapter meetings/events should be communicated to
the Local Chair and to your MSO

Concerns for AUPE Head Office can go through the Local Chair or the MSO

It is important to have a communication network (phone tree or home emails) of your chapter
members to get information to them and also for getting information from them for ex. the
bargaining team

Contact your MSO for concerns with members needing representation and find out from the MSO
who your Stewards are on site.

Vice versa - Make sure your members are aware of who their MSO is and how to contact them (1800-232-7284, then press 1)

Information is updated on the Local webpages: www.local095.aupe.ca
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LOCAL EXECUTIVE RESPONSIBILITIES
The get a complete list of the responsibilities of the Local Executive, please refer to the Local 95 Policies &
Procedures (P&P) and the AUPE Constitution.
In short, though, the Local Executive is there to help support you, but you need to take the initiative and let
us know what you need help with.
Please feel free to bring your questions forward and the members of the Local Executive will be on hand to
help with planned activities such as your AGM, BBQs or other events.
It is crucial that as a Chapter Chair you attend the meetings where decisions are made and information is
distributed: Chapter Chair meetings, Council, Pre-Convention Resolution meeting, Stewards meeting, the
Local AGM, etc.
As one of 13 chapters in Local 95, the Local Executive relies on you in your leadership role to take the
initiative and work with your Chapter Executive to run your chapter.
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CHAPTER FINANCES

Each Chapter has its own bank account with cheques requiring two signatures.

Following the AGM where the Chapter Executive is elected, the Chapter Treasurer and the other
Chapter Executive selected to be signing authorities must go to the bank and update their
signatures for the cheques. A copy of the AGM Minutes showing the elected persons is usually
required by the bank and can be obtained from your MSO.

Cheques will always require of the two signatures to be the signature of the Chapter Treasurer and
should not be ‘pre-signed’.

New Chapter Treasurers will receive instruction on how to keep the books and these will be handed
in to the Local Treasurer twice in one year for the Finance Committee to review.

Every Chapter is given funds each AUPE fiscal year to pay for their events (July 1 to June 30).

These funds can be used for the members of the Chapter and include chapter expenses such as:
o Cards for illness, death in family
o To cover expenses for an annual event such as Clerical tea, Christmas lunch, etc.
o Doorprizes for meetings – ALL doorprizes will now require a signature of the winner for
AUPE Head office – AUPE prefers that gift certificates are not used.
o Give-aways for members: lunch bags, pens, note pads, etc.

The amount of funds is given according to the number of chapter members as of December 31 of
the prior year. Ex. For year 2013 -2014 Chapter funds are based on membership at AUPE
headquarters as of December 31, 2012.

Funds per number of members in the chapter are provided as follows:
o Under 200 = $10.00/per member
o Under 500 = $8.00/per member
o Over 500 = $6.50/per member

These funds include any Christmas event the chapter may hold.

As per AUPE Policy 5-35 – Depending on the number of members in the Chapter – there is a limit to
how much can be in the chapter bank account. Requests for an exception ned to go through the
Local Treasurer.

An expense form must be submitted to the local treasurer stating what the event is and the amount
required and will need to be approved.

Chapters must stay within their budgeted funds.

When replenishment of funds is required the Chapter Treasurer must fill out an expense form and
submit it to the Local Treasurer in a timely manner.
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RECOGNITION: PINS & PLAQUES – a listing for recognition awards will be mailed out
to the chapter chairs the end of December
PINS for years of AUPE membership:
1. The Chapter Chair or designate is to contact each member and ASK if they would like a pin in
recognition of their milestone with AUPE.
2. They are also to ask the member if they want the pin sent to their home or if they wish to attend the
AGM to receive it at the meeting.
3. If the member says they want to attend the meeting then the Chapter Chair or designate will order a
pin for them.
4. If the member says Yes that they want the pin sent to their home, the Chapter Chair is to direct
them to the AUPE website www.aupe.org and on the right hand side of the site there is a scrolling
marquee. Click on the marquee Membership Recognition Pin to order.
5. The member then simply follows the direction of the order process and submits it to HQ for
processing.
6. IF the Chapter Chair or designate is ordering the pin on behalf of the member to be presented at the
meeting, then they are to go through the same process and either place an order individually or in
bulk.
PLAQUES for years of AUPE membership:
1. The Chapter Chair or Designate is to go through the list and identify those who are to receive either
30 or 40-yearplaques recognition.
2. They then contact the MSO, in writing, with the correct spelling of the names (as will appear on the
plaque). Please request that this be done in bulk.
3. This order has to be in to the MSO with sufficient time to place the order 3 weeks before the
presentation/AGM date.
4. The plaques will come to the Calgary Office and either the Chapter Chair or designate picks them
up or the MSO will take to the meeting.
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MEETINGS: AGMs













Due to the fact room bookings can be difficult, the Chapter Chair after each AGM needs to have the
Chapter Secretary book the next AGM as soon as possible.
Book the room for at least 3 hours to allow for set up and take down.
All Chapter AGM`s must be held by end of April
If there is not sufficient quorum, a Second call must wait 1 week before occurring
Traditionally AGMs are booked in the month of February or March.
Once the AGM has been booked inform the Local Executive and the Chapter’s Membership Service
Officer (MSO) of the date, place and time of the AGM.
Your MSO will need AT LEAST 4 weeks’ notice to get the documents needed for the AGM
Depending on the size of the chapter the Chapter Chair with the Chapter Treasurer needs to budget
$300-$700 for food from the Chapter budget for the AGM.
Getting information out:
o Three weeks to a month prior make posters announcing the elections that are being voted
on, date, place and time of the AGM and the type of food provided. You can choose if the
AGM is during the lunch hour to provide pizza and pop – or at any other time provide
doughnuts and coffee. If you feed members something at the AGM they will come.
o Post the poster on the Union Board.
o Send an email to the Chapter work site contact list with the AGM information.
o Send out reminder emails to the work site contacts at least 2-3 more times before the AGM.
Two weeks before the AGM order the food and coordinate with the Treasurer for the payment.
Contact Environmental Services to have extra garbage and recycling bins brought to the AGM
location and to be picked up after the meeting.
Contact Capital Assets to set up and take down the meeting room if required.
The day of the AGM make sure there is a table set up outside the room for members to sign in and
always have extra pens on hand for all Union functions.
Your AGM Meeting
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The current Chapter Chair is the Chair for the whole AGM meeting.
Before the AGM the Chapter Chair should have an agenda made up in the order of elections and if
any reports are being presented. If it is an election year, for all Union positions, it is recommended
that the Chair call the meeting to order immediately once quorum has been met. Before the
nominations of the union positions the Chapter Chair will give a brief description of the duties,
responsibilities, and expectation of each position.
Any reports or presentations that are to be presented should be done while votes are being counted
to keep the meeting flowing.
After the meeting the Chapter Chair makes ensures clean-up is completed (left-over food, garbage).
Set up a meeting right away for as soon as possible with the new Chapter Executive to plan the
year’s activities.
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MEETINGS: COUNCIL
Council is the governing body of Local 95.

Council is comprised of elected representatives (One per one hundred members or portion thereof)
from each Chapter.

Local 95 Council meetings convene six (6) times a year and once a year for the Annual General
Meeting or AGM. The AGM of the Local shall be held not later than the 31st day of May.

It is expected that all elected Union Representatives of each chapter attend.

If a Chapter Council Rep is unable to attend a Council meeting an Alternate may take their place.

The Executive of the Local is elected by the Council Representatives once every two years at the
Annual General Meeting (AGM).

Council meetings discuss matters that determine via motions and elections, the priorities and the
direction of the Local. When matters of immediate concerns arise the Local Chair may call an
emergency meeting.
COUNCIL MEETING FORMAT
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Call to order
Equality statement
Introduction of guests or members
Adoption of agenda: may have additions
Adoption of minutes of last meeting: corrections, omissions, other edits. Once adopted these
minutes will be sent to AUPE Edmonton by the Local Secretary.
Reports from the members of the Local executive
Reports by Committees both AUPE Provincial Standing Committees and Local Committees
Old business
New business
The agenda may include guest speakers, educational component, or impromptu items.
OBSERVERS

Every Chapter Chair can request an Observer to attend Council at Local expense twice a year

This is a good way to introduce someone who may want to get involved to come and see what is
going on

The Chapter Chair will contact the Local Chair and ask for an Observer to come
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CONVENTION

Convention is the annual event where the representatives of the membership vote on the running of
the Union.

Is usually held in October in Edmonton at the Shaw Conference Centre and runs Thursday, Friday
and Saturday

The Wednesday is the travel day and transportation is arranged by AUPE Head office (unless prior
approval is obtained, mileage or parking will not be reimbursed for those taking their own vehicle)

Hotel arrangements on a double occupancy is covered by AUPE Head office and arranged by the
Local Executive.
DELEGATES
 A convention delegate:
o Is a member in good standing who represents 100 members at the AUPE Annual
Convention held in Edmonton.
o Has taken the Intro to the Union course
o Can only be voted in at the Chapter AGM (Annual General Meeting)
o An Alternate can only be voted in at the Chapter AGM

Each Chapter may vote in one delegate per each 100 members or portion thereof in their Chapter
along with as many alternates as they choose.

Alternates are able to take the place of a delegate unable to attend Convention.

Delegates will be selected from the Chapter Convention Nominees elected at the Chapter AGM’s

The Local Executive will need to fill out forms required by AUPE HQ and submit before the deadline
to avoid late delegates

If you end up with late delegates (changes AFTER the deadline) – either the Local Chair or the
Secretary must be on the registration floor to authorize the late delegates.
PROCESS
 At the AGM when nominees for convention are called for have someone nominate you at the
Chapter AGM or nominate yourself.
 The AUPE MSO will have advised the Chapter Chair of the number of nominees to Convention that
the chapter can have.
 An election is held and nominees to convention are voted in. Each nominee is ranked by number of
votes received.
 Once the number of eligible nominees is ranked, nominations and election of Alternates occurs
UNLESS the floor made a motion to accept as Alternates those ranked after the number of eligible
nominees.
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Each nominee and alternate must fill out a Convention Delegate form and give to the Chapter Chair
before leaving the meeting.
All nominees for delegates and alternates are voted on and approved at the Local AGM.
Once approved, the delegate should put in their time off request to their manager for Convention in
October.
If at any point the delegate knows they cannot attend Convention then they must let their Local
Chair know as soon as possible so that arrangements can be made for an alternate to take their
place.
RESOLUTIONS MEETING
 Each delegate will receive a package in the mail from Head Office with all the information needed
for Convention including transportation. If a delegate is NOT using the arranged bus, the delegate
needs to contact Edmonton and let them know so the Local is not billed for a spot on the bus.
 Part of the information package is the booklet with the resolutions that will be voted on.
 A Resolution meeting, which delegates are required to attend, is held before Convention to orientate
delegates to the process of the Convention floor and to go over the resolutions that will be brought
up and voted on at Convention. Delegates must bring their resolution booklet to the meeting, and
should have read beforehand so they can ask questions and try to get any clarification if possible as
the voting of resolutions on the Convention floor occurs quickly.
 If a delegate cannot attend Convention they should hand in their information package to the Chapter
Chair and the Local Chair must be informed to try and slot in an Alternate.
EDMONTON
 Upon arrival at your hotel in Edmonton you will register and get your hotel keys. Lists will have
been circulated to ask rooming preferences.
 The Local Executive will be on hand upon your arrival to give you your Credential package.
 Delegates must take their Credential package to the registration at the Shaw Conference Center to
get their id badges which must be worn at times to have admittance to the Convention floor and are
also needed for voting during an election year.
 All delegates will receive a cheque and instructions where they can cash these.
SESSIONS/SOCIALS
 There are morning and afternoon sessions and a provided lunch. If you have any dietary
restrictions you need to let Edmonton know ahead of time.
 Delegates are required to be on Convention floor on time and alert enough to make an informed
decision on Convention business. Remember that as a delegate you are representing 100
members and voting for them as well as yourself.
 There are many evening activities at Convention that are your choice to attend or not however
attending some/all of these activities is a good way to get to know the brothers and sisters of AUPE
from all over Alberta.
 Sessions that are mandatory are the proceedings and also the Bear-Pit where those running for a
position are asked questions. This is important to making an informed decision when you vote for
those who will be running the Union.
 Delegates will be required to sign-in on an attendance sheet passed around to each delegate and
returned to the Local Chair. If for any reason a delegate must leave early or an emergency comes
up the delegate MUST inform their Local Chair before leaving. Failure to do this could result in the
delegate having to pay for their portion of the room rental and canceling payment of their time off.
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CHAPTER MEETINGS – Booking a room at CRO

Chapters can have meetings to plan or to discuss concerns

These meetings can be at lunch time or after work

If wanting to book a room at the AUPE Calgary Regional Office, the Chapter Chair will need to
contact their MSO
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The MSO will book the room on the date and time and arrange for a key for the room if needed

The rooms are to be left clear of garbage and in the set-up style in which it was found
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Garbage can be tied up in a garbage bag and taken to the bin in the parking lot

No food or coffee is to be left in the meeting room
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Doors are to be locked after the meeting
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If the meeting is after hours – the outside door may be locked so you will need to have someone
downstairs to let them in
CHAPTER EVENTS – checklist (to assist with planning)
For Chapter/Info meetings:
1. Attendance sheets (Bigger events may require a Chapter member list from MSO)
2. Pens
3. Minutes of planning meeting (Chapter or Executive) with any motions or decisions made
4. Posters made and distributed to Worksite Contacts and posted on bulletin boards/mail slots
5. List of volunteers to set-up and for clean-up
6. Time off list if required to Chair with date, event, number of hours and fax numbers (Allow plenty of
time for book off requests)
7. Copies of handouts if needed
8. Copies of Agenda if needed
9. Write up summary of event with (sample below) for Chapter file in office:
- number of attendees,
- prizes purchased with the names of winners,
- copy of notice posted for event
- expenses for event: if advance given return all receipts with any balance
If food/refreshments served:
1. Order food and arrange delivery
2. Get carts from kitchen if needed to transport to room
3. Napkins and Plates
4. Gloves for food handlers (Health Canada requirement)
5. Pop/water
6. Garbage bags for clean up
7. Plastic tablecloths
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If door prizes:
1. Tickets for raffles: name, department and local phone
2. List of prizes given with place for names of those winning prizes; contact number and signature
If Chapter AGM Meeting:
1. Attendance sheets
2. Pens
3. Posters made distributed to Worksite Contacts and posted on bulletin boards/mail room
4. MSO will bring package with:
- Minutes of prior AGM
- Ballots for elections (if election year)
- List of members in Chapter
- Steward nomination forms
- Forms for elected persons – must be filled out and returned to MSO at meeting
5. Reports by Chapter Chair & Treasurer at least (Constitution says all Executive and Council
members – I think)
6. Volunteers to set-up and for clean-up
7. Time off list if required to Chair with date, event, number of hours and fax numbers (Allow plenty of
time for book off requests)
8. Copies of handouts/information if needed
9. Copies of Agenda if needed
10. White Board or flip chart for elections with markers
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BARGAINING
It is essential to get information from the members to find out what the relevant issues are. Local 95 usually
does this in the form of a survey sent to the members of the Local and then tabulated.
As we are now (2014) a province-wide bargaining unit, work will be done with AUPE Head Office to decide
on the best way to get information from members.
The Chapters then have the responsibility to formulate a way to get information back to their members once
an agreement is reached and members have to be informed about what they will be voting on.
Suggestions:
1. Hold meetings prior and during bargaining, to let members know the union is there for them keeping
their voice heard.
2. Have old contracts at table so members can decide what they would like to see changed.
3. Set-up Info tables on select days for members to come ask questions or initially to fill out surveys.
4. Post lots of information, when bargaining is going on, so members know the union is working hard
to get a good contract.
5. Have knowledgeable people sit at the bargaining table.
6. Inform members prior to voting on a contract of the changes in language and their impact. Focus
attention on all changes and not just the increase in salary, so they do not feel later that they did not
vote for the changes.
7. Make sure members know what a Letter of Understanding (LOU) is and who it applies to and for
how long.
8. Keep stewards and council members informed so if they are asked questions – they can provide
correct answer or direct to one of the members at the bargaining table.
9. Stop rumours right away and stress the need to NOT give out wrong or false information.
10. Get feedback from stewards and council members of what’s going on at different work sites and
how members are feeling during each step of the process.
11. Once an agreement is ratified, facilitate members getting copies of new contract, i.e. table or
meetings with an opportunity for members to ask questions on new contract and any changes.
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COURSES
Many educational events such as the Health Sector Conference, Women’s Committee conference, etc. are
offered and members are selected from those who express interest. It is an expectation that you USE the
information learned and share a brief synopsis at the next Council meeting.
Education Schedule:
 There are several courses to help you and your members become knowledgeable about AUPE.
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The most basic is the one-day Intro to the Union course which you can register for by calling the
Calgary office via the Resource centre 1-800-232-7284
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In order to take other courses a member must also complete the Union Steward I course. The
member will need to fill out a form and you, as Chapter Chair and send to Edmonton.
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Once this form is sent to Edmonton and processed, the member can call and register for the Union
Steward I course.
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Upon completion of the Union Steward I course any member can take any of the following:
o Contract interpretation
o Occupational Health and Safety (OH&S) Level 1 and 2
o Union Steward II
o Respect in the Workplace
o Union Officers Training
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All these courses are free. AUPE pays wages if member is missing work and provides lunch.
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Most courses are held at the Regional offices.
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The schedule for courses offered in the year is available on the AUPE webpages and can be printed
off to place on your Chapter AUPE information board or to distribute to Chapter members.
Seminars:
 AUPE Head office puts on seminars throughout the year that have been approved by the AUPE
Executive and the membership at Convention.
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For seminars, AUPE pays the costs for one attendee per Local to attend. This includes
transportation if not provided, meals if not provided and wages (Time-Offs).
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Applications go to the Local Chair & Local Executive who determine who attends.
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Sometimes, there is space for the Local to send more than one attendee but at Local expense.
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Wherever possible, a motion is made at the Council meeting to approve the cost of sending extra
attendees to a seminar if space allows.
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Conferences:
 AUPE Head office puts on conferences such as bargaining or sector-related throughout the year
that have been approved by the AUPE Executive and the membership at Convention.
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For conferences, AUPE will pay all costs for 1 attendee per each 500 members in the Local.
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Applications are sent to the Local Chair and the decision is made with the Local Executive.
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Again, if there is extra space, AUPE may allow a Local to send extra attendees at Local expense.
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Wherever possible, a motion is made at the Council meeting to approve the cost of sending extra
attendees to a conference if space allows.
Labour School:
 AUPE also offers an annual advanced 5-day training Labour School for those who want to pursue
more training after taking the Calgary office courses.
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Application forms are mailed out by AUPE Head Office to be filled out listing any pre-requisites for
the advanced courses.
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As a Chapter Chair you will need to collect these and sign with your recommendation as to the
applicant and then forward to the Local Chair.
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The Local Executive will review and submit to Edmonton
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It is very important that you review the applications fairly – this is an advanced school and not for
members just starting out, those who have not taken the courses at the Regional offices or have not
been actively assisting other members.
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Spots are limited so the education should go to those who will use it the most for the benefit of
others.
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Attendees are expected to use the knowledge and education to be more actively involved in
assisting other Chapter members.
Steward Day:

Local 95 holds a Stewards’ Education Day or a Stewards Recognition in April. For Education
speakers are brought in to speak on topics identified as very prevalent in grievances and problems
with the employer. Every 3 or 4 year a Steward Recognition fun activity in planned instead.
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All Stewards are encouraged to attend
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Articles from the Collective Agreement may also be brought up for clarification during Council
meetings
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WHERE TO FIND INFORMATION
AUPE puts out scads of information for its members:

All members are sent every issue of IMPACT magazine with relevant articles on issues affecting
members, tips for stewards and current events
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The AUPE Website: www.aupe.org is updated daily on current events such as bargaining,
educational seminars and conferences, direct action, struggles our members are having, etc.
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The members’ discounts are also available on the AUPE webpages.
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Local 95 also has their webpages and encourages the Local membership to send in concerns,
questions or items to be included in the pages: www.local095.aupe.ca
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Our collective agreement states the right to have Bulletin Boards where members can place
relevant information to the site/Chapter, ex. Area Council discount movie tickets, Zoo passes, Stage
West and other deals throughout the year as well as information on upcoming meetings like the
Chapter Annual General Meeting where updates are given, elections are held for Chapter Executive
and Council (every two years) and yearly nomination for delegates to the AUPE Annual Convention
in October in Edmonton. Information and notices on the Union Bulletin Board are not to be offensive
to the employer.
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As Chapter Chair, you and your Executive including Council members will get communiques from
the Local Executive to disseminate to the whole chapter membership.
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HOW TO GET INFORMATION OUT TO YOUR MEMBERS
Different Chapters have different strategies to spread info around depending on their Chapter composition.
For single sites – some suggestions:
- Pizza Days
- Information Days
- Tables with info sent up during the summer BBQ or similar event
- Teas at Christmas, during clerical week, etc.
When setting up an event on site it is necessary to reserve a room or table or spot and get permission. If you
are ordering refreshments, your Chapter Treasurer has to ensure the funds are in the bank and if not, should
ask for a top-up from the Local Treasurer ahead of time.
It is expected that the Chapter clean up after the event.
Chapter Executive can be granted union off time as needed to man the tables, for set-up and clean up and
to talk to members.
Signs and posters can be put up on the Bulletin boards or sent through the mailroom but cannot be placed
on the walls anywhere else.
For multi-site chapters – a couple of people from the Chapter Executive may decide to take time to go and
delivery cookies for example with information or collective agreement to each of the chapter sites.
Encourage members to routinely check the AUPE and the Local webpages.
Encourage members to read the issues of DIRECT IMPACT that are mailed from AUPE to every member.
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UNION STEWARDS
The whole AUPE Steward program is currently being re-vamped but some general information follows:
Union stewards need to be open minded, good listeners, good communicators, have the ability to stand up
to the employer for our members, be organized and motivated to help AUPE members, and lead by
example. Confidentiality is essential in this role. To become a Union Steward you must be nominated as a
Union Steward by your chapter/local and take the Introduction to the Union course followed by at least Level
1 Union Steward course. Once you have gained experience, you can continue to Level 2 and Level 3.
Level 1 Union Steward - Acts as a union contact for their department, site or both.
Responsibilities include:
1. Introduce new members to union structure and activities
2. Distribute information to members as needed
3. Ensure members’ rights are upheld
4. Answer questions from members or direct them to appropriate resource when necessary
5. Is available to chapter executive to help with activities of the chapter
Level 2 Union Steward - In addition to Level 1 responsibilities:
1. Ensure members required to meet with the employer in investigations/disciplinary actions are
accompanied by a steward. The member should be comfortable with the steward representing them.
2. Meet with the member to gain insight into the issue before meeting the employer
3. Attend meetings as note taker for documentation of the meeting and further reference if needed
4. Ensure member rights are not violated and intervene if meeting loses focus or control
5. Post-meeting, the Steward consults with member as to the next step, which may include preparation of a
grievance. This may be referred to a Level 3 Steward if there is one on site, or can be done by a Level 2
if they are is comfortable under the guidance of an MSO
6. Act as a mentor to Level 1 stewards
7. May liaise with management on issues
Level 3 Union Steward - In addition to Level 1 & 2 responsibilities:
1. Assist members filing grievances by ensuring forms are complete and then send to MSO for signing
2. Do investigation and presentation of grievances
3. Mentor Level 1 & 2 Stewards
4. May liaison with Human Resources on specific issues when asked by MSO
All steward files shall be kept at their residence, not at the worksite and remain confidential.
Stewards should use their experiences on issues for input to the collective bargaining process.
Chief Union Steward:
In Local 95 the Chief Steward is elected by council rather than the Union Stewards at the same time as the
Local Executive. The Chief Steward carries the same responsibilities as Level 1, 2, & 3 Stewards as well as
maintaining communication with the MSOs and Headquarters. The Chief Steward works with individual
members, site stewards, chapter executives, the local executive, the MSOs and possibly Human Resources
to resolve issues arising out of the Collective Agreement. The Chief Steward is involved in planning Steward
Day and educational items from time to time.
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COMMITTEES
There are three types of Committees:
 AUPE Provincial Standing Committees
 Local 95 Committees
 Employer related Committees
AUPE`s Provincial Standings Committees welcome applications from those interested in being a part of
them every two years after Convention. The Committees are:
Anti-Privatization
COPA (Political Action)
Environmental
Finance
Human Rights
Legislature
Member Benefits
Member Services
OH&S
Pay & Equity
Pension
Women`s
Young Activists
To find out more – please refer to the AUPE webpages: www.aupe.org
Local 95 also has committees which we are trying to get active:
Social
Education
Finance
Anti-Privatization
OH&S
Steward
Anyone interested in joining and helping is welcome.
There are also committees which involve the Employer and usually occur at the working site to help address
concerns in the workplace that affect all employees. Other union representatives also attend these
meetings:
EMAC
OH&S
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SOCIAL EVENTS
LOCAL 95 SITE BBQs
Every year in June, Local 095 hosts a barbecue for its members. The Local has arranged the catering for
these BBQs who supply everything that is needed. The four (4) acute sites host these on their sites and
welcome all AUPE members of Local 095 to attend. In the past couple of years we have also invited Local
045 (Auxiliary Nursing) to attend as well. The smaller non-acute sites have the option as to how they want
to host something for their members. It can be pizza days or whatever they feel their membership would
enjoy.
To host a BBQ or other event – the Chapter Chair:
 Needs to arrange with the Site Manager for permission to host the event on site.
 Then arrange to have volunteers (Chapter Executive and Council members) to assist with the setup, clean-up and also to be there to talk to the membership.
 Posters should be prepared and placed on the site to advise the members as to when and where
the BBQ is to take place.
 Some sites arrange for members to have tickets to attend the BBQ and that would give a rough idea
as to how many people plan to attend. This is not foolproof as there are always members that
forget to get tickets and show up at the last minute.
Things that should be done in preparation of the event:
 determine the date of the BBQ
 determine where on site you wish to hold the event
 obtain permission of the Site Manager to hold the event (date, time, place)
 arrange to have posters made and placed on the site to advise the membership when, where, time
 arrange to have volunteers to assist in the set-up and clean-up of the area
 arrange to have tickets (or however you want to determine who comes) distributed to membership
 arrange to have volunteers to collect the tickets from the membership when entering the venue
 arrange with the caterers as to how they are to distribute the food (tickets or what)
 assist in the clean-up of the event area
ADULT CHRISTMAS PARTY
The adult party is for any member of the Local and does NOT preclude anything you would like to do on
your site as a Chapter function such as a Christmas lunch or pizza or cookies or tea.
The Adult party takes place on a Saturday in December according to the date that has been booked and is
currently held at Thorncliff Community Centre and has to be self-sufficient financially.
At the Local Annual Meeting – Council members can volunteer to be a part of the planning committee.
Each Chapter will need to be involved in putting up information posters that specify the date of the party and
in getting this information out to your chapter members. The poster will tell people where/when and who they
can get tickets from.
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CHILDREN’S PARTY
The children’s party again is for the whole Local and paid by Local funds. Members from Local 95 can
register their children aged 10 and under (not neighbors, cousins, nieces, etc!!). The party is typically held
on a Saturday at the very end of November at the Thorncliff Community Centre.
Each Chapter needs to be involved in helping to put up the information posters that will tell members the
date, place, time of the party and where/when and who they can register their children with.
The registration form will specify age/gender for child(ren) so appropriate gifts can be bought.
Lunch is provided and there is a limit of 2 adults (including member) or else they can pay a $2 for the extra
lunches. Volunteers from all Chapters will be asked for at Council.
CALGARY AREA COUNCIL
The objective of the Calgary Area Council is to promote and provide for the social and general welfare of the
membership. The Calgary Area Council is funded by an approved budget, allocated by Headquarters. A
budget must be submitted to the Finance Committee each year for approval.
Representatives to the Area Councils are elected at the Chapter AGMs or at the Local AGM if the Local
does not have any Chapters. Prior to the 31st of May each year, an Annual General Meeting (AGM) shall be
held. An Executive Board consisting of Chair, Vice Chair, Secretary, Treasurer shall be elected. The
officers shall be elected for a term of two (2) years and such election shall take place in the same year as
that of the President. The officers shall assume duties of their office immediately following the AGM.
The Calgary Area Council is a group of union volunteers from various locals and chapters who organize, coordinate and run family-oriented union events throughout the year for AUPE members and their families.
They also offer reduced ticket sales and special events to members.
Some of the ticket sales that we have on sale to members during the course of the year are:
Alberta Ballet
Broadway Across Canada
Calgary Zoo
Cineplex Theatres
Jubilations Dinner Theatre
Stage West for Adults
Stage West for Kids
Some of the events we have are:
Family Picnic – held in September of each year
Pool, Darts and Shuffleboard – held in February of each year
For further information with respect to events and meeting dates, please check out the website at:
www.calgaryareacouncil.weekly.com
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TROUBLESHOOTING: WHAT TO DO IF THINGS ARE NOT WORKING OUT
So it does happen: Life commitments or circumstances change, it was not what you thought it would be and
you do not have the time or energy required to take the lead – What does the Chapter do?
First off, we acknowledge that is a volunteer position but one that requires commitment and time and
energy. If you cannot give that then saying for example “I am a volunteer and don’t work on Saturdays” will
not get the job done. Second, it is a group position to run the Chapter and not a one-woman or one-man
show.
If you realize this is not what you signed up for, the easiest thing is to resign letting your Chapter Executive
know and the Local Executive. A Chapter meeting will most probably be called to fill the vacancy electing
someone new.
Occasionally, a Chapter Chair cannot do the job for one of many reasons but does not step down, leaving
the Chapter without leadership but unable to elect someone new in.
So as a Chapter, any member of the Chapter Executive can ask to have a meeting called and discuss as an
executive what is going on.
It does not help to be antagonistic, resolutions can be proposed and everyone work towards the same goal.
If it happens the Chapter Chair is off on LOA or a medical issue, the Chapter Vice-Chair has the right to call
meetings and work on events, etc. That is their role – to step in.
The Local Executive is happy to attend these meetings and help in any way they can.
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version Jun 2014