Vacation Care Program
Booking and Excursion Information & Permission Form
Program: 29 June – 10 July 2015
The Surf Coast Shire Vacation Care Program in 2015 is exploring and investigating: “What is our
local/community culture within the Surf Coast Shire”.
The theme for this program is “Our Kitchen Rules”. Many of our activities have been themed around aspects of
food, kitchen and cooking. We have also collated all of the children’s ideas, thoughts and their favourite activities
to create the program.
Please read the detailed information on the following pages about the variety of excursions and in-house activities
which are offered in this program.
Please note that on extreme weather or fire danger days (code red), that some in-house activities and excursions may
need to be cancelled for the safety of the children and educators.
Our
Parent /Guardian Checklist
Complete and return the Early Years Enrolment Form 2015
Immunisation Record (If your child has not attended previously)
Read Excursion Information
Complete and return the Vacation Care Booking Form
Forms can be returned:
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In person at the Torquay Children’s Hub, 27 Grossmans Road, Torquay.
Please mark: “Attention: Vacation Care Program”
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By email to vacationcare@surfcoast.vic.gov.au
For more information please call Tabitha Nelson on 03 5261 0599.
1 Merrijig Drive / P.O. Box 350, TORQUAY, VIC, 3228
Ph: 03 5261 0600 / 1300 610 600 / Fax: 5261 0525
Email: info@surfcoast.vic.gov.au
Program Information – 29 June to 10 July (5-12 years old)
Monday 29th June 2015 - In House Activities
We kick off our winter program with a visit from Bunnings! They will help us plant out a herb/veggie box to take
home or you might like to decorate an egg cup. Warm up in the stadium with a session of active challenges. Our
Kitchen crew will whip up a few batches of lemonade scones for afternoon tea. We will also practice an emergency
evacuation today.
Additional information regarding in house activities:
No extra cost for this in-house activity. Please ensure your child has a warm coat. Helmets are required when
skate boarding or scooting and knee and elbow pads are highly recommended. Educator (staff) ratio: 1-15.
Tuesday 30th June 2015 – In House Activities
Today Emily will be making pretty Pom Pom Bouquets & Feather end pencils. Bring all your energy and
concentration as we head over to the stadium again for another fun-filled activities session. Vegetable muffins will
fill our tummies this afternoon – yum! Write your name on the list if you’d like to help make them. Do you know
everyone’s name? Test yourself at tribal circle time.
Additional information regarding in house activities:
No extra cost for this in-house activity. Please ensure your child has a warm coat. Helmets are required when
skate boarding or scooting and knee and elbow pads are highly recommended. Educator (staff) ratio: 1-15.
Wednesday 1st July 2015 – In House Activities
Come along today for High Tea! Different kitchen teams will prepare sweet and savoury snacks for us all to enjoy.
You could also attend our hair salon for a make over, help transform the construction room into a fine dining venue,
throw a Frisbee or watch a movie.
Additional information regarding in house activities:
No extra cost for this in-house activity. Please ensure your child has a warm coat. Helmets are required when
skate boarding or scooting and knee and elbow pads are highly recommended. Educator (staff) ratio: 1-15.
Thursday 2nd July 2015 - In House Activities
Join Emily today and make a Tic Tac Toe mat & Woolly Peg sheep or help prepare a big pot of chicken noodle and
vegetable soup – sure to warm everyone up. Why not challenge a friend to a game of table tennis or Uno, disguise
yourself with our dress ups or practice your billiard skills.
Additional information regarding in house activities:
No extra cost for this in-house activity. Please provide your child with a warm coat. Helmets are required when
skate boarding or scooting and knee and elbow pads are highly recommended. Educator (staff) ratio: 1-15
Friday 3rd July 2015 - In House Activities
We are hoping for a windy day today so that the kites we make will fly! Inside, you can work on your sewing skills.
We will be making cute soft toys or a door stop, or gorgeous flowers from felt or paper. Over in the kitchen we will
prepare individual apple pies for our afternoon snack. Have you checked out the Vacation Care library? We have
lots of books for your reading pleasure. Or our skate ramp might be more your style if the weather is fine.
Additional information regarding in house activities:
No extra cost for this in-house activity. Please provide your child with a warm coat. Helmets are required when
skate boarding or scooting and knee and elbow pads are highly recommended. Educator (staff) ratio: 1-15
1 Merrijig Drive / P.O. Box 350, TORQUAY, VIC, 3228
Ph: 03 5261 0600 / 1300 610 600 / Fax: 5261 0525
Email: info@surfcoast.vic.gov.au
Program Information – 6 July to 10 July (5-12 years old)
Monday 6th July 2015 - In House Activities
It’s High Tea time again – we didn’t want you to miss out if you weren’t here last week! Help prepare sweet and
savoury treats for all to enjoy. Or you could work with a friend to make one of the many puzzles we have. Or you
might like to play a game of celebrity head or construct a lego masterpiece?
Additional information regarding in house activities:
No extra cost for this in-house activity. Please provide your child with a warm coat. Helmets are required when
skate boarding or scooting and knee and elbow pads are highly recommended. Educator (staff) ratio: 1-15
Tuesday 7th July 2015 - In House Activities
Today Emily is going to be busy making Wild Hogs creations and Button Caterpillars or you can design your own
hair clip. Our mini chefs will cook up a storm today with a big pot of minestrone soup. Have you given fusball a go?
Or maybe settle down to a game of Monopoly or watch a movie?
Additional information regarding the in house activities:
No extra cost for this in-house activity. Please ensure your child has a warm coat. Helmets are required when
skate boarding or scooting and knee and elbow pads are highly recommended. Educator (staff) ratio: 1-15.
Wednesday 8th July 2015 - In House Activities
Bunnings are coming to visit again us today – hooray! So if you missed out last week here is your last opportunity
to plant out a veggie/herb box to take home or decorate an egg cup. You might also like to make a whirligig or a
stick mobile. Something different is happening in the kitchen today. There is no recipe planned. There will be a
mystery box of ingredients for the group to decide what to make!
Additional information regarding the in house activities:
No extra cost for this in-house activity. Please ensure your child has a warm coat. Helmets are required when
skate boarding or scooting and knee and elbow pads are highly recommended. Educator (staff) ratio: 1-15.
Thursday 9th July 2015 - In House Activities
Head over to Emily’s corner today if you’d like to make jewellery. She will also be creating Tassie and Octopus
people. If the rain holds off we can go kick a footy on the oval or shoot some hoops on the basketball court. Have
you ever tried Irish Soda Bread? Today you will and you can help to make it too.
Additional information regarding the in house activities:
No extra cost for this in-house activity. Please ensure your child has a warm coat. Helmets are required when
skate boarding or scooting and knee and elbow pads are highly recommended. Educator (staff) ratio: 1-15.
Friday 10th July 2015 - ALL DAY EXCURSION
Today we will board a coach at 9.00am to drive to Inflatable world, North Geelong, where you will be guaranteed to
have an awesome time – try the reverse bungee and super slide or throw yourself at the Velcro wall. At 12 noon
the bus will take us to Eastern Park for lunch, a kick of the footy and a play in the Play Space. With our bodies refuelled, the bus will then take us to YMCA North Geelong for an afternoon of gymnastic fun – balancing, jumping,
climbing, flying through the air. We will board the bus at around 4.15pm to arrive back at Surf Coast Secondary
College by 5pm.
Additional information regarding the excursion:
Children will need a warm coat, lunch & extra snacks and a water bottle. You may also choose to pack extra
clothing in case of a change in the weather.
Please note: Excursion will be cancelled on a Code Red Day or extreme weather day.
Melways References: Inflatable World 441 H3/Play space 452 F4/YMCA North Geelong(Geelong Arena) 441 K9
Risk assessments have been conducted and are available for viewing at the Vacation Care Program.
Educator(staff) ratio: 1 – 10
1 Merrijig Drive / P.O. Box 350, TORQUAY, VIC, 3228
Ph: 03 5261 0600 / 1300 610 600 / Fax: 5261 0525
Email: info@surfcoast.vic.gov.au
BIG DAY OUT PROGRAM – (9-12 years old)
Tuesday 30th June 2015 - All day excursion
Today we will board the Surf Coast Shire community bus at 9.30am to drive to WYNCITY in Point Cook for the best
day ever! We will spend the day Bowling, playing Laser Tag, arcade machines, bumper cars, mini golf and time
freak. Woah! Can you handle that much fun!
We will board the bus and depart from Point Cook around 3.30pm, arriving back at Surf Coast Secondary College
by 5pm.
Additional information regarding the excursion:
Children will need a warm coat, lunch, extra snacks and a water bottle. You may also choose to pack extra clothing
in case of a change in the weather.
Melways reference: 203 J12.
Risk assessment has been conducted and is available for viewing at the Vacation Care Program.
Educator (staff) ratio: 1 – 5.
Please note: on extreme weather or fire danger days (code red) the excursion may be cancelled.
Tuesday 7th July 2015 - All day excursion
Today we will board the Surf Coast Shire community bus at 9.30am to drive to Airodrome Trampoline Park in
Altona. We begin the day with a session of rock climbing and finish off with 2 hours of trampolining. The bus will
depart from Altona around 3.30pm and get us back to Surf Coast Secondary College by 5pm.
Additional information regarding the excursion:
Children will need a warm coat, lunch, extra snacks and a water bottle. You may also choose to pack extra clothing
in case of a change in the weather.
Melways reference: 54 F1
Risk assessment has been conducted and is available for viewing at the Vacation Care Program.
Educator (staff) ratio: 1 – 5.
Please note: on extreme weather or fire danger days (code red) the excursion may be cancelled.
1 Merrijig Drive / P.O. Box 350, TORQUAY, VIC, 3228
Ph: 03 5261 0600 / 1300 610 600 / Fax: 5261 0525
Email: info@surfcoast.vic.gov.au
Vacation Care Program - Booking and Excursion Permission Form
Program Theme:
Our Kitchen Rules
Week 1
Dates:
29 June – 3 July 2015
Child’s Name ________________________________________________________________________________
(Print full name)
Monday 29th June - Friday 3rd July 2015
Date
In-house Activities
Monday 29 June 2015
Afternoon cooking
In-house Activities
Tuesday 30 June 2015
Tuesday 30 June 2015
Tick
days 
Activity Details
Bunnings
Activity challenge
Free choice
Tour buildings and evacuation practice
Lemonade Scones
Emily’s Art & Craft
Indoor Activity challenge
Free choice
Pom Pom Bouquets & Feather end pencils
Afternoon cooking
Vegetable muffins
All Day Excursion
WYNCITY - Point Cook
(Big Day Out 9 – 12 yrs)
In-house Activities
Free Choice
Hair Salon
All day Cooking
High Tea
In-house Activities
Free choice
Emily’s Art & Craft
Tic Tac Toe mats & Woolly Peg sheep
Afternoon Cooking
Chicken Noodle and Vegetable soup
In-house Activities
Kite making
Sewing Day
Afternoon Cooking
Individual Apple pies
Wednesday 1 July 2015
Thursday 2 July 2015
Friday 3 July 2015
I (full name of parent/guardian)………………………………………………….……………………acknowledge I have
received a copy of and read the Vacation Care Program Excursion Information and I give permission for my child
(full name) ………………………………………………………………………………………………………….
to attend the activities which l have allocated on this Booking and Excursion Permission Form.
Parent/Guardian Signature
1 Merrijig Drive / P.O. Box 350, TORQUAY, VIC, 3228
Ph: 03 5261 0600 / 1300 610 600 / Fax: 5261 0525
Email: info@surfcoast.vic.gov.au
Date
Vacation Care Program - Booking and Excursion Permission Form
Program Theme:
Our Kitchen Rules
Week 2
Dates:
6 - 10 July 2015
Child’s Name ________________________________________________________________________________
(Print full name)
Monday 6 July to Friday 10 July 2015
Date
In-house Activities
Free Choice
Celebrity Head
All day Cooking
High Tea
Monday 6 July 2015
Tuesday 7 July 2015
In-house Activities
Emily’s Art & Craft
Afternoon Cooking
Tuesday 7 July 2015
All Day Excursion
(Big Day Out 9 – 12 yrs)
Wednesday 8 July 2015
Thursday 9 July 2015
Friday 10 July 2015
Tick
days 
Activity details
In-house Activities
Afternoon cooking
In-house Activities
Free choice
Wild Hogs creations/
Button Caterpillars/Hair clips
Minestrone soup
Airodrome trampolining and Rock
Climbing - Altona
Bunnings
Free choice
Whirligigs
Stick mobiles
Mystery box!!
Free choice
Afternoon cooking
Irish Soda Bread
Emily’s Art & Craft
Tassie and Octopus people & Jewellery
All Day Excursion
Inflatable World and YMCA Gymnastics
I (full name of parent/guardian)………………………………………………….……………………acknowledge I
have received a copy of and read the Vacation Care Program Excursion Information. I give permission for my
child (full name) …………………………………………………………………………………………………………. to
attend the activities which l have allocated on this Booking and Excursion Permission Form.
Parent/Guardian Signature
Date
Surf Coast Shire Council is committed to protecting all personal and sensitive information consistent with the principles
set out in the Privacy and Data Protection Act 2014 and the Health Records Act, 2001. The personal or health information
requested is being collected by Council for the Vacation Care Program and will be used solely by Council for that primary
purpose or directly related purposes as permitted by law. The applicant understands that the personal or health
information provided is for the Vacation Care Program and that they may apply to Council for access to and/or
amendment of the information.
1 Merrijig Drive / P.O. Box 350, TORQUAY, VIC, 3228
Ph: 03 5261 0600 / 1300 610 600 / Fax: 5261 0525
Email: info@surfcoast.vic.gov.au
Important Information for Vacation Care 2015
Cost of Program
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The daily fee for vacation care is $54 per day.
Additional cost for excursions is $32 per child per day.
CCB is available for eligible families.
Once vacation care begins, all absentees will incur an absence fee with CCB applied.
Invoices will be sent to families after vacation care period is completed.
Booking Information
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Children must be between the ages of 5 and 12 years old and enrolled in a primary school program
Maximum enrolments per day is 70 children.
Maximum enrolments for the BIG DAY OUT (children 9 -12 years) is 20 children.
Priority will be given to parents who are living, working, training or studying in Surf Coast Shire.
Bookings can only be made by families if their account is at a zero balance (no outstanding fees owing).
Collect enrolment form and booking form from Torquay Children’s Hub, Sport and Recreation Centre, Surf Coast
Shire offices or from the Surf Coast Shire website.
Completed enrolment forms can be dropped off to the Torquay Children’s Hub reception or scanned and emailed to
vacationcare@surfcoast.vic.gov.au
A 2015 Enrolment and Booking Form must be fully completed before processing.
Families will receive a phone call for confirmation of care requested.
All booking forms are to be completed and returned to Surf Coast Shire Council by 25th June 2015.
Changes and Cancellations
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Additional changes to original booking must be in writing to vacationcare@surfcoast.vic.gov.au
Additional charges may apply for bookings made after 25th June 2015.
Cancellations require seven days notice, or the full fee will apply.
If medical certificate is presented, families accessing CCB will only be charged the discounted rate.
Program details may change due to inclement weather and any unforeseen circumstances.
Excursions will be cancelled on Code Red Day if the excursion is entering a high risk area.
If a Code Red Day is declared for Torquay, the program will be closed for the day. No fee will be charged for the
day.
Refunds are not available for changes or cancellations made after 25th June 2015 (unless 7 days notice is given).
Payment
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Payment is due after the end of the program.
You are able to pay via internet, phone or in person at the council office. Method of payment includes BPay, Visa
card, Eftpos, cheque or cash. No fees will be taken at the Sport and Recreation Centre or the Torquay Children’s
Hub.
On receiving your bill you will have 30 days to pay. Outstanding fees from previous programs must be paid in full. A
late fee will apply to outstanding balance of 11.5%.
Other
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Staff ratios are 1:15 as per Education and Care Services National Regulations. Council adopts a 1:10 ratio for
excursions (unless otherwise stated).
Children are able to bring personal items such as skate boards, scooters, iPods, iPads, etc. These will be at your
own risk. Surf Coast Shire will take no responsibility for lost, broken or stolen items.
All excursions risk assessments are available from the service.
For more information please see over or contact the Vacation Care Program on 5261 0549 or 5261 0599.
What Your Child Needs to Bring Each Day
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Safe and supportive footwear (no thongs, crocks or open-toed shoes will be accepted).
A packed healthy lunch, snacks and refillable water bottle (no nut products).
Appropriate clothing, no sleeveless tops.
Change of clothes.
Sunhats are required (Sunsmart Broad brimmed hats - no caps).
Additional Notes for Excursions
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Children must be at the centre by 8.30am.
No spending money is allowed.
A packed healthy lunch, snacks and refillable water bottle.
Jumper, coat and change of clothes.
Sunhats are required (Sunsmart Broad brimmed hats - no caps).
Sunsmart clothing (t-shirts) for excursion.
1 Merrijig Drive / P.O. Box 350, TORQUAY, VIC, 3228
Ph: 03 5261 0600 / 1300 610 600 / Fax: 5261 0525
Email: info@surfcoast.vic.gov.au