Vacation Care Program
Booking and Excursion Information & Permission Form
Program: 5 January – 23 January 2015
The Surf Coast Shire Vacation Care Program in 2015 is exploring and investigating: “What is our local/community culture within the
Surf Coast Shire”.
The theme for this program is “An Aussie Summer.” Many of our activities have been themed around aspects of what we love
to do as Australians, our native animals, what it means to be an Australian and how we live. We have also collated all of the
children’s ideas, thoughts and their favourite activities to create the program.
Please read the detailed information on the following pages about the variety of excursions and in-house activities which are
offered in this program.
Please note that on extreme weather or fire danger days (code red), that some in-house activities and excursions may need to be
cancelled for the safety of the children and educators.
Our
Parent /Guardian Checklist
Complete and return the Early Years Enrolment Form 2015
Immunisation Record (If your child has not attended previously)
Read Excursion Information
Complete and return the Vacation Care Booking Form
Forms can be returned:
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In person at the Torquay Children’s Hub, 27 Grossmans Road, Torquay.
Please mark: “Attention: Vacation Care Program”
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By email to vacationcare@surfcoast.vic.gov.au
For more information please call Tabitha Nelson on 03 5261 0599.
1 Merrijig Drive / P.O. Box 350, TORQUAY, VIC, 3228
Ph: 03 5261 0600 / 1300 610 600 / Fax: 5261 0525
Email: info@surfcoast.vic.gov.au
Program Information – 5 January to 9 January (5-12 years old)
Monday 5 January 2015 - In House Activities – EXPLORING OUR NEW ENVIRONMENT
Today we welcome everyone to our new Vacation Care home, Surf Coast Secondary College. We will have a tour of the
buildings and practice an emergency evacuation. You can contribute to our group mural, design and laminate your own table
mat or make some noise with nail art. Sail away the afternoon as we create Fruit Boats in the kitchen.
Additional information regarding in house activities:
No extra cost for this in-house activity. Please ensure your child has a sun hat. Helmets are required when skate boarding or scooting
and knee and elbow pads are highly recommended
Educator (staff) ratio: 1-15.
Tuesday 6 January 2015 – In House Activities - BUILD YOUR OWN MARBLE RUN AND DECORATE BOWLS AND VASES
We have a new marble run experience for you this program – give it a go! Emily’s Art and Craft kicks off today with
Marbling and the opportunity to showcase your creativity when decorating glass tea lights, porcelain bowls and vases. We will
play a game of cricket in the afternoon and make sandwich pinwheels in the kitchen .
Additional information regarding in house activities:
No extra cost for this in-house activity. Please ensure your child has a sun hat. Helmets are required when skate boarding or scooting
and knee and elbow pads are highly recommended.
Educator (staff) ratio: 1-15.
Wednesday 7 January 2015 – In House Activities - BUBBLE SNAKES AND SOCCER
What are bubble snakes? Today you will find out! You can also choose to play board games or basketball, go skating or
scooting, construct your own marble run or freestyle art. In the afternoon our volunteer cooks will prepare Rice Paper Rolls
for everyone and our sport enthusiasts will participate in a soccer workshop, followed by a game.
Additional information regarding the excursion:
No extra cost for this in-house activity. Please ensure your child has a sun hat. Helmets are required when skate boarding or scooting
and knee and elbow pads are highly recommended.
Educator (staff) ratio: 1-15.
Thursday 8 January 2015 - In House Activities - CREATE YOUR OWN MASK AND CRICKET GAME
Today the children will be able to create their own mask with Emily. She will also assist them with Hessian hand sewing. For
those that like to play outside we will have a game of cricket in the afternoon. We will put together a Snack Attack for the
children to enjoy – yogurt, muesli and fruit cups.
Additional information regarding in house activities:
No extra cost for this in-house activity. Please provide your child with a sun hat. Helmets are required when skate boarding or scooting
and knee and elbow pads are highly recommended.
Educator (staff) ratio: 1-15
Friday 9 January 2015 – In house Activities - FRISBEE COMPETITION AND BUNNINGS
Today is the day to practice your Frisbee skills. How far can your Frisbee go? Can you hit a target? Dot paintings will be the
focus of today’s Art and Craft activities. Staff from Bunnings will be visiting today to help us make our very own trinket box
which can then be painted or decorated. Over in the kitchen, the children will be grating and rolling to produce carrot, sultana
and cheese balls. A new release movie will also be playing in the Theatre Room.
Additional information regarding in house activities:
No extra cost for this in-house activity. Please ensure your child has a sunhat. Helmets are required when skate boarding or scooting
and knee and elbow pads are highly recommended.
Educator (staff) ratio: 1-15
Program Information – 12 January to 16 January (5-12 years old)
1 Merrijig Drive / P.O. Box 350, TORQUAY, VIC, 3228
Ph: 03 5261 0600 / 1300 610 600 / Fax: 5261 0525
Email: info@surfcoast.vic.gov.au
Monday 12 January 2015 - FIREWORKS AND SAND AND SALT PAINTINGS
Come along today to see fireworks! Yes, colourful displays without the noise, on a slightly smaller scale. You can choose to
play inside or out, challenge a friend to a game on the Wii or build your own marble run. We will show you how to create
sand and salt paintings and our kitchen creations today should appeal to all – healthy fruit smoothies. In the afternoon the
children can relax in the Theatre Room and watch a new release movie.
Additional information regarding the in house activities:
No extra cost for this in-house activity. Please ensure your child has a sun hat. Helmets are required when skate boarding or
scooting and knee and elbow pads are highly recommended. Educator (staff) ratio:1-15
Tuesday 13 January 2015 - CRAZY HAIR PENCILS AND MILO CRICKET
Emily’s Art and Craft continues today with Rock Painting, followed by Crazy Hair Pencils. By popular demand, the Milo
Cricket team are returning to teach us skills that promote fun and safety in the game of cricket. No previous experience is
necessary. Today our kitchen team will make jelly and fruit cups for all to enjoy.
Additional information regarding the in house activities:
No extra cost for this in-house activity. Please ensure your child has a sun hat. Helmets are required when skate boarding or
scooting and knee and elbow pads are highly recommended. Educator (staff) ratio: 1-15.
Wednesday 14 January 2015 - INDOOR GAME CHALLENGE AND OWL MOBILES
Today the children will be able to make a gorgeous Owl mobile. They can keep it simple or let their creativity run wild. For a
bit of fun, you can create a “WANTED” poster for yourself, a friend or family member. Our indoor game challenge will keep
the children on their toes and our homemade dips with biscuits will satisfy the afternoon munchies.
Additional information regarding the in house activities:
No extra cost for this in-house activity. Please ensure your child has a sun hat. Helmets are required when skate boarding or scooting
and knee and elbow pads are highly recommended. Educator (staff) ratio: 1-15.
Thursday 15 January 2015 - SURF COAST FASHION AND HOT SHOTS TENNIS
This morning Emily will be teaching us how to make paper. In the afternoon all our budding designers and fashionistas will be
able to gather for a Surf Coast Fashion session. Hot Shots Tennis will be visiting today to develop our skills, techniques and
confidence in the game of tennis, while also having heaps of fun. Rocky Road slice will be created in the kitchen today.
Additional information regarding the in house activities:
No extra cost for this in-house activity. Please ensure your child has a sun hat. Helmets are required when skate boarding or scooting
and knee and elbow pads are highly recommended. Educator (staff) ratio: 1-15.
Friday 16 January 2015 - ROCK POOL INVESTIGATIONS AND NARANA ABORIGINAL CULTURAL CENTRE
Today we will board the Surf Coast Shire community buses at Surf Coast Secondary College at 9.30am to drive into Taylor
Park for morning tea before meeting the educational staff from Great Ocean Road Coast Committee (GORCC) at Fisherman’s
Beach at 10.30am. We will then walk along to the rock pools at Yellow Bluff and learn about rock pools and tides, the animals
and plants that live in them, what they eat, how they adapt and survive and how we can help protect them and their
environment. At 12.30pm we will walk up to Elephant Park for lunch and a play. At 1.30pm we will board the buses and
drive in to Narana Aboriginal Cultural Centre for a Cultural Immersion from 2 – 4pm. We will learn to throw a boomerang,
have hands on experience with tools and weapons, see, feel, smell and taste the native food and medicine garden and watch a
traditional performance. The buses will leave Narana just after 4pm and return us to Surf Coast Secondary College by 4.30pm.
Additional information regarding the excursion:
Children will need a sun hat, lunch & extra snacks and a water bottle. You may also choose to pack a change of clothes.
Melways Reference: 506 B4 B6 and 465 G11
Risk assessment has been conducted and is available for viewing at the Vacation Care Program.
Educator(staff) ratio: 1 – 5
Please note: on extreme weather or fire danger days (code red) the excursion may be cancelled.
Program Information – 19 January to 23 January (5-12 years old)
1 Merrijig Drive / P.O. Box 350, TORQUAY, VIC, 3228
Ph: 03 5261 0600 / 1300 610 600 / Fax: 5261 0525
Email: info@surfcoast.vic.gov.au
Monday 19 January 2015 - SCIENCE DAY
Today we will have lots of science activities and experiments to amaze and intrigue the children. They will also be able to
make their own koala up a gum tree! As always there will be many free choice activities on offer – skating, basketball,
puzzles, board games, dancing, art and craft or a take home marble run. Our kitchen enthusiasts will prepare Energy Balls.
Additional information regarding in house activities:
No extra cost for this in-house activity. Please ensure your child has a sun hat. Helmets are required when skate boarding or scooting
and knee and elbow pads are highly recommended. Educator (staff) ratio: 1-15.
Tuesday 20 January 2015 - PLASTER DECORATING AND TOUCH FOOTY
Emily’s art and craft program continues today and she will assist the children to create their own plaster mould which will then
be decorated. In the afternoon the children can create wool butterflies. Deano from the Sport and Recreation Centre will be
coming to run a touch football clinic – learn how to play the game by practising the skills and techniques required and also
having fun, of course. The children can learn how to make their own rice bubble bars in the kitchen.
Additional information regarding in house activities:
No extra cost for this in-house activity. Please ensure your child has a sun hat. Helmets are required when skate boarding or scooting
and knee and elbow pads are highly recommended. Educator (staff) ratio: 1-15.
Wednesday 21 January 2015 - THONG PARADE AND HOOP FUSION
Bring along a pair of thongs to decorate in whatever way you choose. In the afternoon we will have a thong parade for you to
display your wacky or wonderful designs. The children can also make a cork hat to wear with their thongs. Today we also
have a fun-filled session with Hoop Fusion where you will be able to learn hula hoop tricks and skills to impress your friends.
Our cooking activity today will be no bake cheesecake.
Additional information regarding in house activities:
No extra cost for this in-house activity. Please ensure your child has a sun hat. Helmets are required when skate boarding or scooting
and knee and elbow pads are highly recommended. Educator (staff) ratio: 1-15.
Thursday 22 January 2015 - JEWELLERY BOXES, BASKETBALL CLINIC AND AUSTRALIA DAY
We are celebrating Australia Day early at Vacation Care - come dressed up or dressed down! The children will have the
opportunity to make an Aussie icon, a jumping kangaroo, or make a jewellery box or pieces of jewellery with Emily. You can
participate in an action packed basketball clinic with Deano from the Sport and Recreation Centre - he will turn everyone into
a champion basketball player. Traditional Aussie fare will be prepared in the kitchen today – cheese and vegemite sandwiches.
Additional information regarding in house activities:
No extra cost for this in-house activity. Please provide your child with a sun hat. Helmets are required when skate boarding or scooting
and knee and elbow pads are highly recommended. Educator (staff) ratio: 1-15
Friday 23 January 2015 - MEDIBANK ICEHOUSE, ETIHAD STADIUM AND MELBOURNE STAR
Today we will depart from the Surf Coast Secondary College at 9am on Surf Coast Shire community buses, heading to
Melbourne for a very exciting Docklands experience. The children will participate in a learn-to-skate lesson before having
free time at Medibank Icehouse. They will then walk to Etihad Stadium where they get to go behind the scenes, tour the
players’ change rooms for some handball practice, onto the interchange bench and into the Media Centre where press
conferences and the tribunal are held. The children will experience Melbourne from a different perspective after they walk
over to the Melbourne Star Observation Wheel for a 30 minute flight. After a very busy day we will board the community
buses at 3.30pm, arriving back at the Surf Coast Secondary College at approximately 5pm.
Additional information regarding the excursion:
Children will need a sun hat, lunch & extra snacks and a water bottle. Long socks are required for ice skating as well as a warm
jacket. Melways Reference: Icehouse: 2E B3 Etihad: 2E H5 Melbourne Star: 2E C2 Risk assessments have been conducted
and are available for viewing at the Vacation Care Program. Educator(staff) ratio: 1 – 5. Please note: on extreme weather
or fire danger days (code red) the excursion may be cancelled.
1 Merrijig Drive / P.O. Box 350, TORQUAY, VIC, 3228
Ph: 03 5261 0600 / 1300 610 600 / Fax: 5261 0525
Email: info@surfcoast.vic.gov.au
BIG DAY OUT PROGRAM – 13 & 20 January 2015 (9-12 years old)
Tuesday 13 January 2015 - ADVENTURE PARK - (All day excursion)
The children (max 20) and four educators will depart from the Surf Coast Secondary College at 9.30am in Surf Coast Shire
community buses, heading to Adventure Park in Wallington for a splashing good time. Where will you go first – aqua racer,
lazy river, gold rush rapids, wild west canyon or Bonito’s Bay Waterplay? After a fun-filled day we will board the buses and
drive back to Surf Coast Secondary College, arriving at approximately 4.30pm
Additional information regarding the excursion:
Children will need a sun hat, swim wear, towel, lunch, extra snacks, a water bottle.
Melways reference: 469 G8
Risk assessment has been conducted and is available for viewing at the Vacation Care Program.
Educator(staff) ratio: 1 – 5
Please note: on extreme weather or fire danger days (code red) the excursion may be cancelled.
Tuesday 20 January 2015 - TIMEZONE, BARWON VALLEY FUN PARK AND LEISURELINK (All day excursion)
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The children (max 20) and four educators will depart from the Surf Coast Secondary College at 9.30am in Surf Coast Shire
community buses, heading to Timezone in Geelong for an hour of excitement. After a bus trip across to Barwon Valley Fun
Park in Belmont, the children will be able to enjoy free play time and have their lunch. At 1.00pm the buses will transport us
over to Leisurelink, Waurn Ponds, where the children can alternate between the water slides and pools. We will board the
buses again at 4pm and travel back to the Surf Coast Secondary College, arriving at approximately 4.30pm.
Additional information regarding the excursion:
Children will need a sun hat, swim wear, towel, lunch, extra snacks, a water bottle.
Melways reference: Timezone: 401 H4 Barwon Valley Fun Park: 451 G8 Leisurelink: 465 C5
Risk assessments have been conducted and are available for viewing at the Vacation Care Program.
Educator(staff) ratio: 1 – 5
Please note: on extreme weather or fire danger days (code red) the excursion, or parts of it, may be cancelled.
1 Merrijig Drive / P.O. Box 350, TORQUAY, VIC, 3228
Ph: 03 5261 0600 / 1300 610 600 / Fax: 5261 0525
Email: info@surfcoast.vic.gov.au
Vacation Care Program Booking and Excursion Permission Form
Program Theme:
An Aussie Summer
Week 1
Dates:
5 -9 January 2015
Child’s Name __________________________________________________________________________________
(Print full name)
Monday 5 January – Friday 9 January 2015
Date
Monday
In-house Activities
Group mural, laminated table mat, nail art
Free choice
Tour buildings and evacuation practice
Afternoon cooking
Fruit boats
In-house Activities
Take home marble run, cricket game
Tuesday
Wednesday
Tick
days
Activity Details
Free choice
Emily’s Art & Craft
Marbling, glass tea lights, porcelain bowls and vases
Afternoon cooking
Sandwich pinwheels
In-house Activities
Bubble snakes, soccer clinic
Afternoon cooking
Rice paper rolls
In-house Activities
Thursday
Cricket game
Free choice
Emily’s Art & Craft
Masks and Hessian hand sewing
Afternoon Cooking
Snack attack cups
In-house Activities
Frisbee competition, dot paintings
In-house Activities
Bunnings visit
Afternoon Cooking
Carrot, sultana and cheese balls
Friday
I (full name of parent/guardian)……………………………….……………………acknowledge I have received a copy of and
read the Vacation Care Program Excursion Information and I give permission for my child (full name)
………………………………………………to attend the activities which l have allocated on this Booking and Excursion
Permission Form.
Parent/Guardian Signature
___________________________________________
1 Merrijig Drive / P.O. Box 350, TORQUAY, VIC, 3228
Ph: 03 5261 0600 / 1300 610 600 / Fax: 5261 0525
Email: info@surfcoast.vic.gov.au
Date
Vacation Care Program Booking and Excursion Permission Form
Program Theme:
An Aussie Summer
Week 2
12 – 16 January
2015
Dates:
Child’s Name __________________________________________________________________________________
(Print full name)
Monday 12 January – Friday 16 January 2015
Date
Tick
days
Activity Details
In-house Activities
Monday
Fireworks, sand and salt paintings
Free choice
Afternoon Cooking
Healthy fruit smoothies
Excursion
Adventure Park
(BigDayOut)
Tuesday
In-house Activities
Tuesday
Wednesday
Milo Cricket clinic
Free choice
Emily’s Art & Craft
Rock painting and crazy hair pencils
Afternoon Cooking
Jelly and fruit cups
In-house Activities
Owl mobiles, WANTED posters
Indoor games challenge
Thursday
Afternoon cooking
Homemade dips and biscuits
In-house Activities
Hot shots Tennis
Free choice
Friday
Afternoon cooking
Rocky road
Emily’s Art & Craft
Paper making, Surf Coast fashion
Excursion
Rock Pool Investigations and Narana Aboriginal
Cultural Centre
I (full name of parent/guardian)……………………………….……………………acknowledge I have received a copy of
and read the Vacation Care Program Excursion Information and I give permission for my child (full name)
………………………………………………to attend the activities which l have allocated on this Booking and Excursion
Permission Form.
Parent/Guardian Signature
___________________________________________
Vacation Care Program Booking and Excursion Permission Form
1 Merrijig Drive / P.O. Box 350, TORQUAY, VIC, 3228
Ph: 03 5261 0600 / 1300 610 600 / Fax: 5261 0525
Email: info@surfcoast.vic.gov.au
Date
Program Theme:
An Aussie Summer
Week 3
Dates:
Child’s Name __________________________________________________________________________________
19 – 23 January
(Print full name)
Monday 19 January – Friday 23 January 2015
Date
Monday
Tick
days
Activity Details
In-house Activities
Science day / Koala up a gum tree
Free choice
Afternoon Cooking
Energy balls
Tuesday
Excursion (BigDayOut)
Timezone, Barwon Valley Fun Park, Leisurelink
Tuesday
In-house Activities
Touch football clinic
Free choice
Wednesday
Emily’s Art & Craft
Plaster moulds, wool butterflies
Afternoon Cooking
Rice bubble bars
In-house Activities
Thong parade, cork hats
Hoop fusion
Afternoon cooking
Thursday
No bake cheesecake
In-house Activities
Australia Day – dress up!
In-house Activities
Jumping kangaroo’s
Basketball clinic
Friday
Emily’s Art & Craft
Jewellery making and jewellery boxes
Afternoon cooking
Cheese and vegemite sandwiches
All Day Excursion
Docklands Melbourne – Medibank Icehouse, Etihad
Stadium and Melbourne Star Observation Wheel
I (full name of parent/guardian)……………………………….……………………acknowledge I have received a copy of and
read the Vacation Care Program Excursion Information and I give permission for my child (full name)
………………………………………………to attend the activities which l have allocated on this Booking and Excursion
Permission Form.
Parent/Guardian Signature
__________________________________________
_
Date
Privacy Statement: Surf Coast Shire Council considers that the responsible handling of personal information is a key aspect of democratic governance, and
is strongly committed to protecting an individual's right to privacy. Council will comply with the Information Privacy Principles as set out in the Privacy and
Data Protection Act 2014. The information will not be disclosed to any other party unless Council is required to do so by law.
Important Information for Vacation Care 2015
Cost of Program
1 Merrijig Drive / P.O. Box 350, TORQUAY, VIC, 3228
Ph: 03 5261 0600 / 1300 610 600 / Fax: 5261 0525
Email: info@surfcoast.vic.gov.au
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The daily fee for vacation care is $52 per day.
Additional cost for excursions is $32 per child per day.
CCB is available for eligible families.
Once vacation care begins, all absentees will incur an absence fee with CCB applied.
Booking Information
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Children must be between the ages of 5 and 12 years old and enrolled in a primary school program
Maximum enrolments per day is 60 children
Maximum enrolments for the BIG DAY OUT (children 9 -12 years) is 20 children.
Priority will be given to parents who are living, working, training or studying in Surf Coast Shire.
Bookings can only be made by families if their account is at a zero balance (no outstanding fees owing)
Collect enrolment form and booking form from Torquay Children’s Hub, Sport and Recreation Centre, Surf Coast Shire offices or
from the Surf Coast Shire website.
Completed enrolment forms can be dropped off to the Torquay Children’s Hub reception or scanned and emailed to
vacationcare@surfcoast.vic.gov.au
A 2015 Enrolment and Booking Form must be fully completed before processing.
Families will receive a phone call for confirmation of care requested.
All booking forms are to be completed and returned to Surf Coast Shire Council by Tuesday 23 December 2014.
Changes and Cancellations
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Additional changes to original booking must be in writing to vacationcare@surfcoast.vic.gov.au
Additional charges may apply for bookings made after Tuesday 23 December 2014.
Cancellations require seven days notice, or the full fee will apply.
If medical certificate is presented, families accessing CCB will only be charged the discounted rate.
Program details may change due to inclement weather and any unforeseen circumstances.
Excursions will be cancelled on Code Red Day if the excursion is entering a high risk area.
If a Code Red Day is declared for Torquay, the program will be closed for the day. No fee will be charged for the day.
Refunds are not available for changes or cancellations made after Tuesday 23 December 2014 (unless 7 days notice is given)
Payment
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Invoices will be sent to families after vacation care period is completed.
You are able to pay via internet, phone or in person at the council office. Method of payment includes BPay, Visa card, Eftpos,
cheque or cash. No fees will be taken at the Sport and Recreation Centre or the Torquay Children’s Hub.
On receiving your bill you will have 30 days to pay. Outstanding fees from previous programs must be paid in full. A late fee will
apply to outstanding balance of 10.5%
Other
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Program location as of 5th January 2015 is Surf Coast Secondary College, White Street, Torquay.
Staff ratios are 1:15 as per Education and Care Services National Regulations. Council adopts a 1:10 ratio for excursions
(unless otherwise stated).
Children are able to bring personal items such as skate boards, scooters, iPods, iPads, etc. These will be at your own risk. Surf
Coast Shire will take no responsibility for lost, broken or stolen items.
Helmets are compulsory when skating and elbow & knee pad, mouth guards are recommended when skating and scooting.
All excursions risk assessments are available from the service.
For more information please see over or contact the Vacation Care Program on 5261 0549 or 5261 0599.
What Your Child Needs to Bring Each Day
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Safe and supportive footwear (no thongs, crocks or open-toed shoes will be accepted)
A packed healthy lunch, snacks and refillable water bottle (no nut products)
Appropriate clothing, no sleeveless tops
Change of clothes
Sunhats are required (Sunsmart Broad brimmed hats - no caps)
Additional Notes for Excursions
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Children must be at the centre by 8.30am.
No spending money is allowed.
A packed healthy lunch, snacks and refillable water bottle.
Jumper, coat and change of clothes.
Sunhats are required (Sunsmart Broad brimmed hats - no caps) Sunsmart clothing (t-shirts) for excursion
1 Merrijig Drive / P.O. Box 350, TORQUAY, VIC, 3228
Ph: 03 5261 0600 / 1300 610 600 / Fax: 5261 0525
Email: info@surfcoast.vic.gov.au