ZACHARY COMMUNITY
SCHOOL DISTRICT
MANUAL FOR MONITORING:
SELF, PEER, &
EXTERNAL REVIEW
ZACHARY COMMUNITY SCHOOL DISTRICT
SELF, PEER, & EXTERNAL REVIEW CYCLE
NES
ZES
CMES
NMS
ZHS
2006-07*
External
SACS District
Accreditation
visit
2007-08
2008-09
2009-10
2010-11
SACS – District
(Conduct LANA)
SACS - District
(Conduct LANA)
SACSSelf
SACSSelf
SACSPeer
SACSPeer
SACS - District
(Conduct LANA)
SACS - District
(Conduct LANA)
SACSSelf
SACSSelf
SACS - District
(Conduct LANA)
SACSSelf
SACSPeer
SACS - District
(Conduct LANA)
SACSSelf
SACS - District
(Conduct LANA)
SACS - District
(Conduct LANA)
SACSSelf
SACSSelf
SACSPeer
SACSPeer
SACS - District
(Conduct LANA)
SACS - District
(Conduct LANA)
SACSSelf
SACSSelf
2011-12*
External
ADVANC-ED
District
Accreditation visit
2012-13
2013-14
2014-15
2015-16
ADVANC-ED –
External
ADVANC-EDSelf
ADVANC-EDPeer
ADVANC-EDSelf
ADVANC-ED –
External
ADVANC-EDSelf
ADVANC-EDPeer
N/A
N/A
N/A
ADVANC-ED –
External
ADVANC-EDSelf
ADVANC-EDPeer
ADVANC-ED –
External
ADVANC-EDSelf
ADVANC-EDPeer
ADVANC-ED –
External
ADVANC-EDSelf
ADVANC-EDPeer
ADVANC-ED –
External
ADVANC-EDSelf
ADVANC-EDPeer
ADVANC-ED –
External
ADVANC-EDSelf
ADVANC-EDPeer
ADVANC-ED –
External
(Conduct LANA)
ADVANC-ED –
External
(Conduct LANA)
ADVANC-ED –
External
(Conduct LANA)
ADVANC-ED –
External
(Conduct LANA)
ADVANC-ED –
External
(Conduct LANA)
ADVANC-ED –
External
(Conduct LANA)
ADVANC-ED –
External
(Conduct LANA)
ADVANC-ED –
External
(Conduct LANA)
ZELC
NES
RPES
ZES
CMES
NMS
ZHS
PHCA
ADVANC-EDSelf
ADVANC-EDSelf
ADVANC-EDSelf
ADVANC-EDSelf
ADVANC-EDSelf
ADVANC-EDSelf
ADVANC-EDSelf
SELF REVIEW:
Each school will conduct web-based surveys for administrators, instructional staff, parents
and students (when applicable). The surveys will include questions that help determine
how well the school is meeting each of the 10 SACS standards. The administrative team
will also conduct classroom observations and/or walkthroughs and complete a summary
report. Schools will use a district-developed instrument to collect classroom observation
data. The summary report shall explain the strengths and needs of the school and describe
how well the school is achieving each of the 10 SACSCASI standards. School
Improvement Plans shall be modified (if necessary) based upon the results of the self
review process. The summary report must be submitted to the Zachary Community School
District main office by May 1st of the year the self review is conducted.
PEER REVIEW:
Prior to the on-site visit, the school shall provide the peer review team with the following:
1.
2.
3.
4.
5.
6.
Teaching schedule for all core area teachers
Copy of the floor plan of the school and room assignments
Copy of the School Improvement Plan
Description of location of all teacher lesson plans
Copy of bell schedule (or class change schedule)
Copy of the SACSCASI annual report
Each school will conduct web-based surveys for administrators, instructional staff, parents
and students (when applicable). The surveys will include questions that help determine
how well the school is meeting each of the 10 SACS standards. The school will also
arrange for classroom observations and/or walkthroughs from a visiting team of
administrators and/or faculty members from other schools within the district. The school
will use a district-developed instrument to collect classroom observation data. After
analyzing all survey and classroom observation data, the team will compose a summary
report. The summary report shall explain the strengths and needs of the school and
describe how well the school is achieving each of the 10 SACSCASI standards. School
Improvement Plans shall be modified (if necessary) based upon the results of the peer
review process. The summary report must be submitted to the Zachary Community School
District main office by May 1st of the year the peer review is conducted.
EXTERNAL REVIEW:
The external review process is conducted via the Louisiana Needs Assessment (LANA)
model. The external review team consists of district level staff and/or personnel outside of
the Zachary Community School District.
Prior to the on-site visit, the school shall provide the external review team with the
following:
1.
2.
3.
4.
5.
6.
Teaching schedule for all core area teachers
Copy of the floor plan of the school and room assignments
Copy of the School Improvement Plan
Description of location of all teacher lesson plans
Copy of bell schedule (or class change schedule)
Copy of the SACSCASI annual report
The following instruments are used to collect comprehensive needs assessment data for the
external review:
administrator interview protocol
administrator questionnaire
classroom observation summary form
comprehensive needs assessment-final report (powerpoint)
contextual observation checklist
counselor interview protocol
faculty needs assessment
instructional staff interview protocol
instructional staff focus group protocol
instructional staff questionnaire
parent/community focus group protocol (when necessary)
parent questionnaire
student focus group protocol
student questionnaire
The external review (LANA) model uses a mixed methods approach to collecting,
organizing, and reporting school level data. Every core area teacher is observed at least
once and all stakeholders fill out web-based questionnaires. The external team also
conducts interviews with various stakeholder groups. LANA Data Notebooks are
produced for each school and data is analyzed to determine the strengths and needs for
each school. Summary data is shared with school faculties through Powerpoint
presentations.
All external needs assessment data is incorporated into School
Improvement Plans.
APPENDIX A
VERIFICATION OF PLANNING
YES
NO
INDICATOR
Were appropriate levels of stakeholder involvement included in the
planning process?
Is there evidence of commitment to school improvement among all
stakeholders?
DEVELOPMENT OF STUDENT/COMMUNITY PROFILE
YES
NO
INDICATOR
Does the profile consider recent history as well as current status of
student performance and demographics of the school community?
Has the staff adequately identified trends in student performance?
Has the staff adequately identified evidence of influences on student
performances?
FORMULATIONS OF BELIEFS AND DEVELOPMENT OF MISSION STATEMENT
YES
NO
INDICATOR
Were appropriate levels of stakeholder involvement included in the
development of the beliefs/mission statement?
Are the stated beliefs evident in the practices that were observed
throughout the school?
Is there evidence that the identification of beliefs/mission had an impact
on climate and educational programs?
ANALYSIS OF INSTRUCTIONAL AND ORGANIZATIONAL EFFECTIVENESS
YES
NO
INDICATOR
Has the school adequately identified its instructional and organizational
strengths and weaknesses?
Has the school identified reasonable goals for school improvement?
DEVELOPMENT OF THE ACTION PLAN FOR SCHOOL IMPROVEMENT (SIP)
YES
NO
INDICATOR
Have the trends in student performance data been utilized to formulate
the identified goals and objectives?
Are all instructional strategies research based?
Are appropriate methods established for evaluating the implementation
of the goals and objectives?
IMPLEMENTING THE ACTION PLAN FOR SCHOOL IMPROVEMENT
YES
NO
INDICATOR
Does the school annually determine if goals were achieved and make
appropriate modifications if necessary?
Does the school’s process sustain commitment to continuous
improvement?
SAMPLE TEAM SCHEDULE
7:30am – 8:15am
8:15am - 9:00am
9:00am – 1:00pm
1:00pm-2:30pm
2:30pm – 2:45pm
2:45pm – 3:00pm
Interview Teacher Group
Interview Administrator Group
Classroom Observations and Lunch
 Minimum # of Observations: 3 ELA; 3 Math; 3 Sci;
3 SS
Discuss significant finding and prepare summary documents
Discuss findings with administrative team
Present findings to School Improvement Team
OATH OF CONFIDENTIALITY STATEMENT
I _____________________________________________________, do hereby affirm that I will
maintain confidentiality in all matters concerning the External or Peer Review visit to
_______________________________________________ school.
___________________________________________
Signature of Team Member
__________________________
Date
A peer review team made an on-site visit to ______________________________ school on
_____________________. The team conducted classroom observations, stakeholder surveys, and
an in-depth review of the school’s continuous improvement processes. Members of the team
included the following:
Team Member
Position
Signature
The Monitoring Team had five primary functions as follows:

Assess the adequacy of the school’s improvement planning and implementation
Processes

Identify the strengths of the school deserving commendation

Develop recommendations intended to strengthen the school’s programs, activities,
And student performance results

Assess the school’s compliance with the SACSCASI standards

Develop a written report of the team’s findings
SACS/CASI INTERNAL MONITORING TEAM REPORT
Evaluation of Planning
Commendations



AREAS OF CONCERN:
RATIONALE:
RECOMMENDATIONS:
Evaluation of the Action Plan
Commendations



AREAS OF CONCERN:
RATIONALE:
RECOMMENDATIONS:
Evaluation of Implementation
Commendations



AREAS OF CONCERN:
Summary:
RATIONALE:
RECOMMENDATIONS:
Assessment of Standards
From the review of documentation, interviews with personnel, and observations during the visit,
the Peer/District Review Team certifies that this school meets the standards of accreditation except
for the following deficiencies (if no deficiencies, write NONE)
Standard Number
Nature and Degree of Deficiency