College Duty Rules, Regulations and Procedures 2000 Basic hours and round times:
1. Duty begins promptly at 7:00pm Monday – Friday nights. Saturdays and Sundays are all day
duties from 8:30am until 8:30am the following day. 2. RA’s will be in the College Office
EVERY night from 7:00pm – 11:00pm. (Yes, weekends too!) 3. The RA will not leave the
College Office until 11:00pm. 4. Three rounds must be conducted during the course of the night
at approximately 7:00pm, 9:30pm and midnight. More rounds may be done on busy nights at the
request of the RHD or QD.
Upon entering the College Office:
1. Unforward the College Office Phone (##91) 2. All RA’s must call the RHD to say that they
are on duty and are in the office. 3. Start new duty sheet for the night. 4. Put your name sign
in the door and start your first round (approximately 7:15pm)
Rounds:
1. Take the duty sheet out of the binder and place it on your clipboard. Make sure you have a pen
to write with and then start your round. 2. Place sign on door that you are on rounds and will
return in approximately 15 minutes. 3. You should vary your starting point for rounds (C2, A3,
B3 etc.) 4. Make sure to include all areas of the building in your tour including common areas,
kitchens, the laundry room and A0. 5. During one round each night, check the status of fire
extinguishers. 6. Make contact with students along the way – especially those who are sitting in
their rooms alone. 7. Document all things in the duty log.
While in the College Office:
1. Write work orders for things that you saw on your rounds and report all emergencies to your
RHD. 2. Check the duty RA task box to see if there is anything in it, if so, complete the task.
3. Straighten up the office. 4. Work on functional assignment – create programs, promote
events and etc. 5. Plan programs for your floor, building or diversity month.
Visitation rules:
1. There are to be no visitors in the college office for more than 5 minutes at any time. 2. No
study groups or programs will be held/sponsored while you are on duty. 3. All activities must
stop when a student comes in or calls – they are the first priority. 4. It is strongly suggested that
you do not host overnight visitors while on duty. If you choose to do so, NEVER: ? Let them
answer the phone in your room once you have forwarded it from the College Office. ? Answer
your door. ? Hinder you from responding to any students or situation. ? Accompany you on
rounds or with handling situations. ? Sit in the College Office with you for more than 5 minutes
the entire night. ? Tie up the phone by calling them or them calling you a thousand times. 5.
You must spend the night in your own room on duty nights. Residents need to be able to come
to your door if need be. 6. You need to be IN Irving College for the entire duty night . 7.
Phones may not be forwarded after 11:00pm to a friends room so you can hang out with them.
Emergency Situations:
1. When an incident happens, survey the situation and then: ? Call your RHD or Public Safety
@ x 333 (if it is an extreme emergency) ? Call the Public safety @ x 333 and have them page
the RHD on duty. ? Wait for the responding parties at a specified location. ? Proceed with
normal procedures as to ICF writing and etc. 2. Ensure safety of all parties, but DO NOT
endanger yourself. There will be no dead heroes in Irving. 3. Notify your RA by phone or voice
mail of the situation if they were not present.
Fire Alarm Procedures:
When an alarm goes off:
1. Put on your clothes, shoes and coats (if necessary). 2. Grab your master access keys, room
keys and access cards. 3. Go to the College Office and get assigned a position to monitor. 4. If
you are the first person to arrive - YOU call the shots, including writing up the fire alarm on an
ICF. 5. You MUST respond to all alarms if you are in the building. Failure to respond will
result in disciplinary action.
Lock outs:
1. LOCK OUTS ARE NOT EMERGENCIES!!!!!!! 2. Make sure to log down all lockouts in
the Duty Log.
Recreation Room:
1. The key for the Rec Room is kept in the College Office. If a student asks to use the room,
unlock it for them. DO NOT GIVE THEM THE KEY TO UNLOCK IT THEMSELVES! 2.
Pool equipment can be given out, but only if the student leaves their USB ID with us until the
equipment is returned. 3. No private parties may be held in the Rec Room.
Main Lounge:
1. The Irving Main lounge is used exclusively for programming, not to hang out in. 2. The
lounge will remain locked at all times unless a pre-approved event is scheduled. 3. There will
be a binder in the College Office so that the lounge can be reserved or so you can verify that the
event has been approved. 4. Unlock the lounge for the event and make sure to lock the door
after the event takes place.
Duty Switch Procedures:
1. All duty switches must be recorded on an official Irving College Duty Switch Form. 2. You
will be notified by the RHD if the switch is approved or not. 3. Any RA failing to uphold their
end of the duty switch will be held responsible for their actions. 4. Weekdays must be switched
with weekdays and weekend days with weekend days. Created by Nancy DeStefano Irving College RHD SUNY-Stony Brook