MIDLAND COUNTIES
ATHLETIC ASSOCIATION
26TH ANNUAL GENERAL MEETING
SUNDAY 22ND NOVEMBER 2015
IN THE
Olympic Suite
ALEXANDER STADIUM
WALSALL ROAD
PERRY BARR
BIRMINGHAM
B42 2LR
COMMENCING AT 11.30am
Notice of Meeting, Agenda and Minutes
LIFE MEMBERS
W Adcocks
R Beddows
Miss E. Bowie
K. Bull
Wg Cdr D.C.Davies OBE
Mrs J Febery
B. Heatley
E.Horwill
Mrs.A.Johnson
A.Lindop
Mrs K Michell
B. Owen
Mrs J. Tudor
Mrs J. Wall
John Andrews
T Bentley ISO
Mrs R Brownlie
Mrs R.Chrimes
K.Evans
W.Ferguson
G Heeley
Mrs.P.Horwill
D.Johnson
Miss.K.Martyn-Jones
P.Oram
Mrs B.Randle
R Vince
N.Wheatley
Mr E Barton
Miss N. Blaine MBE
Mrs M. Bullen
D.Cropper OBE
M. Farrell
R Float
G Hoddle
E.Hutchings
E.Johnson
C. Michell
Mrs L. Orbell
M Robinson
K.Walklate
Miss M.Wixey
PRESENT OFFICERS AND OTHER OFFICIALS:
President
Chairman
Hon. Secretary
:
:
:
Mrs M Bullen
G. Durbin
A Hulse
INDEPENDENT EXAMINERS OF ACCOUNTS: AGS (WOLVERHAMPTON)
TRUSTEES:
Wg Cdr D.C.Davies O.B.E; A.Lindop,
W. Ferguson, Mrs L.Orbell, R.Float
MANAGEMENT BOARD 2014/2015
President – Mrs M. Bullen
Chairman – G. Durbin
HonSecretary – A Hulse
Treasurer – S Barnes
Assistant Treasurer – R Float
Cross Country Representative – M. Whitehouse
Track & Field/Race Walking Representative – L. Orbell
Road Running Representative – Vacant
Co-opted Members: G. Heeley (Past President), Mrs J. Febery (Past President), Mrs
B. Randle (Past President)
Office Manager – L. Orbell
NOTICE is hereby given that the 26TH ANNUAL GENERAL MEETING of the MIDLAND
COUNTIES ATHLETIC ASSOCIATION will be held in the OLYMPIC SUITE,
ALEXANDER STADIUM, WALSALL ROAD, PERRY BARR, BIRMINGHAM B42 2LR on
SUNDAY 22ND NOVEMBER 2015 at 11.30 am for the purpose of transacting the following
business:
APOLOGIES
1.
To Receive the Minutes of the 25rd Annual General Meeting held on 14th December
2014.
2.
To receive and consider the Annual Report.
3.
To receive and adopt the Accounts and Financial Report for the year ended 31st
March 2015
4.
To elect the following proposed Honorary Officers of the Association
President:
President Elect:
Vice-President:
Chairman:
Hon. Secretary:
Hon. Treasurer:
Asst. Treasurer:
5.
Colin Fox
tbc
Geoff Durbin
Andrew Hulse
Stewart Barnes (nominated by Management Committee)
Richard Float (nominated by Management Committee)
To appoint the Independent Examiners of Accounts:
AGS (WOLVERHAMPTON)
6.
To note the current Trustees of the Association: Wg Cdr D.C.Davies O.B.E,
A.Lindop, W. Ferguson, Mrs L. Orbell, and R. Float and to appoint G Durbin,
A.Hulse, S. Barnes. (The additional Trustees are required for the purposes of
negotiation e.g. The Office Lease)
7.
To note the election of the Hon. Secretary and Hon. Treasurer of the Midland Race
Walking Association.
Chairman:
Keith Richards
Hon. Secretary:
Ann Perry
Financial Officer:
to be covered be Hon Secretary
Competitions Sec: Glyn Jones
President: (Hon)
George Smolinski
9.
To note the election of the Chairman, Hon. Secretary of the Midland Cross Country
Association.
Chairman:
Martin Whitehouse
Hon. Secretary:
Rita Brownlie
10.
To note the election of the Chairman, Hon. Secretary of the following Committees:
10.1
Track & Field Committee.
Chairman:
vacant (covered by Officers of the Association)
Hon. Secretary: Rachel Hulse (nominated by Track and Field Committee)
11.
12.
10.2
Road Running Committee.
Chairman:
vacant (covered by Officers of the Association)
Hon. Secretary: Rita Brownlie
10.3
Officials Selection Advisory Groups
Coordinator: Maureen Bullen (appointed by Management Committee)
To note the election of the Hon. Secretary of the following Committees
11.1
The Midland Track & Field League.
Hon. Secretary: Iris Morris
11.2
The Midland Women's Cross Country League.
Hon. Secretary: Rita Brownlie
To elect the representative to the AAA:
AAA Management Board: Geoff Durbin (currently a director)
13.
Life Membership:
G Durbin, Mike Paxman, Maureen Paxman, Thelma Barnett, Les Barnett, Linda
Turner, Don Evans.
MIDLAND COUNTIES ATHLETIC ASSOCIATION
Minutes of 25th Annual General Meeting Sunday 14 December 2014 held
in the
Olympic Suite Alexander Stadium Walsall Road Perry Barr Birmingham
12.00 noon
Present:
Maureen Bullen (President), Geoff Durbin (Chairman), Andrew Hulse (Hon.
Secretary), Stewart Barnes (Hon Joint Treasurer), Richard Float (Hon Joint
Treasurer), Lyn Orbell, Richard Beddows, Ian Clarke (Worcs & Stourbridge
RC), Norma Blaine MBE, Rita Brownlie (Bromsgrove & Redditch AC), Adie
Pottinger (Shropshire), Rosemary Chrimes, Ross Vince, Kate Michell, Cedric
Michell, Dan Davies OBE (Past President), Brian Owen.
Apologies:
Mike Farrell, Alan Lindop, Graham Heeley, John Andrews, Chris Belcher, Beryl
Randle, Bill Adcocks, Dave McNamee, Iris Morris, Eric Horwill, Pam Horwill,
Mick Robinson, Ann Johnson, Ernie Johnson.
The President asked that the attendees stand in memory of those that we had
lost over the previous twelve months:
Dave Sunderland National Coach/ESAA Team Manager
Jim Wise
Jumps coach, dad of Joanne Wise
John Walker
Previously MCAA RR Chairman, founder of the
Birmingham People’s Marathon before the London
Marathon existed, founder of Centurion RC
Trevor Marsay
Coach to Kelly Sotherton, Midland T & F Secretary,
Team Manager at Birchfield Harriers
A minute’s silence was observed in their memory
1.0:
2.0:
The Chairman then read out the Notice of the meeting.
Receipt and approval the Minutes of the 24rd A.G.M. 15th December 2014
The President asked if everyone was happy with the accuracy of the previous
minutes. One change was made in that in 4.0: President Mrs M Bullen.
The attendees were and the minutes were accepted as a true record. Proposed by
Stewart Barnes and seconded by Geoff Durbin.
Receipt and consideration of the Annual Report
Geoff Durbin in addition to his report he wished to emphasise the part played by all
volunteers and their hard work in keeping the Association going and in particular
Trevor Marsay and how much he did for the association during the last 5½ year
while he battled with cancer. The Committee are pleased to put forwards an Award
to be known as the Trevor Marsay Shield to be awarded to the winning boy and girl
in the U13 Quadrathlon in the both the indoor and outdoor season.
The Chairman reported that he and other Officers of the Association have been
involved in meetings with the North and Southern Areas and with England Athletics
which has resulted in positive and gradual changes becoming evident in addition to
the continuation of the financial grant from EA.
The Fixtures Calendar continues to be a very difficult with a number of issues being
highlighted and clashes still occurring.
The Association continues to work with the AAA’s whose funds are being used to
support the Sport and maintain the interest of younger participants.
Andrew Hulse then gave details behind the the renewal of the IT systems in the
Office, due to the age and cessation of support from Microsoft for the Operating
Systems used. The new systems should ensure the continued workings of the
Office and the staff.
The Chairman also wished to thank the Officers, the Office staff and to all the
contributors to the Annual Report
President Maureen Bullen thanked the contributors to the report for their hard work
over the year.
3.0
Receipt and adoption of the Accounts and Financial Report
Stewart Barnes reminded people that he was not a financial person so he may not
be able to answer some of the questions that may be asked.
Stewart stated that lease for the Office was due to expire in May of 2015 and that
we were actively pursuing the renewal of the lease. However it may man an
increase in the rent or even that a new location would be needed.
The income was down due to the loss of two meetings at the NIA due to the
refurbishments, even though the one day meeting that was held was very
successful.
The costs of all aspects of the running of the office have been examined and
contracts changed or terminated to ensure the greatest possible savings were
being made without compromising he work done.
Motion to accept the Accounts and Financial Report was proposed by Richard
Beddows and seconded by Rita Brownlie. This was passed unanimously.
Stewart thanked the office staff and in particular Mrs Val Day for all the work they
had done to support him.
The President thanked Stewart Barnes and Richard Float for the work they had
done during the year.
4.0:
To consider and adopt, (Subject to legal scrutiny), the new Articles of Association
derived from the Travelling Draft Document, previously accepted by the AGM
(proposed by Management Committee)
The President explained that the changes in the main were
1. Due to changes in the Governance of the Sport
2. Change of the Financial year to bring us in to line with our Financial backer
(England Athletics)
3. Officers – no longer to be voted in each year, but to have a 3 year term, with
a staggered election date, Geoff Durbin (Chairman) to be elected this year
for 3 years, next year for Stewart Barnes (Hon Treasurer) and then finally
Andrew Hulse (Hon Secretary) the year after. This would ensure a
continuation of experience within the Officers.
4. Changes to structure of some Committees (as outlined in the proposed
document)
5.0:
Election of the Honorary Officers of the Association
Geoff Durbin the Chairman asked the meeting to vote on the following positions
with the assumption that the changes outlined above were in place
President:
President Elect:
Mrs Maureen Bullen (to continue as at present)
Mr Colin Fox (nominated by Management Committee) –
unanimously agreed by the meeting.
Vice-President:
Chairman:
Hon. Secretary:
HonTreasurer:
Asst. Treasurer:
Geoff Durbin (nominated by Management Committee) –
unanimously agreed by the meeting.
Andrew Hulse (to continue as at present)
Stewart Barnes (to continue as at present)
Richard Float (to continue as at present)
There were no proposals for Vice President.
6.0: Appointment of the Independent Examiners of the Accounts
AGS (Wolverhampton) Ltd were unanimously re-appointed.
Proposed by Stewart Barnes, seconded by Richard Float – unanimously
agreed by the meeting.
7.0:
Trustees of the Association
Wg CDR Dan C Davies OBE, Alan Lindop, Bill Ferguson, Mrs Lyn Orbell and
Richard Float were duly noted as the Trustees.
8.0
Election of the Chairman, Hon. Secretary and Hon. Treasurer of the Midland
Race Walking Association.
Chairman:
Keith Richards
Hon. Secretary:
Ann Perry
Financial Officer:
David Ashman
Competitions Sec:
Glyn Jones
9.0:
Election of the Chairman, Hon Secretary of the Midland Cross Country
Association.
Chairman:
TBA
Hon. Secretary:
Rita Brownlie
10.0:
Election of the Chairman, Hon. Secretary of the following Committees:
10.1
10.2
Track & Field Committee.
Chairman:
Lyn Orbell
Hon. Secretary:
Christopher belcher
Road Running Committee.
Chairman:
TBA
10.3
Hon. Secretary:
Rita Brownlie
Officials Selection Advisory Groups
Coordinator: Maureen Bullen
11.0: Election of the Hon. Secretaries of the following Committees.
11.1 Midland Track & Field League
Hon Secretary:
Iris Morris
11.2 Midland Women’s Cross Country League
Honorary Secretary: Rita Brownlie
The Meeting confirmed the appointments listed in Minutes 7.0 to 10.0. The Chairman
said that all the committees had been asked for their nominations and that they were all
happy with the current incumbents.
12 To elect the representative to the AAA:
AAA Management Board: Geoff Durbin (Currently a Director)
Nominated by Management Board and unanimously voted for by the meeting.
13 Life Membership
The President was pleased to announce the award of Life Membership of the
Association to:
Richard Beddows, Terry Bentley ISO, George Hoddle, Cedric Michell, Kate
Michell, Brian Owen, Michael Robinson (Past President) and Ross Vince
President Mrs. Maureen Bullen thanked those attending