Kansas City, Kansas Housing Authority
POSTED:
DEADLINE:
PAY RATE:
CONTACT:
SUPERVISOR:
December 7, 2012
December 31, 2012
$26.84—$41.60 hrly ($55,827—$85,280 annually)
Jackie Randle (913) 279-3431 or jrandle@kckha.org
Gregg Gibson
Title: Assistant Director of Finance
FLSA Status: Non-Exempt
BRIEF DESCRIPTION:
The purpose of this position is to provide assistance to the Director of Finance and also provide
support and assistance to other finance staff in accounts receivable, accounts payable, payroll,
and general ledger activities. This is accomplished by reviewing updates to the General Ledger,
reviewing financial statements, including the Capital Fund Program, and reviewing General
Ledger accounts to ensure accuracy. Other duties include transferring funds and preparation of
agency budget estimates.
ESSENTIAL FUNCTIONS:
Note: This information is intended to be descriptive of the key responsibilities of the position. The list of essential
functions below does not identify all duties performed by any single incumbent in this position. Additionally, please
be aware of the legend below when referring to the physical demands of each essential function.
(S) Sedentary
(L)
Exerting up to 10 lbs.
occasionally or negligible
weights frequently; sitting
most of the time.
Exerting up to 20 lbs.
occasionally; 10 lbs.
frequently; or negligible
amounts constantly; OR
requires walking or standing
to a significant degree.
#
Light
(M) Medium
(H) Heavy
Exerting 20-50 lbs.
occasionally; 10-25 lbs.
frequently; or up to 10 lbs.
constantly.
Exerting 50-100 lbs.
occasionally; 10-25 lbs.
frequently; or up to 10-20
lbs. constantly.
(V) Very Heavy
Exerting over 100 lbs.
occasionally; 50-100 lbs.
frequently; or up to 20-50
lbs. constantly.
Code
Essential Functions
1
S
2
S
3
S
4
S
Supervises tenant accounting functions by reviewing accounts when
necessary; preparing repayment agreements; reviewing late notices,
summons lists, and court lists; and assisting with the determination of
continued tenant occupancy. Supervise finance staff with inquiries
regarding payroll, FMLA, COBRA, etc.
Supervises general ledger function by reviewing and approving journal
entries; reviewing reports for accuracy; and preparing reports for HUD
systems including Section 8 program reports and year-end financial
reports. Prepare and monitor agency budget estimates, including
operating subsidy calculations. Maintain eLOCCS fund drawdown
system activity; assist/manage finance staff in maintenance of Capital
Fund accounting functions.
Provide assistance to Director of Finance; and act as department head in
absence of Director of Finance. Approve payments to vendors and
check accounts to ensure accuracy of coding. Transfer funds between
bank accounts as necessary.
Work with insurance companies on loss reporting and management.
Work with telecommunications and computer vendor in maintaining
management information system and ancillary systems. Delegating
tasks and responding to inquiries.
Assistant Director of Finance (Revised 9/2012)
% of Time
40%
30%
15%
10%
1
Kansas City, Kansas Housing Authority
JOB REQUIREMENTS:
-Description of Minimum Job RequirementsFormal Education
Work requires broad knowledge in a general professional or technical
field. Knowledge is normally acquired through four years of college
resulting in a Bachelor's degree or equivalent.
Experience
Over one year up to and including three years.
Supervision
Work requires supervising and monitoring performance for a regular
group of employees or department including providing input on
hiring/disciplinary actions and work objectives/ effectiveness,
performance evaluations, and realigning work as needed. A first line
supervisor typically performs these functions.
Human
Decisions regarding implementation of policies may be made. Contact
Collaboration Skills may involve support of controversial positions or the negotiation of
sensitive issues or important presentations. Contacts may involve
stressful, negative interactions with the public requiring high levels of
tact and the ability to respond to aggressive interpersonal interactions.
Freedom to Act
Receives Limited Direction: The employee normally performs the duty
assignment according to his or her own judgment, requesting supervisory
assistance only when necessary. Special projects are managed with little
oversight and assignments may be reviewed upon completion.
Performance reviewed periodically.
Technical Skills
Advanced: Work requires advanced skills and knowledge in approaches
and systems, which affect the design and implementation of major
programs and/or processes organization-wide. Independent judgment and
decision-making abilities are necessary to apply technical skills
effectively.
Fiscal
Position has organization-wide fiscal responsibility. Assures that
Responsibility
appropriate linkages exist between organization-wide budget, funding
limitations and services levels, to meet specific departmental and
organizational goals. Monitors progress toward fiscal objectives and
adjusts plans as necessary to reach them. Prepares financial statements
and budget reports.
Reading
Intermediate - Ability to read papers, periodicals, journals, manuals,
dictionaries, thesauruses, and encyclopedias. Ordinarily, such education
is obtained in high school up to college. However, it may be obtained
from experience and self-study.
Math
Writing
Certification &
Other Requirements
Intermediate - Ability to deal with system of real numbers; practical application
of fractions, percentages, ratios/proportions and measurement. Ordinarily, such
education is obtained in high school up to college. However, it may be obtained
from experience and self-study.
Intermediate - Ability to write reports, prepare business letters, expositions, and
summaries with proper format, punctuation, spelling, and grammar, using all
parts of speech. Ordinarily, such education is obtained in high school up to
college. However, it may be obtained from experience and self-study.
Valid Driver's License
Assistant Director of Finance (Revised 9/2012)
2
Kansas City, Kansas Housing Authority
OVERALL PHYSICAL STRENGTH DEMANDS:
Sedentary
-Physical strength for this position is indicated below with “X”Medium
Heavy
Very Heavy
X Light
Exerting up to 10 lbs.
occasionally or negligible
weights frequently;
sitting most of the time.
Exerting up to 20 lbs.
occasionally, 10 lbs.
frequently, or negligible
amounts constantly OR
requires walking or standing
to a significant degree.
Exerting 20-50 lbs.
occasionally, 10-25 lbs.
frequently, or up to 10
lbs. constantly.
Exerting 50-100 lbs.
occasionally, 10-25 lbs.
frequently, or up to 10-20
lbs. constantly.
Exerting over 100 lbs.
occasionally, 50-100 lbs.
frequently, or up to 20-50
lbs. constantly.
PHYSICAL DEMANDS:
C
Constantly
F
Frequently
O
Occasionally
R
Rarely
N
Never
2/3 or more of the time.
From 1/3 to 2/3 of the time.
Up to 1/3 of the time.
Less than 1 hour per week.
Never occurs.
Note: This is intended as a description of the way the job is currently performed. It does not address the potential
for accommodation.
-Physical Demand-
-Frequency-
Standing
Sitting
Walking
F
C
F
Lifting
Carrying
Pushing/Pulling
Reaching
Handling
Fine Dexterity
R
R
O
R
C
C
Kneeling
R
Crouching
O
Crawling
Bending
N
O
Twisting
Climbing
Balancing
Vision
Hearing
Talking
Foot Controls
Other
(specified if applicable)
O
R
N
C
F
F
N
-Brief Descriptioncommunicating with co-workers
desk work
around work site, to other departments/offices/office
equipment
files
supplies
file drawers
for supplies, for files
paperwork, monies
calculator, calibrating equipment, computer keyboard,
telephone pad
filing in lower drawers, retrieving items from lower
shelves/ground
filing in lower drawers, retrieving items from lower
shelves/ground
filing in lower drawers, retrieving items from lower
shelves/ground
from computer to telephone
stairs
computer screen, reading
communicating with co-workers and public and on telephone
communicating with co-workers and public and on telephone
Assistant Director of Finance (Revised 9/2012)
3
Kansas City, Kansas Housing Authority
MACHINES, TOOLS, EQUIPMENT, SOFTWARE, AND HARDWARE:
Computer, fax machine, copier, printer, scanner, telephone, Microsoft Office Suite, other related
software
ENVIRONMENTAL FACTORS:
C
F
O
R
N
D
W
M
S
N
Continuously
Frequently
Occasionally
Rarely
Never
Daily
Several
Times Per
Week
Several
Times Per
Month
Seasonally
Never
-Health and Safety FactorsMechanical Hazards
Chemical Hazards
Electrical Hazards
Fire Hazards
Explosives
Communicable Diseases
Physical Danger or Abuse
Other (see 1 below)
(1) N/A
-Environmental FactorsN
N
N
N
N
N
N
N
Respiratory Hazards
Extreme Temperatures
Noise and Vibration
Wetness/Humidity
Physical Hazards
N
N
N
N
N
PROTECTIVE EQUIPMENT REQUIRED:
None
NON-PHYSICAL DEMANDS:
F
Frequently
O
Occasionally
R
Rarely
N
Never
From 1/3 to 2/3 of the time
Up to 1/3 of the time
Less than 1 hour per week
Never occurs
-Description of Non-Physical DemandsTime Pressure
Emergency Situation
Frequent Change of Tasks
Irregular Work Schedule/Overtime
Performing Multiple Tasks Simultaneously
Working Closely with Others as Part of a Team
Tedious or Exacting Work
Noisy/Distracting Environment
Other (see 2 below)
(2) N/A
-FrequencyO
R
R
R
O
O
F
O
N
PRIMARY WORK LOCATION:
Office Environment
Warehouse
Shop
Recreation/Neighborhood Center
(3)N/A
X
Assistant Director of Finance (Revised 9/2012)
Vehicle
Outdoors
Other (see 3 below)
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Kansas City, Kansas Housing Authority
SIGNATURE – REVIEW AND COMMENTS:
I have reviewed this description and understand the requirements and responsibilities of the
position.
Signature of Employee
________________________
Date
________________________
Job Title of Supervisor
________________________
Signature of Supervisor
________________________
Date
________________________
Job Title of Department Head
________________________
Signature of Department Head
________________________
Date
_____________________________
Comments: ____________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
The above statements are intended to describe the general nature and level of work being
performed by individuals assigned to this position. They are not intended to be an exhaustive list
of all responsibilities, duties, and skills required. This description is subject to modification as
the needs and requirements of the position change.
Assistant Director of Finance (Revised 9/2012)
5