Campus Community Function User Group Meeting Minutes March 22, 2012 Members Present Charlene Stenson(VCSU), Sandy Prudhomme (NDSU), Allison Peyton (UND), Sandy Fried (BSC), Rhonda Kitch (NDSU), LaDona Malachowski(MiSU), Mary Bergstrom, Sherri Gilbertson, Sue Klava and Thomas McNaughton, Call to Order Rhonda called the CC Fug meeting to order at 9 a.m. on March 22, 2012. Open issues 1. Name change practices - Rhonda Kitch BSC and Minot State reported that they required Legal documentation and updated SS Card. BSC also requires students to complete the NDUS Name change form even if PERS name change info was supplied to HR. 2. Phone field data in PS inconsistent - Rohit Kulkami a. Some phone numbers have dashes, slash “/” or a period between numbers. b. How should it be? How to make all consistent? Mary B. reported that it is a text field and students can entered anything they want in the field. The topic will be tabled until next month. 3. Student Self-Service – Mask National ID – Mary The Initial request asked for the last 4 digits of the National ID to be masked in Student Self-Service. The SR User group requested the whole number masked. CC User group decided to move forward with masking the whole SSN number on student self-service, knowing that if it does not work, it can be pulled back to just masking the last 4 digits. New issues 1. Change to the “Notification” process via class roster – Rohit Kulkami Currently the notification process sends an email to students Preferred email address. The request is to send to Campus email then Preferred. This change will be a modification to the system, but not a large mod. Because this is a new request, it must go out to each module. Feedback should be reported to the CC group as collected. Campus Community Status Report –Mary The status report contains requests mostly for SLDS, Residency and Collaborative. Individual requests will be pushed to the bottom. ACT data files were purchased to updated external org files in CampusConnection. Foreign school data provided was very inconsistent and messy. They will have to figure out a different way to proceed with foreign schools. Data Cleanup for SLDS – The last school attended data did not populated in CampusConnection from Hobsons. SITS is waiting for a decision from NDUS on how to proceed. Other Items: Collaborative Contacts group will be meeting on April 12, 2012. SITS is working on a MOD to the collaborative page to allow for additional functionality, including the Career field. New Director of Campus Solutions is Diane Peterson. Minutes submitted by: Sandy Fried, BSC Next Meeting: April 26, 2012 9:00am – 10:30am