VACANCY NO.:
Job ID 2680
CLOSING DATE:
16 October 2014 (5.00 p.m. New York time)
POST TITLE:
Human Resources Associate
CATEGORY:
ICS-6
POST NUMBER:
38826
DUTY STATION:
New York
DURATION:
Temporary Appointment for 6 months*
ORGANIZATIONAL UNIT:
HR Services Branch, Division for Human Resources
ORGANIZATIONAL SETTING:
UNFPA delivers a world where every pregnancy is wanted, every birth is safe, and every
young person's potential is fulfilled. UNFPA’s goal is to achieve universal access to sexual
and reproductive health, realize reproductive rights, and reduce maternal mortality to
accelerate progress on the ICPD agenda, to improve the lives of adolescents and youth,
and women, enabled by population dynamics, human rights, and gender equality.
The post of Human Resources Services Associate (HRSA) is located in the Human
Resources (HR) Services Branch of the Division for Human Resources in New York and
reports to the Human Resources Specialist, Quality & Assurance.
JOB PURPOSE
Under the overall guidance of the Chief of HR Services and the direct supervision of HR
Specialist, Quality & Assurance, the Human Resources Services Associate applies his/her
expert knowledge of procedures, processes and delivery mechanisms to provide highlevel operational support in the areas of recruitment, staff administration, performance
management and talent management at the global level to HQ, Regional Offices (RO), SubRegional Offices (SRO) and, as designated, to Country Offices.
MAJOR ACTIVITIES / EXPECTED RESULTS:
Provide HR services in recruitment activities:
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Implement the recruitment process; provide input to job classification process,
prepare vacancy announcement (review job descriptions and competency
requirements), organize and coordinate the interview and selection process,
prepare summaries and documentation for decision makers and appointment
bodies;
Prepare long list of candidates in the e-Recruit system in accordance with
established procedures and quality standards; test e-Recruit upgrades as
required;
Provide HR services in staff administration for international professional staff globally
and general service staff at HQ:
Monitor contractual status of staff: advise on appointments, extensions and
separations; on inter-agency agreement, HR Services on staffing issues to be
followed up with the respective
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HR Strategic Partner;
Create/update RPAs through UNDP HR Workbench, verify chart fields (COAs),
and update COA information, set up vendor. Timely follow up with Finance staff
and/or HR Information Associate on COA;
Provide administrative support, as required, to JPO (Junior Professional Officers)
programme
Work with HR Analytics to generate required HR reports (e.g. staff approaching
retirement, staffing with contract expiry date, pay-slips etc.);
Assist in producing documentary evidence required by auditors during audit
sessions
Prepare correspondence on inter-agency movements, as requested;
Liaise with UNFPA Travel Unit on UNLPs issuance/extension;
In the absence of the HR Recruitment Associate, provide back-up support in GS
recruitment at HQ and contract administration for consultants;
Provide HR Services in administration of Performance Management System (PAD)
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Guide and support managers and staff on the basic procedures and use of the
performance management system (PAD);
Respond to PAD inquiries and requests for assistance through the Integrated
Service Desk, escalating queries to the Performance and Career Specialist as
required;
Participate in testing of changes to PAD system (features, competency updates,
etc.)
Provide Services in support of the Talent Branch:
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Provide appropriate basic information needed for completion of application
forms for learning programmes
Under the guidance of the Learning and Development Specialist and the Learning
Associate respond to general queries related to learning and development
services and related policy guidelines, escalating queries as required to the
Specialist
Ensure administration and implementation of HR strategies and polices:
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Ensure compliance of records and reports with UN rules, regulations, UNFPA
policies, procedures and strategies, effective implementation of the internal
control framework;
In consultation with the direct supervisor and the Chief of HR Services;
participate in HR business processes mapping and development of the content of
internal Standard Operating Procedures (SOPs) in HR management;
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In consultation with direct supervisor, provide professional and timely
information to clients on strategies, policies, rules and regulations;
Support knowledge building and knowledge sharing:
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Participate in training for DHR staff;
Foster collaboration and facilitate capacity building and knowledge sharing in
DHR, through participation in DHR communities of practice;
Provide Blue Jeans/Webex/conference support e.g. webinars, VC set up and
execution;
Perform any other duties as may be directed by Specialist, HR Services or Chief, HR
Services
JOB REQUIREMENTS
Education: Secondary Education with specialized certification in Human Resources.
Knowledge and Experience: 6 years of progressively responsible HR and/or
administrative experience is required.
Experience in the usage of computers and office software packages (MS Word, Excel,
etc.) and experience in handling of web based management systems
REQUIRED COMPETENCIES
i) Values: Exemplifying integrity, Demonstrating commitment to UNFPA and the
UN system, Embracing cultural diversity, Embracing change
ii) Core Competencies: Achieving results, Being accountable, Developing and
applying professional expertise/business acumen, Thinking analytically and
strategically, Working in teams/managing ourselves and our relationships,
Communicating for impact
iii) Required Skill set: Aligning human resources management with the
organization’s strategic direction, Attracting and developing the global workforce,
Addressing the rights and needs of staff members, Managing data, Managing
information and work flow, planning, organizing and multitasking
Languages: Fluency in English. Knowledge of another UN working language is an asset.
UNFPA provides a work environment that reflects the values of gender quality,
teamwork, respect for diversity, integrity and a healthy balance of work and life. We are
committed to maintaining our balanced gender distribution and therefore encourage
women to apply.
We offer an attractive remuneration package commensurate with the level of the
position. The package includes a competitive net salary plus health insurance and other
benefits.
How to Apply:
UNFPA has established an electronic application management system. This allows
applicants to create a candidate profile, which can be updated regularly and submitted
for more than one vacancy.
Download the Step by Step Guide to Applying in the E-Recruit System of UNFPA at
http://www.unfpa.org/employment
Please print out the Guide for your reference during the registration and application
process.
SPECIAL NOTE:
Please note that applicants applying for UNFPA General Service posts located in
New York must have a valid G-4 visa or U.S. Permanent Residency or U.S.
Citizenship. Applicants must pass the UN ASAT in order to be eligible to be
appointed against the post. We will only be able to respond to those applicants in
whom UNFPA has a further interest.
Notice: There is no application, processing or other fee at any stage of the
application process. UNFPA does not solicit or screen for information in respect of
HIV or AIDS and does not discriminate on the basis of HIV/AIDS status.