Executive
Emergency Response Plan
2015 - 2016
A current hardcopy of this plan should be kept on file and be accessible in the event of a disaster
or emergency.
Executive Emergency Response Plan key contact
Key Contact:
Kevin Mara
Phone Details:
[Phone]
Email Details:
[email]
Document Status:
Draft
Details
Entity
Executive Response Team
Physical Address
Level 4, 30 Mary St, Brisbane
DET Region
Headquarters
Approvals
Name
Title
Signature
[Name]
ADG ISB
[Name]
DDG
Review
Next review date
1 July 2016
Date
Emergency Response Plan
Contents
1. Purpose ...............................................................................................................4
2. Scope ...................................................................................................................4
3. Response Strategies .........................................................................................4
4. Mission .................................................................................................................5
5. Execution .............................................................................................................5
6. Administration and Logistics ............................................................................6
7. Command and Communications .....................................................................8
8. The Executive Response Team ....................................................................10
9. The role of the ESMU ......................................................................................11
10. ECC Layout Map ..............................................................................................12
11. Regional and DDMG Contacts ......................................................................13
12. External Emergency numbers .......................................................................15
13. Staff trained in First Aid...................................................................................16
14. Building information summary .......................................................................17
Emergency Response Plan
1. Purpose
The purpose of this Executive Emergency Response Plan is to provide details of how
the strategic level of the Department of Education and Training prepares and responds
to a disaster or emergency situations.
2. Scope
This Emergency Response Plan (ERP) applies to the executive level of the Department
and their approach to support the Regions and Schools during a disaster or emergency.
3. Response Strategies
When a School facility is impacted, or is about to be impacted, by a disaster or
emergency this plan will be enacted at the direction of the Director General or the
Assistant Director General ISB who will assume the role of the Executive Response
Controller. This decision to activate the Executive ERP can be in either a Lean Forward
or Stand Up status should occur after consideration of:

The severity of the event, including the number of the Department’s sites likely to
be impacted;

The potential impact on school or regional operations;

The potential impact on the safety of students or staff;

The potential impact on DET facilities or assets; and

Other relevant advice.
Each disaster or emergency may have extenuating circumstances which require the
application of an additional appreciation to provide a solution to new risk or circumstance.
Disaster and emergency responses may occur across the state without the standing up
of the executive level response and the decision to stand up the executive level will be
discretionary.
DET has adopted an ‘all hazards approach’ to the planning of response strategies to
disasters or emergencies and subsequently there are generally three response
strategies that can be implemented prior to or during a disaster or emergency at the
Regional and School level.
The general response strategies, which can be implemented singularly or jointly, are:
Emergency Response Plan
1. Evacuation of the facility;
2. Lockdown of the facility;
3. Temporary Closure of the Facility.
It is also noted that disasters or emergencies may also be categorised as;

‘rising tide’ or ‘slow burn’ events which enables decision makers to act prior to the
impact of the event; or

sudden or spontaneous events for which there are no warnings or indications that
allow pre-emptive actions and the vent has to be responded to during or post
impact.
Disasters or emergencies may occur under such circumstances that the School
Response Controller can make pre-emptive decisions to take action and best prepare
the students, staff or school for the event. This is the preferred scenario for the
Department.
4. Mission
To lead the Departments response to disasters and emergencies.
To support the Regional and School responses to disasters and emergencies.
To support the State Disaster Management Arrangements.
5. Execution
Upon identifying an emerging risk or sudden impact on the Departments human
resources, students, infrastructure or services from a disaster or emergency the DG or
ADG ISB may decide to activate the Executive Level response arrangements. This will
cause:
1. The ADG ISB to assume the role of Executive Response Controller (ERC)
2. Stand up the Executive Response Team (ERT);
3. Open the Executive Coordination Centre (ECC);
4. Identify the risk and known or expected impact on the Schools and Regions;
5. Monitor the courses of action at the regional and School levels;
6. Engage a Deployable Response Teams to deploy to the Regions;
Emergency Response Plan
7. Conduct a Strategic Assessment of the specific risk or the impact of a sudden
event against the current Regional and Schools Emergency Response Plans
(ERP);
8. Prepare and implement any additional strategy;
9. Commence the Communication Strategy;
10. Deploy SDCC representative to SDCC if stood up;
11. Gather information and intelligence on the event and/or impact;
12. Prepare Brief for the DG
13. Support the Regional Response Controllers.
14. Maintain situational awareness;
15. Liaise with stakeholders to coordinate support activities;
16. Monitor the status of the departments resources;
17. Monitor the Business Continuity Plan activities as required
6. Administration and Logistics
The Executive Coordination Centre is to be located on Level 4, 30 Mary Street, Brisbane
and this is where the ERC and ERT will operate from if practicable. This facility has the
requisite support for occupation, communications capability and other resources for the
response structure. The alternate location to be used is at …
Hard copies of the Executive and Regional Emergency Response Plan and supporting
Appendices should be stored in the ECC and be held by the ERC.
The ERT will be notified of the activation through an SMS, email or phone call. The
message will advise the team member to contact the Executive Response Controller.
All DET ERT members on their activation will report to the nominated ECC as advised to
be briefed on the current situation and any other required information to prepare the
teams in the coming days of operation.
The expected rostering periods are
As required Executive Response Controller
Emergency Response Plan
0500 – 1330 Day Shift (or as required)
1230 – 2100 Evening Shift (or as required)
As required SDCC Liaison Officer for ERC
The critical timings which surround disaster and emergency events do not always allow
for this structured rostering and it may be that rostering of staff about the final
preparation and immediate response periods will be determined by the nature of the
event and rostering will be adjusted accordingly.
It may practicable on general work days to assemble all the ERT staff who may be
required in the near future to have them assemble for the brief and be provided with their
expected rosters in the coming period.
The ECC will benefit from a daily schedule or operational rhythm to coordinate with the
State Disaster Management entities and enable the Regions and Schools to provide
timely information to meet necessary timelines. ECC shift times will be dependant of the
size and scale of the event and DETs reporting commitments as requested by the SDCC.
An example schedule is as follows,
SDCC
Timings
0600 –
0800
State
wide
update
1400
1600
SDCC
SITREP
2000 2100
State
wide
Update
Timings
0500
0630
0800
0900
1230
1300
1330
1345
– 1400
15:00
1530
1800
2000
2100
EXECUTIVE COORDINATION CENTRE
Day Shift Commencement, collect additional tasks left by ECC Team
Leader on the Team Leader desk, collect evening shifts Hard copy Intel
follow up report from ERC or ECC Manager desk to action. Monitor
School closure system/ DET Websites.
Check of School Closure Website, stakeholder follow up
DET OCA SITREP Finalised, Intel collection
SITREP to stakeholders.
Evening Shift Start - ECC Team Briefing
Data entry, all Stakeholders follow up
Day shift finish - ECC Team Briefing
Data entry, all Stakeholders follow up
DET OCA SITREP finalised, Intel collection
SITREP to stakeholders, Intel collection
Data entry, Intelligence report completed
ECC Team Briefing
Data entry, any key Intel that requires follow up on Day shift to be
identified, summarised and a hard copy to be left at ECC Managers
desk.
Evening Shift Finish
Emergency Response Plan
Duration of work
Personnel involved in the response should operate in accordance with the following
guideline.

Continuous hours of duty (without a break) should be a maximum of 5 hours.

Meal breaks should be a minimum of 30 minutes.

Work shifts should not exceed 10 hours, excluding meal breaks.

Generally the maximum number of hours worked in a 24 hour period should
not exceed 12 hours, excluding meal breaks.

The minimum break between shifts should be 10 hours.
In circumstances where guideline limits are exceeded, a risk assessment should be
undertaken to identify and manage risk. This should be undertaken in consultation with
the WH&S Unit.
7. Command and Communications
The ADG ISB will assume the role of Executive Response Controller and will chair the
Executive Response Team (ERT).
The ERC is responsible to the Director General who sits on the Queensland Disaster
Management Committee (QDMC), with the Deputy Director-General, Corporate Services
as the nominated proxy.
A senior officer represents the DET at the SDCG and may have support staff assisting.
This may be the ERC or it may be another delegated member. Staff from DET Media
will support the whole of government public information effort within the SDCC.
The basic structure of the ERT and their broad responsibilities is represented below and
this structure may be adjusted according to the nature and complexity of the event.
Emergency Response Plan
Executive
Response Controller
Advisory Group
Operations
Logistics
Role
Executive Response Controller
Infrastructure
(Operations)
Public Information
Finance
HR & Wellbeing
Responsibilities
Overall lead and coordinator of the disaster or emergency
response and recovery.
Responsible for providing support to ERC and RRC including
collecting and processing information about the incident and
response operations (situational awareness). Also
responsible for managing and tasking additional resources to
support operations and maintaining liaison with external
agencies and SDCC.
Responsible for overall management of the ECC and
preparation of a Strategic Assessment if required and any
Response Plans.
Educational Services
(Logistics/Resources)
CEP
(Public Information Officer)
Finance
(Finance)
HR and Wellbeing
(Support)
Advisory Group
Responsible for securing materials, resources, services and
additional staff to sustain operations and restore educational
services (Business Continuity).
Information and communications management internally and
externally– see the Disaster and Emergency Communications
Strategy.
Supports the other functional areas through the financing of
operations as well providing administrative support and
management of the Coordination Centre. Responsible for
tracking of response costs for corporate accounting.
Conduct activities to support staff resilience. Monitoring the
management of risk and the welfare of all staff through the
advice on entitlements, welfare and wellbeing support.
Senior or Specialist staff or stakeholders who provide advice
and guidance to the Response Controller.
Emergency Response Plan
8. The Executive Response Team
The nominated members of the Departments ERT are as follows:
Role
Assigned staff including shadow
Primary
Response Controller
Back-up
Primary
Operations Officer
Back-up
Primary
Logistics Officer
Back-up
Public Information
Officer
Finance and
Administration
Officer
Safety and Wellbeing
Officer
Advisory Group
Primary
Back-up
Primary
Back-up
Primary
Back-up
Contact details (Phone & email)
Emergency Response Plan
9. The role of the ESMU
Prior to the activation of the ERT and ECC, or when they are not activated, then the
ESMU will be responsible for:

Gathering Intelligence prior to and throughout an event;

Leading the prevention and preparation to natural hazard events;

Supporting response and recovery operations of a lesser nature event;

Providing adequately trained personnel and equipment for the response to
disaster events where required;

Supporting Regional Directors;

Storing and maintaining emergency response equipment;

Liaison with SDCC and the SDCG (NB when ERT and ECC not stood up)

Reporting during and after an event not requiring activation of the ERT

Liaison with non-state schools, universities and OECEC.
When the ERT and ECC are activated the ESMU will transition into ERT ‘Operations’
roles.
Emergency Response Plan
10. ECC Layout Map
<Insert Area map here.>
Distance to Primary off-stie assembly point:
A prox. time to reach Primary off-site assembly point:
Distance to Secondary off-site assembly point:
Approx. time to reach Secondary off-site assembly point:
Legend
Primary off-site assembly point
Route to Primary off-site assembly point
Secondary off-site assembly point
Route to Secondary off-site assembly point
Emergency services access point
Emergency Response Plan
11. Regional and DDMG Contacts
Below is a table of contacts for the Regional Response Controllers, Regional
Coordination Centres and District Disaster Management Groups.
Region
Assigned staff
Contact details
(including back-up)
(Phone & Email)
Primary
Far North Qld Region
Back-up
Regional Coordination Centre
Cairns DDMG
Innisfail DDMG
Mareeba DDMG
Primary
North Qld Region
Back-up
Regional Coordination Centre
Mt Isa DDMG
Townsville DDMG
Primary
Central Qld Region
Back-up
Regional Coordination Centre
Rockhampton DDMG
Gladstone DDMG
Mackay DDMG
Primary
North Coast Region
Back-up
Regional Coordination Centre
Gympie DDMG
Sunshine Coast DDMG
Emergency Response Plan
Maryborough DDMG
Redcliffe DDMG
Bundaberg DDMG
Primary
Darling Downs South
West Region
Back-up
Regional Coordination Centre
Toowoomba DDMG
Warwick DDMG
Charleville DDMG
Dalby DDMG
Roma DDMG
Primary
Metropolitan Region
Back-up
Regional Coordination Centre
Brisbane DDMG
Ipswich DDMG
Primary contact
South East Region
Back-up
Regional Coordination Centre
Gold Coast DDMG
Logan DDMG
Longreach DDMG
Emergency Response Plan
12. External Emergency numbers
(Applicable for the location)
Display a copy of this list next to your administration phone/s.
Group
Contact/details
Life-threatening or time critical emergency
Police
Non-life threatening incident
Phone number
000 – calling from
land line
131 444
Local Police Station
Ambulance
000
SDCC
SDCC - DET
SDCC - DDC
State Emergency
Service (SES)
132 500
Hospital/s
Electricity
Local number
Water Corporation
Local number
Gas supplier
Building and Asset
Services
Department of
Community Safety
(Regional Office)
Child Safety
Services
http://www.childsafety.qld.gov.au/contacts/index.html
Dept of Natural
Resources & Mines
https://www.dnrm.qld.gov.au/ourdepartment/contact-us
1800 811 810 (Qld
only)
13 QGOV (13 74
68)
Emergency Response Plan
13. Staff trained in First Aid
Staff Member
Training
Date Qualified To
Emergency Response Plan
14. Building information summary
Location
Number
Service Provider – on site
Alarms
Location
Number
Service provider – off site
Location
Monitoring Company
Location of Shut-off
Instructions
Location
Service Provider
Location of Shut-off
Instructions
Fire:
Intrusion:
Other:
Utilities
Gas /
Propane:
Water:
Electricity:
Sprinkler System
Location of Control Valve:
Location of Shut-off Instructions:
Boiler Room
Location:
Access:
Emergency Power System
Type:
Location:
Provides Power To:
Location of Shut-off Instructions:
Building and Site Hazards
Hazard Description
Location