NMC STANDARDIZATION COMMITTEE
JUNE 2015
CONFIRMED
CONFIRMED MINUTES
JUNE 23, 2015
MONTRÉAL, QUÉBEC, CANADA
These minutes are not final until confirmed by the Task Group in writing or by vote at a
subsequent meeting. Information herein does not constitute a communication or recommendation
from the Task Group and shall not be considered as such by any agency.
TUESDAY, JUNE 23, 2015
1.0
OPENING COMMENTS
1.1
Call to Order/Quorum Check
The Nadcap Management Council (NMC) Standardization Committee was called to order at 8:01
a.m., on 23-Jun-2015.
It was verified that only NMC Members and invited guests were in attendance during this
restricted voting members only meeting.
A quorum was established with the following representatives in attendance:
Subscriber Members/Participants Present (* Indicates Voting Member)
NAME
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
Tony
David
Nicolas
Pascal
Richard
Craig
David
Russell
Jim
Hidekazu
Martha
Scott
Wendy
Jason
Masahiro
Karen
Kevin
Bob
Ralph
Eric
Howard Jeff
Scott
Frank
Jean-Philippe
Steve
Robin
Frank
Michael
Scott
Fabrizio
Mark
Per
COMPANY NAME
Allen
Bale
Barthelemy
Blondet
Blyth
Bowden
Cianfrini
Cole
Diamond
Furugori
Hogn-Battisti
Iby
Jiang
Jolly
Kawamoto
Kim
Knox
Koukol
Kropp
LeFort
Lott
Maitland
Mariot
Mathevet
McGinn
McGuckin
McManus
Murray
Porterfield
Quadrini
Rechtsteiner
Rehndell
Pratt & Whitney Canada
Pratt & Whitney Canada
Airbus Helicopters
Airbus
Rolls-Royce
BAE Systems – MAI
BAE Systems, Electronic Systems
Northrop Grumman
309th Maintenance Wing, Hill AFB
Mitsubishi Aircraft Corporation
The Boeing Company
UTC Aerospace (Hamilton Sundstrand)
COMAC
Cessna Aircraft Company
Mitsubishi Heavy Industries
Sikorsky Aircraft
Rockwell Collins, Inc.
Honeywell Aerospace
MTU Aero Engines AG
Sonaca
The Boeing Company
UTC Aerospace (Goodrich)
Triumph Group Inc.
SAFRAN Group
Honeywell Aerospace
Bombardier Aerospace
Lockheed Martin Corporation
Beechcraft
Triumph Group Inc.
AgustaWestland
GE Aviation
GKN Aerospace Sweden AB
NMC Vice Chairperson
NMC Chairperson
Committee Chairperson
NMC STANDARDIZATION COMMITTEE
JUNE 2015
CONFIRMED
*
*
*
*
Brad
Victor
Scott
David
Richwine
Schonberger
Severson
Soong
Raytheon Company
Israel Aerospace Industries
Rockwell Collins, Inc.
Pratt & Whitney
Other Members/Participants Present (* Indicates Voting Member)
NAME
*
*
*
Tom
Vern
Gary
COMPANY NAME
Newton
Talmadge
White
Aircraft X-Ray Laboratories
Howmet Thermatech Coatings
Orbit NDT
PRI Staff Present
Mark
Mike
Scott
Jennifer
Jim
Jon
Aubele
Graham
Klavon
Kornrumpf
Lewis
Steffey
1.2
Code of Ethics, Anti-Trust & Conflict of Interest was reviewed by Michael Graham.
1.3
Invited Guests
Steve McGinn approved the attendance of Tony Allen (Pratt & Whitney Canada) and Wendy
Jiang (COMAC) as invited guests for the meeting.
1.4
Approval of Previous Meeting Minutes
Motion made by David Soong and seconded by Howard Jeff Lott to approve the March 2015
NMC Standardization Committee minutes from Berlin, Germany. Motion Passed with no
objection.
1.5
RAIL Review
It was determined to review the Rolling Action Item List (RAIL) at the end of the meeting.
2.0
RAIL
Action Item 181 – Close; Michael Graham to send Failure Rate Data to the Committee
Action Item 209 – Close
Action Item 211 – PRI to review
Action Item 214 – Michael Graham to send data to Oversight Committee, add Action Item to Bob
Lizewski and Richard Blyth for the Oversight Committee to address subsequent actions based on
review of data
Action Item 215 – Close
Action Item 216 – Due to the time required to change the procedure once the Risk Mitigation
Team completes their recommendations; will continue to use current procedure/Michael Graham
needs to complete the actions of consulting legal regarding Risk Mitigation Team’s
recommendation of suspension of Audit Review as well as balloting the existing procedure to
remove the requirement of Risk Mitigation of Initial Audits with no Subscriber Customers
Action Item 217 – Close
Action Item 218 – To be discussed at the next team meeting. Michael Graham to complete the
revised training packages on Risk Mitigation and send to all Task Groups
Action Item 219 – Close
Action Item 220 – Close
NMC STANDARDIZATION COMMITTEE
JUNE 2015
CONFIRMED
Action Item 221 – Submit change to the current procedure
Action Item 222 – Close
Action Item 223 – Need to revise the template, then need feedback, and work on template once
scope is complete
Motion made by Mark Rechtsteiner and seconded by Steve McGinn to approve closure of the
recommended Action Items. Motion Passed.
3.0
INTRODUCTION OF NEW STANDARDIZATION COMMITTEE CHAIR
This is Steve McGinn’s last meeting as NMC Standardization Committee Chair. The new Chair
will assume responsibility following this meeting. Bob Koukol, who was confirmed 01-Jun-2015 as
the new Committee Chair during the NMC Conference Call, was introduced as the new NMC
Standardization Committee Chair.
4.0
FAILURE – RISK MITIGATION UPDATE/DISCUSSION
There continue to be issues with Subscribers volunteering for the Risk Mitigation Review Teams
and with Teams reviewing audit responses in a timely manner.
Scott Maitland reviewed the attached presentation. Background was given on the current Risk
Mitigation process, the levels of Failure Modes, an explanation of Verification of Correction Action
(VCA) Audits, and the process before implementation of the current Risk Mitigation process for
the new people in attendance.
Risk Mitigation Update
June 2015.pdf
Discussion continued over VCA audits as it pertains to Failure Mode C (Severity of Findings).
Mark Rechtsteiner asked whether the overall cycle time of the new process would be an
improvement over the current process. The response was that it is believed that this would
reduce cycle time since the delays caused by the review process would no longer be there.
There is the concern that the proposal eliminates the review process. With no formal review
process, how will it be ensured that appropriate corrective actions are taken? What guidance will
given to the Auditor for verification of corrective actions during the VCA (for Mode C Failures) or
for reentry audits for all other failure modes. Plus, if VCA audits are required or 1-2 days are
added to reentry audits that already last 5 days, this could impact auditor capacity. Auditors may
not be interested in conducting these audits and would rather conduct regular audits that last 3 to
5 days versus 1 day VCA audits or re-entry audits over 5 days. The Team was asked to consider
to adding Staff Engineers back into the Risk Mitigation Review process. This would provide clear
guidance to the Auditors to verify corrective action effectiveness. Staff Engineer review would
also assist in providing consistency as well as supporting Export Control compliance. The
Supplier Support Committee Chair also expressed his recommendation that the Staff Engineers
be involved in the Risk Mitigation Review.
ACTION ITEM: Risk Mitigation Team to add Staff Engineer review to the process. Team also to
define accept/fail criteria for VCA Audits. Need black and white wording that if a supplier does not
currently work for a subscriber, the audit does not pose a risk and therefore does not need to go
through risk mitigation. (Perhaps these audits can be treated as “Pre-Assessments”) NMC would
also like some mechanism for subscribers to be involved in the process if they would like to
provide feedback. (Due Date: 15-OCT-2015)
NMC STANDARDIZATION COMMITTEE
JUNE 2015
CONFIRMED
5.0
VETTING OF TASK GROUP OPERATING PROCEDURES PRIOR TO BALLOT
Concern was expressed by NMC that there needs to be a mechanism to ensure that Task Group
procedures do not conflict with higher level documents. Michael Graham reviewed the attached
drafts. To correct this from recurring, the recommendation is to add a statement to i-frm-38 in
order to avoid conflict with higher level documents, and add an Order of precedence to Operating
Procedure (OP 1101) so that when a lower level document does conflict, the higher level
document takes precedence.
ifrm38 June 2015 OP 1101 - Document
Draft.docx-1.docx Control June 2015 DRAFT.docx
ACTION ITEM: Michael Graham to ballot i-frm-38 and OP 1101. (Due Date: 30-SEPT-2015)
6.0
PD 1100 VOTING REQUIREMENTS
Jim Lewis gave a presentation on PD 1100 Voting Requirements. When the transition from the
old procedure structure was balloted to the current procedure structure, Program Document (PD)
1100 was introduced with paragraph 5.2, “Each Supplier, including all its subsidiaries and
facilities, may have only one Supplier Voting Member per Nadcap body.” Currently there are 4
Task Groups that are not compliant with this requirement.
Some discussion around whether it was necessary to have supplier voting to encourage
participation. NMC wants to encourage supplier voting and participation in the Nadcap program.
Conclusion was that voting is taken very seriously by Suppliers and encourages participation.
NMC requested a revision to the procedure to support this.
ACTION ITEM: Jim Lewis to draft revision to procedure and bring it to the Standardization
Committee for review during the October 2015 Meeting. Need to assess current proposal to limit
supplier membership to align with this change. (Due Date: 15-Oct-2015)
7.0
NEW BUSINESS
7.1
Observation Report
As part of Action Item 214 data was reviewed detailing Supplier rejections of Subscriber requests
to observe an audit. A question was raised regarding what actions are needed as a result of the
data review. A request was made for the NMC Oversight Committee to review the Observation
Report Data and identify recommended actions..
ACTION ITEM: Michael Graham to submit data for review by Oversight Committee. Send to Bob
Lizewski and Richard Blyth. (Due Date: 30-Jun-2015)
7.2
Self-Audit
Currently of the 15 Task Groups, 7 require a Self-Audit, 8 do not. The Standardization Committee
agreed that the self audit needs to be submitted to the assigned auditor 30 days prior to the audit.
This was approved 25 in favor and 4 against. The NMC needs to define what needs to be
submitted for a Self-Audit and how to proceed to the next step.
ACTION ITEM: Sub-Team (Bob Koukol –Lead, Scott Maitland, Mark Rechtsteiner, David Soong,
Tom Newton and Mike Graham) to identify what specifically needs to be submitted to the auditor
prior to the audit and how this is to be done. (Due Date: 15-Oct-2015)
ADJOURNMENT – 23-Jun-2015 – Meeting was adjourned at 10:19 a.m.
Minutes Prepared by: Jennifer Kornrumpf jkornrumpf@p-r-i.org
NMC STANDARDIZATION COMMITTEE
JUNE 2015
CONFIRMED
***** For PRI Staff use only: ******
Are procedural/form changes required based on changes/actions approved during this meeting? (select
one)
YES* ☒ NO ☐
*If yes, the following information is required:
Documents requiring revision:
Who is responsible:
Due date:
i-frm-38
OP 1101
30-Sep-2015
30-Sep-2015
Mike Graham
Mike Graham