Green Event Worksheet
Provided by Oregon State University Campus Recycling
Getting Started and Planning
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Set sustainability goals
Paperless Planning Meetings (e.g. send agendas
electronically vs. printing them).
How will you determine whether your goals have
been met?
Marketing and Invites
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Sustainability Choice Action Plan
Work with Information Services to set up video
conferencing for out-of-town presenters and
attendees.
Support and showcase local talent – speakers,
trainers, musicians, etc – from OSU and the
surrounding community.
Seek out and invite exhibitors who use
sustainable practices. Invite local sustainability
groups from on and off campus to engage and
educate your attendees.
Event Materials
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Sustainability Choice Action Plan
Choose a “Green” venue
Fit your site to attendance numbers
Choose a site close to your audience & promote
alternative transportation
Use virtual conferencing
Presenters and Performers
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Sustainability Choice Action Plan
Electronic invites, registration & marketing
Boast about your goals in marketing & materials
Limit Printing; use recycled paper
Site Selection and Transportation
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Sustainability Choice Action Plan
Post presentations online
Post a few large programs in lieu of individual
copies
Borrow Reusable nametags from University
Events
Decorate with materials that are reusable,
recyclable, or compostable
Ask exhibitors to help reduce waste
Display signage to highlight your efforts to
educate your audience
Sustainability Choice Action Plan
Waste Collection
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Collection provided by Campus Recycling
Use online request form
Establish Recycling and Compost disposal options
with venue and service providers
Food Service
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Sustainability Choice Action Plan
Reduce electric lighting if possible
Regulate temperature
Set equipment on “Standby”
Turn off lights & equipment when not in use
Use the solar trailer generator (SSI)
Contact Sustainability Office for measurements
Post-Event Evaluation and Reporting
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Sustainability Choice Action Plan
Serve tap water over bottled water whenever
feasible.
Find out if restroom sinks and toilets are low flow
and label them as such
Energy
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Sustainability Choice Action Plan
Contact OSU Catering!
Use China and Silverware (Reusable Option)
Ask for a “No-Waste” (compostable) service
Order in bulk vs. individual portions (i.e. buffet
vs. sack lunches)
Consider finger foods
Donate leftovers to Food Share via provider
Request a locally-oriented and seasonal menu;
support Oregonian Beer and Wine makers at
receptions
Consider a vegetarian menu
Water
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Sustainability Choice Action Plan
Sustainability Choice Action Plan
Survey attendees for impact of your efforts and
to encourage awareness
Assess success of goals
Report accomplishments to:
o Event attendees
o Presenters and exhibitors
o The Media
For More Information
Download the full “Green Event Guide” at http://fa.oregonstate.edu/recycling/resources/signage-and-documents or
contact Andrea Norris, Campus Recycling Outreach Coordinator, via email or 541-737-5398.