VENDOR INSTRUCTION
GUIDELINES
BPM 7.1/F/016/11:1
All vendors that performed work at GFM’s or site premises maintained by GFM
shall comply with the followings:
A
General Requirements
1
All appointed workers must be insurance-covered and have valid permit (if foreign
workers).
2
To send representative (at least Supervisor level) for the Tool Box/ Safety Meeting
conducted by the GFM Site Office and/ or Headquarter if invited.
3
To be parts of Emergency Response Team (ERT) at site whenever required by the
customer/ building owner.
4
To report any accident occurred (minor or major) to respective Site Safety
Representative within 24 hours.
5
Penalty system to be imposed if the appointed workers are failed to comply with the
safety procedures governed by the GFM and/ or client (refer to Penalty System
Table).
B
Before entering the building premises/ site
1
Sign in at the guardhouse when entering and leaving premises (if any).
Visitor Pass at all times during the work progress.
Display
2
Report and sign in and sign off to GFM site Office when entering and leaving the
building premises.
3
Apply and obtained Work Permit approval prior starting the work.
4
Provide valid and approved document by the tenants, client or GFM management.
5
Provide own Personal Protection Equipment (PPE) that suitable with the job
requirements and approved by the manufactures and/ or authority.
6
All appointed workers to be briefed on Safety and Health Policy and other related
SHE Work Instruction as required by work requirement (if necessary).
7
Provide/ apply Lock Out/ Tag Out (LOTO) devices from GFM Site Person In Charge
for the any work that required isolation of the energy/ electricity such as Lift major
repair / troubleshooting, MSB/ HT/ LV switching or repair, repair or troubleshoot of
chiller, etc.
8
Declare/ inform to GFM Site Person In Charge before using any power tools
C
When in the building premises/ During Work Progress
1
For work involved chemical usage, ensure that all chemicals have Material Safety
Data Sheet (MSDS). Only approved and registered chemicals are allowed to be
used in the premises.
2
Do not smoke at all times when entering the building premises especially near any
inflammable materials such as petrol, diesel, etc.
3
Use/ wear suitable and appropriate Personal Protection Equipment (PPE) as
required by job requirement. The activities and type of PPE MUST be used but not
limited to the followings:
i) Safety shoes, gloves and appropriate uniform must be worn when performing
any electrical work such as switching, genset/HT/LV servicing, etc.
ii) Safety belts, harness and helmet must be worn and securely anchored at all
times when performing external and high level of cleaning or other activities.
iii) Protective gloves and Respirator/Mask must be worn when performing work that
involved with hazardous materials/ chemical such as cleaning, cooling tower
cleaning, pest control, landscaping, etc.
iv) Protective Ear Plug/ Phone must be work when entering the noise boundary
areas such as genset room (when genset testing), chiller plant room or any
place that indicate signage “Wear Ear Plug/ Phone” displayed.
4
Do not endanger the customer, tenant and customer and/ tenant properties by
fooling around while working.
5
Appropriate warning/ safety signage must be put or place at work areas to avoid
any public accident. E.g. “Work In Progress” , etc.
6
Strictly comply with the building’s rules and regulations including any other safety,
health and environmental requirements governed by the building owner and/ or
GFM Management.
7
Do not place/ leave dismantled items / tools at common areas such as corridor, lift
and cargo lobby, etc.
8
Movements are restricted to the floors/ areas stated in the Work Permit form and/
or Visitor Pass.
D
After Completion of Work/ Before Leaving the Premises
1
Clean the work areas and surrounding after completion of work. Do not leave
unwanted materials such as rubbish, hand mark, and dismantled items at work
areas.
2
Switch off all the electrical equipment or put/ tune back to normal position where
applicable.
3
Report to GFM Site Office, Sign off the Sub contractor Book and/ or Visitor Book at
GFM Site Office and/ or Guard House and return the Visitor pass to Guard House
accordingly.
4
Place the appropriate signage if the work still not completed. Inform and brief GFM
Site Person In Charge on the work status and new appointment date.
To be completed and sign off by Vendor during the Vendor SHE
Awareness Briefing
I/ We confirm to observe all instructions as stated above and shall brief all my
workers involved in all works assigned.
Name:
Signature:
Company Stamp:
Designation:
Date: