AMITA SINGH
E-Mail: singhamita1970@gmail.com
Mobile: +91.98.200.66369
Seeking senior level assignments in Secretarial Functions / Operations Management / General
Administration / Liaison / Coordination with a progressive organization of repute
CAREER SYNOPSIS
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Over 23 years of extensive and qualitative experience in secretarial functions, general administration and
other allied functions.
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Currently designated as Executive Secretary to Vice Chairman, Nissan India
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Proficient in giving secretarial support involving handling of top & confidential correspondence, document flow,
screening telephone calls, attending visitors and directing various queries to relevant departments.
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Adept at handling day to day activities in co-ordination with internal/external departments for smooth
business operations.
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Demonstrated skills in relationship management coupled with expertise in handling top & confidential
correspondence with clients.
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Possess effective communication, interpersonal & problem solving skills.
EMPLOYMENT HISTORY
Feb’12 – Present
Nissan India
Executive Secretary to Vice Chairman
Jan’07 – Nov’11
Cansult Maunsell Limited, Abu Dhabi, UAE
Personal Assistant to Project Director
June’04 – Jan’07
Al Jaber Energy Services, Abu Dhabi, UAE
Executive Secretary to COO
Dec ’01 – May ’04
Getco Group of Companies, Sultanate of Oman
Executive Assistant to the Chairman
Oct ’99 – Oct 2001
The UB Group, Mumbai
PA to the Group Chairman
Feb ’98 – Sep ’99
Blue Wave Shipping Consultants (Pvt.) Ltd.
Administrative Manager
Oct ’96 – Feb ’98
Rothmans of Pall Mall (International) Limited
Executive Assistant to President & MD
Mar ’95 – May ’96
General Electric International Operations
Executive Secretary- Director-HR/Fin
Feb ’94 – Mar ’95
Ford Foundation
Senior Secretary to Program Officer
Dec ’91 – Feb ’94
Bank of America
Administrative Secretary Specialist– VP
& RBM-South East Asia
Commenced professional career as a Secretary to the General Manager (Works) and promoted as a Washcare
Executive - Marketing Department with Intron Ltd, in Aug ’89 – Dec ’91.
CORE COMPETENCIES
Secretarial Functions
 Providing secretarial support involving handling of top & confidential correspondence, document flow,
screening telephone calls, attending visitors and directing various queries to relevant departments.
 Fixing appointments & meetings & keeping meetings calendar up-to-date, preparing a synopsis of reports and
presentations received from officers as well as preparing Minutes of Meetings.
 Liaising with hotels with respect to best corporate rates and making arrangements for business travel,
preparation of travel requests, & statements of expenses.
 Handling independent correspondence, preparing presentation material for conferences & board meetings, as
well as placing & answering telephone calls for supervisor, handling telephone enquiries tactfully.
 Preparing Minutes of Meetings, taking dictation in shorthand, preparing a synopsis of documents reaching
immediate Manager’s office, follow-up with various departments for information required by Manager.
Operations Management
 Maintaining confidential files & ensuring MIS are in place for easy retrieval, preparing salary cheques for
employees and establishing contact with CA for employee taxation & salary structures.
 Organizing social and official functions and get-togethers including complete logistics at the residence and
outside including guest list, entertainers, menus, décor, etc.
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Handling Payment of the personal bills, managing bank accounts as well as making monthly payments for bills
by different means as per instructions of the management.
Scheduling of appointments / interviews & meetings, preparing appointment letters, follow-up & issue of
confirmation letters, preparing salary worksheets and maintaining personnel files (including leave records).
General Administration
 Supervising the personal staff, upkeep & maintenance of the residences, guests & repairs etc of office
interiors, managing petty cash and managing ticketing, visas, airport transfers etc.
 Boarding & lodging arrangements for both in-house & visitors from outside the Group for overseas & domestic
travel, organizing meetings & conferences,
 Maintenance complete administration of the office – interiors, telephone & communication systems,
photocopier, & delegate of work to the junior secretary, accountant, drivers, peons, gardener & sweeper.
 Identifying vendors & purchase responsibility for various office equipment like EPABX system, fax &
photocopying machines, desktops & laptops, printers, servers, UPS & setting up LAN, Internet & Email.
MAJOR HIGHLIGHTS
At Getco Group of Companies, Sultanate of Oman
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Gave secretarial assistance to the Chairman, President of McDonalds, Director of Getco Engineering, Getco
Construction, & Managing Director of Yo Sushi
Coordinated with employment agencies in India, Philippines & other countries for recruitment for the Group’s
various companies.
Involved in applying for labor clearances & employment visas.
At The UB Group, Mumbai
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Managed the Group Chairman’s residences in India, oversaw staff, guests, repairs & maintenance, etc.
Organizing get-togethers, reunions & parties for the Group Chairman (guest list, entertainers, cuisine, etc.)
Transferred to Corporate Office in New Delhi and provided secretarial assistance to Group Chairman &
supervised renovation of Group Chairman’s residence in New Delhi along with overseeing the domestic help.
At Blue Wave Shipping Consultants (Pvt.) Ltd
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Established contact with prospective candidates and managed Real estate requirements.
Involved in sourcing vendors & setting up IT, communication & office equipment.
Liaised with hotels & other agencies for best corporate rates as well as made contacts with CA with respect to
employee taxation systems & salary structures.
Coordinated with employment agencies for placements within the organization.
At Rothmans of Pall Mall (International) Limited
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Entrusted with complete responsibility of secretarial function to the President & Managing Director’s office.
Managed complete administration of the residences of Rothmans personnel.
At General Electric International Operations
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Organized HRD training programs.
Coordinated with various managers reporting to Director – Human Resources & Director – Finance of various
GE joint ventures.
IT SKILLS: MS Office (Word, Excel, PowerPoint, Outlook), WordStar, Lotus, Email & Internet
OTHER DISTINCTION
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Cleared the English for Business Communication’s examination conducted by Pitman’s Examination Institute,
London in May 1989; selected by YWCA to appear for this examination.
ACADEMICS
1988
1989
1989
2010
Bachelor of Arts from Gargi College, Delhi University in Economics & Political Science
Diploma in Secretarial Practice from Y.W.C.A., New Delhi
Certificate from Pitman’s London in English for Business Communication
Certificate in Literacy and Numeracy from City and Guilds
PERSONAL VITA
Date of Birth
Languages Spoken
Address
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:
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10th October 1970
English, Hindi, Punjabi, & Arabic
26, Anjali, 2nd Floor, Behind Radio Club, Colaba, Mumbai – 400 005