Website page number: 4.53.2
Document title: MailMeter Discovery tech docs
Author: Taken from existing site
Reviewed by: Oonagh McCutcheon
Status: Final
Email Archiving Services
If you have ever stopped to think about where your company keeps its historical archives, we suggest that you
think about that question from the point of view of a legal adversary. One of the first places adversaries or
investigators would look would be your email server and archiving media. They would come equipped, no doubt,
with powerful tools to dredge up your data from even the dustiest old servers, hard drives and backup tapes.
Unfortunately, many companies have very little idea what is contained on those old drives. They have even less
idea whether important email documents can be retrieved. They desperately need MailMeter's email archiving
services.
Mailmeter Email Archiving Services Will Improve Your Bottom Line
The straight talk on MailMeter email archiving services is that it will improve your bottom line by saving storage
costs, improving employee productivity and protecting you and your organization from expensive legal, regulatory
and/or criminal difficulties. With MailMeter, you'll never worry again about your ability to search and retrieve any
email documents from our secure, tamper-proof email archives. MailMeter maintains full body text, subject lines
and header information, attachments, sender and recipient(s) and other key file documentation, including file
size, domain and folder placement, on every email that is sent from or received by any email account in your
system, internal or external.
Get ahead of your adversaries today with MailMeter's affordable, cost-effective email archiving services. Our
installations are usually completed within four hours. Our "do what it takes" customer support professionals are
waiting to assist you.
MailMeter Archive
- Capture emails to lower cost storage
Compliance, Storage Savings, E-discovery
MailMeter is a comprehensive, yet easy to use, affordable and robust email archiving solution that captures and
pre-indexes email real-time to provide a complete, unalterable and secure email archive.

Regulatory compliance and policy enforcement

Email storage management

eDiscovery and litigation support

Monitoring email

Email records retention and retrieval
Optimize Your Email Server!
Archive from Expensive to Low Cost Storage - There is no reason to have expensive storage for emails that are
rarely accessed.
Get in Compliance - capture all messages before any user can delete them.
Reduce back up times - and potential recovery time. Users want to save every email. Use MailMeter Archive to
give them a low cost, "bottomless" mailbox with the optional MailMeter ISR, Individual Search and Retrieval.
Automatic Storage Optimization - Replace attachments on older messages using the MailMeter Storage
Manager.
No More PSTs - use MailMeter Archive as a central data repository where users can access their own email
easily. Only keep a minimal amount of email in your server.
Archive Searching
The base MailMeter Archive includes a powerful search capability to search by email address, domain, date
range, message body text, attachment text or type, and word lists using wildcard, Boolean and proximity
searching.
How MailMeter Archive Works
MailMeter Archive is a software application that runs on a Windows Server (real or virtual). It collects emails from
the standard journaling interface on your email server (Microsoft Exchange, Lotus Domino, Ipswitch IMail,
SeattleLab SLMail Pro) and deletes them when they are secured in the archive. There are options for capturing
messages from the existing mailboxes (History Capture) and from PSTs and NSFs (PST / NSF Import).
All components of a message - header, recipients, message body, and attachments are captured into the
MailMeter Archive SQL database and Archive Volumes. The SQL database must have full-text indexing
activated.
Archived messages and attachments are de-duplicated, compressed, encrypted, given GUID names then stored
in Archive Volumes (Windows folders) that can be located on any low cost, storage device - local disk, SAN,
NAS, USB, etc. The Archive Volumes are managed to a size of 4G. New ones are created automatically as
needed. Archive Volumes only need to be backed up once when they are full and closed (contents don't change).
Messages are secured and protected in the MailMeter Archive. The administrator can delete emails by date for
record retention. There is also an optional Retention Manager for a more granular control over message
destruction by mailbox and by individual messages.
Requirements

MailMeter server

Windows Server 2003 (x86 and x64) or Windows Server 2008 (x86, x64 and R2 x64)

CPU: 2 or 4 processors

Memory: 4 to 8 GB

Disk: Temporary work area = size of largest mailbox

Disk: Archive Volumes = any local, SAN or NAS device

SQL Server

Windows Server 2005 or 2008

CPU: 2 or 4 processors

Memory: 8 to 32 GB

Disk: Database = 40% of data collected