Concept Agenda for PERSIST Meeting 20-21 April 2015 (UNESCO Headquarters, Paris)
Rooms III and V
13:30 – 13:50
13:50 – 14:10
14:10 – 14:30
14:30 – 14:50
14:50 – 15:15
15:30 - 19:00
15:30 – 16:45
MONDAY 20 April
Welcome & Opening Address – Getachew Engida (chair of opening session)
Aims and philosophy of PERSIST – Marco de Niet
Introduction to the technology task force – David Fricker
Introduction to the content task force – Ingrid Parent
Discussion
Programme of the Policy Task Force
The UNESCO Repository for Legacy Software as a platform for the global
policy discussion on digital sustainability
CHAIR: David Fricker
Representatives of heritage institutions and ICT industry discuss what adherents to the UNESCO
digital coalition’ – those who donate legacy software and those who use it to manage their collections
or develop new services with it – will subscribe to if they participate.
Participants: David Burrows (Microsoft), Amit Sood (Google Cultural Institute
- to be confirmed), Fridrich Strba (LibreOffice), Jonas Palm (Swedish National
Archives, Memory of the World Sub-Committee on Technology), Iskra
Panevska (UNESCO), Jean-Baptiste Piacentino (Mozilla), Jonathan Tilbury
(Preservica)
16:45 – 17:00
17:00 – 19:00
17:00 – 17:15
17:15 – 17:30
17:30 – 17:45
17:45 – 18:00
18:00 – 18:10
18:10 – 18:30
18:30 – 19:00
BREAK
Good practices in national policies for digital sustainability
CHAIR: Iskra Panevska
Presentations of three national policies and analyse of their strengths and weaknesses.
How can UNESCO use the experiences made to help countries who have yet to develop
such policies?
Presentation by Sudha Gopalakrishnan
 Digital Preservation in India
Presentation by Marcel Ras
 Netherlands Coalition for Digital Sustainability
Presentation by William Kilbride:
 Digital Preservation Coalition (United Kingdom)
Presentation by Robert Buckley
 Digital Preservation in the United Arab Emirates
Iskra Panevska
 UNESCO’s possibilities to support national strategies
Discussion amongst panelists
General Discussion
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9:00 – 13:00
TUESDAY 21 April
Parallel sessions for the Technological and Content Task Forces.
13:00 – 14:30
14:30 – 16:00
16:00 – 16:45
16:45 – 17:00
(A) This meeting will be the first meeting of the content task force’s Guidelines
Committee. All members of the Committee as well as the members of the
content task force will attend the meeting.
(B) The technological task force will build upon the policy discussion of
Monday and address the most pressing questions that have to be answered in
order to bring the Repository to a reality (scope of the repository, the
partnership needed, relation with similar existing or planned projects…).
LUNCH
Continuation of the parallel sessions
Presentation of results of and final discussion (plenary session)
Wrap-up by Chairperson
(A) Concept Agenda for the PERRSIST Content Task Force Parallel Meeting
All members of the Committee as well as the members of the content task force will attend the
meeting. Other participants to the PERSIST meeting are invited to join the session as observers.
The aim of the meeting is to get a significant step ahead in the creation of the Guidelines.
09:00 – 09:10
Welcome and Acceptance of the Agenda - Ingrid Parent, Chair, Content
Task Force, UBC University Librarian
9:10 – 9:20
Introduction to the Content Task Force and the work of the Guidelines
Committee – Ingrid Parent
09:20 – 09:45
Introduction to the Survey of Born Digital Heritage Strategies – Wilbert
Helmus
09:45 – 10:00
Break
10:00 – 13:00
Open discussion on digital content selection principles across domains and
other points to be reflected in the Guidelines
LUNCH – informal discussion
14:30 – 15:30
Summary of the main points of the morning discussion and developing an
outline for the Guidelines
15:30 – 16:00
Concrete next steps towards writing a first draft of the Guidelines (Guidelines
Committee only)
END OF PARALLEL SESSION – RETURN TO GROUP DISCUSSION
The background material provided previously will form the initial basis for the discussions.
These materials can be found on the web:
Titia van der Werf, Bram van der Werf: The Paradox of Selection in the Digital Age
Report from the PERSIST session at WLIC, Lyon, August 2014-10-03
Wilbert Helmus: PERSIST - Survey Born Digital Heritage Collecting Strategies
The Content Task Force one-pager and the Terms of Reference for the Guideline writers are not
on line available, but will be send to the participants with the other background materials.
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Committee members are highly encouraged to bring their own ideas and concepts to the meeting
for discussion.
(B) Concept Agenda for PERSIST Technology Taskforce Parallel Meeting,
09:00 – 09:05
Welcome
Acceptance of the Agenda
09:05 – 09:15
Scope and Objectives of the Technology Taskforce
09:15 – 09:20
Confirmation of the Minutes of Meeting 2 March 2015
9:20 – 9:50
Presentation by Mahadev Satyanarayanan
 demonstration of Olive
 challenges of preserving executable content in ready-to-execute
form.
 the role of the cloud and the role of computing elements at the edge
(e.g. laptops, desktops, tablets, smartphones, etc.)
 virtual machines (VMs) – preservation and curation
9:50 – 10:20
Presentation by Natasa Milic-Frayling
 Pre-requisites for the Persistence of digital artefacts
 The interdependency of Memory Institutions and ICT Industry
 Strategies for sustainable and functional technical infrastructure
 Demonstration of a proof-of-concept model
10:20 – 10:35
Break
10:35 – 11:05
Presentation by Michiel Leenaars
 How reliable/trustworthy is the software application?
 Strategies to ensure content can be reliably rendered in the future
11:05 – 11:30
Presentation by Fred van Kan
 The role of Memory Institutions in Digital Preservation and Access
 The case for emulation and normalization as preservation strategies
11:30 – 12:00
Seeking Consensus:
 Definition of the Global Repository
 Scope of the Global Repository
 Articulation of the highest priority issues for resolution
12:00 – 13:00
Setting Short-Term and Long-Term Targets for the Technology Taskforce
LUNCH – informal discussion
14.30 - 15.30
Technical Implementation of the Global Repository
 Building something new or working with existing players?
 Network, partnership, community or other models
 Bringing the technical components together
 Governance and oversight
 Business Model – selection, ingest, access
 Resources for sustainable operation
15:30 – 15:45
Issues for Content and Policy Taskforces
15:45 – 16:00
High level action plan and timetable
END OF PARALLEL SESSION – RETURN TO GROUP DISCUSSION
The discussions build on the PERSIST session at ICA’s 2014 annual conference:
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Evaluation of Strategies of Digital Preservation & UNESCO’s Role in Facing the Technical
Challenges
The minutes of the Technology Task Force are part of the background materials of the meeting.
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