RISK ANALYSIS AND MANAGEMENT SYSTEM for Transport
Although travel is not perceived as a high risk activity, it has the potential to cause the most severe
types of accidents. Be aware, complacency and over familiarity are potential risks.
DATEs: 29th – 30th August 2013
NAME/s: Accompanying teachers from school
ACTIVITY: Methanex Maths Spectacular at Pukekura Raceway
TRAVELLING: Individual schools are responsible for their own transport RAMS
Analysis
UNDESIRED EVENT(S)
Accident, injury, other
forms of damage
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Description
Pupils becoming separated from the group
Inappropriate pupil behavior at the venue
Loss of possessions
Accidents/events causing death, injury or near-misses.
Illness from medical conditions, poor food hygiene, poor sanitation.
Loss of (or damage to) facilities, equipment or personal belongings.
Trauma for groups or individuals arising from any of above
People
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CAUSAL
FACTORS
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N
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Equipment
Inappropriate behavior
Inadequate supervision
Staff not confident in
taking the trip
Unpredictable
behaviour of visitors.
Medical conditions.
Not listening to Safety
Instructions at start.
Not taking care with
road safety around
Complex.
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Detailed instructions
prior to going
Appropriate ratios staff
: students
Expectations set, down
re behavior, rules and
boundaries.
Regular head count
Signed permission
slips
Competent adults
Raceway
staff/Manager to be
always available.
Accompanying
staff/parents monitor
conduct of their
students.
Students comply with
their own schools
EOTC guidelines, incl
notification of medical
concerns, accidents or
withdrawals.
Students made aware
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Environment
Insufficient first aid
Inappropriate
equipment/clothing
Faulty equipment.
Equipment failure.
Inadequate or
insufficient means of
communication.
Lack of Safety
Facilities at venues.
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Adequate and
appropriate first aid
Carry a cell phone at
all times
School parties
requested to bring a
First Aid kit.
Telephone access at
venues.
Signs and
announcements
clear; Out-of-Bounds
areas identified.
Damage reported to
Maths Spectacular
Manager.
Tables robust.
Leads taped down
appropriately.
All Safety Rules for
the Maths
Spectacular to be
complied with.
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Unfamiliar location
Poor conditions eg
slippery surfaces,
inadequate lighting.
Insufficient security at
venues.
Natural events eg
Earthquake
Fire
Stairways
Trip hazards
Secure all valuables
Regular safety briefings
given.
Clear directions given
including emergency
procedures.
Exits kept clear for ease
of escape.
Assembly area(s)
identified for use in
event of an emergency –
Car Park and
Racecourse.
that Maths Spectacular
is open to public at
times.
E
M
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G
E
N
C
Y
RELEVANT
INDUSTRY
STANDARDS
APPLICABLE
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POLICIES AND
GUIDELINES
RECOMMENDED
SKILLS
REQUIRED
BY STAFF
TEACHER IN CHARGE
TO COMPLETE
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Emergency sound is a continuous bell/sound ringing.
STOP! Assess the situation
Apply first aid if necessary
Call for help if needed - Ambulance/Fire/Police – Dial 111
Usher away onlookers/non-essential personnel.
If necessary, evacuate venues to Raceway Car Park or Track.
Head count taken by those with school responsibility
Keep group calm - counsel/comfort
Change, modify or abandon plans
Maths Spectacular Manager fully briefed on situation.
Maths Spectacular Committee members liaise with Maths Spectacular Manager on
modification, postponement or cancellation of event.
NO MEDIA CONTACT* – news media in particular.
Notify school and Principal or Deputy Principal according to own school’s policy
Safety Rules supplied to all participants.
Culture of the event communicated and Rules complied with.
All students and teams comply with their own school’s EOTC policy.
Teachers or Supervising Adults must disclose any special medical conditions
deemed important.
Each school supplies a First Aid kit for its students.
Emergency Head Count is the responsibility of each school’s Teachers or
Supervising Adults. Result reported to Maths Spectacular Manager.
Trip approved by BOT/School Principal of individual schools
Trip information and all student details left at office (including contact phone)
All permission slips completed
Rules clearly communicated with all students
Head count/roll call before leaving any venue
First Aid Kit
Knowledge of students’ medical conditions
Good group management skills
Good communication skills.
Proficient group management skills.
Basic First Aid
Cellphone and communication proficiency.
As TIC, “I have read this RAMS and amended it to fit my activity. I will ensure all
accompanying staff will read this RAMS and be familiar with the procedures.”
TIC signed: Kathy
Fagg
Choose one
Reject
Accept
FINAL DECISION ON
IMPLEMENTING
ACTIVITY
Comments:
Please be familiar with all procedures and include the ‘Serious incident procedure’
page with your trip information
* Teachers and Supervising Adults should be aware that inappropriate use of Social Media by students in the
event of an emergency may generate misinformation, leading to unnecessary distress for all concerned.
Reviewed by BR & SW Jan 2013 next review Nov 2013
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Reviewed by BR & SW Jan 2013 next review Nov 2013
3