EPIC Checklist
School Administrator At A Glance
Data Collection
Procedure
Form(s) to be Completed
Evaluator
Professional Goal
Setting Plan
Professional Goal Setting Form
Mid Year SLO Review
End of Year SLO Review
SLO Score Report
x
Observation/School
Site Visits
Observation Forms
x
Document Log
Artifact Reflection on the Form
*May add
artifacts
Surveys
Survey Summary Form
(Superintendent)
School
Administrator
x
x
x
x
x
x
The entire SAPES Guidebook
Teacher At A Glance
Data Collection
Procedure
Form(s) to be Completed
Evaluator
Professional Goal
Setting Plan
Professional Goal Setting Form
SLO Review
Observations
Observation Forms - Pre, Post
Informal
x
Document Log
Artifact Reflection on the Form
*May add
artifacts
Surveys
Survey Growth Plan
Survey Analysis
Summative Forms
Interim Performance Report
Summative report
Performance Improvement Plan
Interim Performance Report
Results of Performance
Improvement Plan
(Superintendent)
x
School
Administrator
x
x
x
x
The entire TEPES Guidebook
Educational Specialist At A Glance
Data Collection
Form(s) to be Completed
Evaluator
School
(Superintendent)
Procedure
Professional Goal
Setting Plan
Professional Goal Setting Form
SLO Review
Observations
Formal Observation - Pre, Post
Informal Observation
x
Document Log
Artifact Reflection on the Form
*May add
artifacts
Surveys
Survey Analysis
Summative Forms
Interim Performance Report
Summary Report
Performance Improvement Plan
Interim Performance Improvement
Results of PIP
x
Administrator
x
x
x
x
x
x
x
x
The entire Educational Specialist Guidebook
July/August
❏ Be sure you understand the basics of EP including:
CESA 6 Supports:
❏ The Research Base
❏ EP Recommendations for Implementation (2 year, 3 year)
❏ Implementation Planning Guide/Readiness Audit
❏ Building Commitment, not just Compliance
Items to Gather:
❏ Contact info for your CESA Liaison
❏ District Expectations and Timelines
❏ Determine how you will communicate and support users in your district
❏ Review MLP Responsibilities:
❏ Verify last year’s forms have been finalized
❏ Rollover users to next cycle
❏ Add/Edit users and eval types
❏ Verify/Update Evaluation rights
❏ Assign forms to responsible evaluator
❏ Set due dates of any specific forms using the detail view
❏ EP MLP Support Desk has answers to all your MLP questions!
❏ Plan refresher for all evaluators
❏ Plan PD for all evaluatees (Teachers, Ed Specialists, and School Admin)
❏ PD Calendar Planning Tool
❏ Help evaluators plan how to space observations over the course of the year
❏ Observation Calendar Planning Tool
❏ Plan for Just In Time Support for staff
❏ Plan for your own support - plan to attend EPIC meetings, review EP Resources
❏ Put all the important dates on your calendar!
❏ Review the Standards and Indicators for School Administrators, Teacher, Educational
Specialists
❏ Be sure you know the district evaluation cycle
❏ Be sure the timelines for evaluation are consistent with district expectations and all
evaluators know the timelines
❏ Educator Timeline
❏ School Administrator Timeline
❏ SLO Timeline
❏ Review the Checklists for
❏
❏
❏
❏
❏ Educator Start of Year Checklist
❏ Principal Start of Year Checklist
❏ School Administrators as Evaluatee Checklist
❏ Superintendent as Evaluator Checklist
Looking for more information on Professional Goal Setting? Here is an outline with
resources and samples
Review SLO Process and set up support sessions for educators and administrators
CESA 6 Supports:
❏ Video 6:36 minute video that does an overview of the SLO Process
❏ One Page SLO Review with Process Guide
❏ Sample SLO form from MLP
❏ Research Brief on SLO
❏ Resource Round-Up SLOs
❏ SLO Readiness Audit
❏ SLO Toolkit Video from WI DPI
❏ SLO Process and Scoring Guide from WI DPI
❏ Balanced Assessments and SLO process from WI DPI
❏ Using Data in the SLO Process
❏ SLO Template with ST and LT considerations
❏ SLO Coaching Template
❏ SLO Coaching Conversations Protocol
❏ Formative Assessments for the SLO Process
❏ SLO Timeline
❏ SLO Process Guide
❏ DPI document on Balanced Assessment
Review Data Retreat and/or Data Wall information to help people connect SLOs to areas
in need of growth, school improvement plans and district initiatives
❏ One Form of a Data Wall
❏ Data Driven Discussion Protocol
❏ Portland School District's use of a Reading Data Wall and another look at the
system.
❏ WI DPI WISExplore Data Retreats resources
❏ Check Out one teacher’s data rich school year in an infographic
❏ Lots of protocols for looking at student work (and lots of other stuff!)
Review the Mini Modules below suitable for staff meetings, inservice, PLC meetings
❏ Using Formative Assessments in the SLO Process
❏ Student Surveys - The Importance, The Research, Surveys to Use or
Modify
❏ Using Data in the SLO Process
❏ Coaching the SLO Process
September
❏ Present PD on use and technology for Documentation Logs and Surveys
❏ Support survey development
❏ Evaluators should assign all scheduled and non-scheduled forms that they will be
responsible for to themselves
❏ Set Due Dates of any specific forms using the Detail View
❏ Evaluators should begin scheduling observations (on-going)
❏ Evaluators should begin informal observations
September and Early October
❏ SLO baseline data is being collected. Work with staff to ensure it goes smoothly
❏ Evaluators begin to schedule Goal Setting Conferences to discuss SLOs and discuss
Professional Practice Goals based on Self-Assessment, and other data for new, in need
of improvement and summary year educators and administrators (Forms to be
completed by Oct 15)
By October 15
❏ SLOs are prepared and collaboratively discussed
❏ Professional Practice Goal Setting Plan (SLO, Self Assessment and PPG in one form on
MLP) are being completed
❏ Survey Growth Plan for Teachers/Ed Specialists due October 15
By October 30
❏ SLOs are being reviewed with evaluator for New, In Need of Improvement and Summary
Year school administrators and New, In Need of Improvement and Summary Year
teachers/ed specialists
❏ Evaluators should complete goal setting conferences for New, In Need of Improvement
and Summary Year school administrators and New, In Need of Improvement and
Summary Year teachers/ed specialists
❏ Evaluators review and finalize Survey Growth Plans for teachers and educational
specialists
December
❏ Review and finalize Survey Analysis for new teachers/ed specialists
❏ Continue walk-throughs/informal visits
By December 15
❏ Complete pre-conference, formal site visit and post conference with evaluator for New,
In Need of Improvement and Summary Year school administrators and New, In Need of
Improvement and Summary Year teachers/ed specialists
January
❏ Determine status of walk-throughs/informal visits and plan for second semester
visits
❏ Review and finalize survey analysis for new/needs improvement eval types
By January 15
❏ All Teachers, Educational Specialists and School Administrators collaboratively review
SLO data and complete mid interval review section on the professional goal setting
review form
❏ Schedule second formal observation of all new/in need of improvement teachers
❏ Schedule first observation of all continuing contract teachers
By January 30
❏ Evaluators should have completed an informal observation for Summary Year, New and
In Need of Improvement administrators
❏ Evaluators conference with Summary Year, New and In Need of Improvement teachers,
ed specialists and school administrators regarding the mid interval section of the
professional goal setting review form
❏ Schedule and complete interim performance reviews for all new staff members
By February 1
❏ Conference with evaluator regarding Interim performance report for Summary Year, New
and In Need of Improvement school administrators
By February 15
❏ Survey Analysis complete by Feb. 15 for all continuing evaluation types – begin to
review and finalize forms.
By April 15
❏ School Administrators should have surveyed students/clients by now
❏ School Administrators should have completed survey summary form
By May 15
❏ All School Administrators Complete documentation log
❏ Evaluators should continuing reviewing documentation logs
June
Two weeks before end of school year
❏ All School Administrators collaboratively review SLO data and complete the end of
interval review section on the professional goal setting review form
❏ All School Administrators score SLO
By End of School Year
❏ Review SLO data with evaluator for Summary Year, New and In Need of Improvement
school administrators, teachers and ed specialists
❏ Evaluator will holistically score SLO for for Summary Year, New and In Need of
Improvement school administrators, teachers and ed specialists
❏ Complete observations for all educators
❏ Complete summative conferences for Summary Year, New and In Need of Improvement
school administrators, teachers and ed specialists
June 30 (DPI Mandated)
❏ Deadline for entering summary scores into MyLearningPlan
Summary of Minimum Observations by Eval Type
New/In Need of
Improvement Admin
Summary Year Admin
Formal (includes pre- and
post- conference and 45
minutes of observation)
One by December 15
One by end of year
Informal (15-20 minutes)
One by January 30
Two by End of Year
One by January 30
One by End of Year
(Three informal during the
evaluation cycle)
One by End of Year
New/In Need of
Improvement Teacher/Ed
Specialist
Summary Year
Teacher/Ed Specialist
Non Summary Year
Teacher/Ed Specialist
One by October 30
One by January 15
Formal (includes pre- and
post- conference and 45
Non Summary Year
Admin
minutes of observation)
Informal (15-20 minutes)
Three by End of Year
Two by End of Year
(Three informal during the
evaluation cycle)
Recommend one informal
(45 min)