Site Protection and Restoration Plan
[EVENT NAME, DATE]
Responsible Person:
Completed by:
1
Introduction
In line with the expectations of the public, government and corporate partners, and building on a steadily growing
track record, [Event Name] is extending its sustainability based activities around events to reach high sustainability
standards in order to become GEO Certified.
GEO Certified Tournament accreditation is delivered in partnership with the Golf Environment Organisation (GEO)
and builds on the programme for sustainable golf course management (OnCourse) and for sustainable golf course
development (GEO Legacy). It showcases sustainable construction and management of temporary venues, and
demonstrates an innovative and responsible approach to the planning and delivery of tournaments including posttournament legacy.
Site Protection
Site protection is achieved by is to identifying and mitigating potential environmental hazards that may arise from
an event and impact on the golf course and further environment.
This site protection plan contains the following information:
1) Methods implemented to protect the environment and wildlife prior to and during the event
2) Risk assessment and mitigation table which classifies the main environmental risks associated with the
event and identifies the mitigation options and the resultant residual risk
3) Incident response procedures
4) Contact numbers in case of incident.
5) Post event restoration plan
The plan does not cover the routine operations and maintenance of the course and clubhouse.
Risk Identification
The most significant risks to the environment from this event are:
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Habitat damage from vehicles
Spills and pollution to land and/or water from transportation
Habitat and archaeological site damage from temporary constructions
Disturbance to archaeological features, habitats, biodiversity and legally protected species
Fuel spills, vehicle accidents polluting land and/ or water
Litter
Noise and air pollution from running generators
Container spills from rupturing containers
Wrong connections of sewers and pipes
Spills during tank emptying causing pollution to water and/ or land
Silt, mud and other pollution entering water courses as result of severe rainfall event
Pre Event Protection Strategy
In order to protect the wildlife and habitats present on site we will:
-
Map all areas that must be specially protected such as environmentally designated areas and water courses,
this information can be found on our Site Plan document
- Ensure structures are situated suitable distances from watercourses to eliminate pollution risk
[Continue strategy here]
2
[Below is a starting point for a risk register – some aspects may be removed and activities and risks specific to your course and event must be added to complete]
Risk assessment and mitigation
This risk assessment is based on identifying the event activities that potentially pose a risk to land, water, air or human health. It is based on the severity of the risk and
the likelihood of it occurring. The severity is graded from ‘high’ being permanent damage to the local environment and risk of prosecution to ‘low’ where the damage is
temporary. Likelihood is graded from ‘high’ being very likely to happen to ‘low’ being unlikely to happen. The resultant risk assessment can be seen in the table below
with a summary table of the resultant risks shown under.
Key
Severity of risk
Low
Medium
Temporary
damage to local
environment
High
Likelihood Medium
of risk
Low
High
Permanent damage to
local environment
Likely to
happen
2
1
1
Could
happen
3
2
1
Unlikely to
happen
3
3
2
Summary
Risk level
1
2
Impact
level
High
(significant)
Moderate
3
3
Activity
Risk
Issue
Low
Risk
Mitigation
Residual
risk
Construction of
transport hubs and car
parks
Habitat and archaeological site damage from
construction of temporary transport hubs and
car parks, use of unsustainable materials for
construction and production of waste with no
potential reuse
habitat damage
archaeological site
damage
waste production
2
Siting of car park to avoid sensitive archaeological
sites and habitats
Construction to take account of site drainage, use of
sustainable materials and reuse potential
Construction team aware of site sensitivities
3
Installation of
temporary structures screens, grandstands,
tents, camera towers,
CCTV, cabling
Disturbance to archaeological features,
habitats, biodiversity and legally protected
species. Potential damage and ground
compaction to protected trees and tree roots.
habitat/ species
damage
archaeological site
damage
2
Siting of grandstands, structures, cable routes to
take account of sensitive areas
3
Delivery of materials
e.g., fencing, hoardings,
branding/ signage,
grandstands, catering,
sanitation
Habitat damage from vehicles, spills and
pollution to land and/or water from
transportation, waste, dust produced in dry
weather
habitat damage
archaeological site
damage
pollution to land
pollution to water
air quality
noise
1
Staging areas for storing equipment and materials
during construction away from sensitive areas,
habitats and species, identify habitat and tree
protection areas
Construction teams aware of site sensitivities
Identification of safe delivery routes away from
habitats, trees, water courses, etc. and teams aware
of site sensitivities
Venue speed restrictions adhered to
No flammable or toxic materials to be used in
staging
Vehicles should be low emission vehicles - low
sulphur diesel
3
4
Activity
Risk
Issue
Risk
Mitigation
Residual
risk
Last minute materials/
onsite materials being
used
Last minute purchases or materials owned by
suppliers/ venue not adhering to procurement
policy
procurement
2
Ensure all suppliers aware of procurement policy
and procurement commitments
3
Operation of
transportation hubs, car
parks
Fuel spills, vehicle accidents polluting land and/
or water, running engines causing air pollution,
noise, dust produced in dry weather
pollution to water
pollution to land
noise
air quality
dust
1
No idling of vehicles while waiting,
Car park traffic plan to minimise incidents and speed
limits
Driver training
Damping down dusty areas, vehicles stick to paved/
surfaced areas
3
Use of buggies around
site for staff, broadcast,
officials, players
Habitat damage in delivery route, spills from
transportation, waste, emissions from nonelectric vehicles, noise, washing of buggies
habitat damage
archaeological site
damage
pollution to land
pollution to water
air quality
noise
1
Staff encouraged to walk around site where possible
Electric buggies used as far as possible
Any refuelling done in secure area with bunded area
and spill kits available
Buggy washing area in secure area, water captured
and disposed of with site management
3
Spectator movement
Trampling of habitats and littering, disturbance
to species and archaeological features
litter
habitat damage
archaeological site
damage
2
Provision of clear signage
Roping off routes and stewarding
Adequate segregated bin provision with clear
signage
3
Temporary generators,
operation, maintenance
and management
Noise and air pollution from running
generators, spills causing pollution to land,
water and air from vandalism or refuelling or
delivery, compacting ground around trees
pollution to air
noise
pollution to water
pollution to land
habitat/ species
damage
1
Sited away from sensitive receptors - trees, houses,
etc.
Well maintained equipment, regular checks
Generators only running when required and
appropriate size for load
Method statements for refuelling
Particulate filters fitted on prime running generators
in sensitive areas
3
5
Activity
Risk
Storage and use of toxic
and/or polluting
substances such as
chemicals, oils, food or
beverages
Container spills from rupturing containers,
containers falling over causing pollution to land
and water
Overfilling containment
vessels
Issue
Risk
Mitigation
Residual
risk
pollution to water
pollution to land
resource use
1
Correct oil and fuel storage including all temporary
store
Doubled bunded and locked containers
No temporary storage within 10 m of water
Refuelling areas to be bunded
Provision of spill kits at fuel stores and training of
staff in their deployment
Correct waste disposal available for hazardous waste
3
Spill to ground
pollution to water
pollution to land
1
Refuelling method statements to be completed by
supplier
Spill kits in refuelling areas
3
Plant or equipment
failure
Fuel spill, hydraulic hose leak/ split
pollution to water
pollution to land
2
Well maintained equipment, regularly checked
3
Containment failure
Ruptured containment causing pollution to
land and/ or water
pollution to water
pollution to land
2
Well maintained containment, temporary
containment available, spill kits on site, containers
to be double skinned or bunded
3
Fires, explosions or
failure to contain fire
fighting water
Burning of fuels, staging materials, waste
pollution to air
pollution to water
pollution to land
2
Correct fire suppressant equipment available and
containment for water and foam
2
Use of electrical
equipment e.g., HVAC,
lighting, broadcast,
media, catering,
technology
Equipment left on
Poorly maintained equipment or not energy
efficient equipment
Disturbance to local residents, wildlife and
species
energy use and
carbon emissions
noise
2
Staff made aware of energy conservation and turned
off equipment
energy champion in each area identified who checks
at end of each day to turn off equipment in their
area
Noise levels adhered to
Equipment well maintained and checked
3
6
Activity
Risk
Issue
Risk
Mitigation
Residual
risk
Use of water and
production of waste
water e.g., catering,
sanitation, cleaning,
club house, course
management,
Wrong connections of sewers and pipes,
Spills during disposal/tank emptying causing
pollution to water and/ or land
pollution to water
pollution to land
resource use
2
Method statement for emptying from contractor
Check toilet connections regularly for leaks
Water saving devices on equipment
Water monitoring and conservation on course
3
Production of liquid
waste e.g., cooking oils,
security screening
Cooking oils and liquids confiscated at security
screening with inadequate storage and not
disposed of correctly
pollution to water
pollution to land
1
Adequate waste water provision, secure containers
or IBCs for storage and transportation of waste
liquids
3
Waste collection
Buggy routes causing habitat disturbance, spills
of liquid waste, solid waste blows around site
waste/ litter
habitat damage
species disturbance
pollution to water
pollution to land
2
Routes avoiding sensitive areas and bins sited in
accessible areas
secured containers on buggies
Liquid waste transported in secure drums/ bunded
containers
3
Storage of waste
Waste bins not secured, waste escapes as a
result of vandalism or animals
waste/ litter
pollution to land
pollution to water
2
Secure and lock waste compound
Liquid and hazardous waste stored appropriately
3
Cleaning and site
washing facilities
including waste
compound and outside
areas
Disposal of waste water to ground or surface
water drains
collection of unsegregated waste
contaminating waste streams
pollution to water
pollution to land
waste
1
Appropriate licences for cleaning and discharge of
water to foul. No water to be poured directly into
the ground or into surface water drains
training of cleaning staff
3
Removal of
infrastructure, hordings,
cabling, branding
Disturbance to archaeological features,
habitats, biodiversity and legally protected
species. Potential damage and ground
compaction to protected trees and tree roots.
Disposal of waste not according to waste
strategy
habitat damage
archaeological site
damage
waste production
2
Staging areas for storage away from sensitive areas
Staff training
Waste strategy and identified reuse options prior to
event
3
7
Activity
Risk
Issue
Risk
Mitigation
Residual
risk
Asset and waste
disposal
Assets or materials becoming waste when
reuse options not identified early enough
Excessive waste produced from tented village
and hospitality not adhering to waste strategy
waste production
2
Waste reuse options identified and facilitated
Waste minimisation maximised prior to arriving on
site
Waste segregation maximised
Cleaning staff trained in waste segregation plan
3
Additional course
management
Additional waste, use of fertilisers/ pesticides,
use of water, clearing of habitats and trees
habitat damage
species disturbance
pollution to land
pollution to water
waste production
1
Mitigate impacts through site restoration plan
Site waste, use of pesticides and water monitored
closely and reported in OnCourse programme
3
Impact from extreme
weather event
Silt, mud and other pollution entering water
courses as result of severe rainfall event
pollution to water
pollution to land
2
Silt traps over drainage points if appropriate
Minimise vehicle movement over unpaved areas
after heavy rains
3
8
Incident response plan
In the event of an incident, processes should be in place to respond effectively and minimize any
potential damage. Incidents could include anything from unexpected contamination, flooding,
leakage, spills, and damage to wildlife and habitats.
Step 1: Avoidance and planning
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Identify potential environmental risks and incidents at the outset and ensure all mitigation and
management solutions are adopted to minimize the risk of an incident.
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Put preventative measures in place e.g. provide suitable spill kits on your vehicles; provide
regular staff training and awareness sessions
Step 2: Notification and reporting
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All incidents should be notified to the site manager
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Incidents that involve pollution, the release of hazardous substances or fish kills must be
reported immediately to site management who will report it to the relevant environmental
authority.
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All incidents and near misses should be reported, you may be required to complete an incident
report card.
Definition of a near-miss incident:
Any event or condition (including risk behavior) that has the potential to cause injury, illness,
damage or loss
Step 3: Recovery, investigation and learning
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All suppliers should adopt measures to mitigate any further incidents and minimize harm. These
measures should be in consultation with Site Management and, where necessary the relevant
environmental authority.
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Incidents should be investigated to identify immediate and underlying causes and to prevent
any repeat occurrence.
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All incidents and near misses will be recorded and disseminated to suppliers to prevent future
incidents of a similar nature.
9
[Complete locally relevant emergency details]
Emergency Contact numbers:
Event Management
Contact name:
Contact number:
Estate Manager
Contact name:
Contact number:
Local Environment Protection Agency
Contact name: Emergency Incident Helpline
Contact number:
Local Water Company
Contact name: Customer Helpline
Contact number:
Local Authority
Contact name: Council Helpline
Contact number:
10
Post Event Restoration Plan
A large event will impact on land even if all precautions are taken, this restoration plan sets out
how damage will be repaired and the predicted costs associated with remediation.
Area/location
affected
Predicted or
actual impact
Restoration
method/plan
Responsible
person
Completion
date
Budget
implication
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