This manual has been developed to familiarize you and your daughter with our club and the
Junior Olympic volleyball program. The information in this manual can be used throughout the year for your reference regarding all facets of our program.
It is EAST TROY HEAT’s philosophy to encourage our players to be multiple sport athletes.
We are committed to providing quality training, both physically and mentally, through the competitive experience.
It cannot be emphasized enough that the Junior Olympic program requires COMMITMENT.
We expect all players participating in the program will discuss with their parents the need for commitment to this program. The entire program requires a great deal of time and effort by both the players and the parents. We expect players to show total commitment. At the same time, we do not want our players to jeopardize their education or stop representing their high school in other sports. We therefore expect that all players will maintain passing grades while they are in the program.
Age and ability determines the team a child plays on. A player may play up with older players but cannot play down with younger players. Teams will be classified as a Club or Open team based on the level at which they will be competing. We try to develop a schedule based on each individual team.
We will be keeping between 8 and 10 players on each team. Playing time is up to the individual coach.
Practices will typically be held on Monday and Wednesday nights from December through
March/April (depending on the the team). We will mainly be practicing at East Troy Middle School. A practice schedule will be provided at a later date. Training Team, 12’s, 13’s, 14’s will use the early time slot with the 15’s, 16’s and 18’s using the later time slot. Practice will be 1hr 30 min. with the training team being 1hr.
Parents are responsible for all transportation to and from tournaments. Coaches will not be allowed to transport players. Officiating duties are a part of the tournament commitment. On days of tournaments, it is wise not to schedule other activities if at all possible due to out-of-town travel and the possibility of playing late in the day.
A section has been included in this handbook regarding Codes of Behavior for tournament competition. PLEASE read this section carefully. We know that competition can bring out both the best and the worst in people. We, along with USA volleyball and the Badger Region, expect that our parents, fans, and players will always display sportsmanlike behavior during tournaments.
Hope you’re ready for a great season of volleyball!

Each year we evaluate a large number of athletes during tryouts, and every athlete is evaluated every year. Each athlete must come to the tryouts ready to compete for a place on one of our teams. An athlete with a limiting physical or medical condition should contact the club prior to tryouts. Players should never assume because they are on a team one year they will automatically make a team the following year. Each year athlete’s skills improve and each year the pool of athletes to choose from will change.
Some athletes have extensive playing experience while others do not. Athletes go through a physical evaluation; coaches evaluate their potential as well as intrinsic traits. We base our selections on what the athletes do during the tryout period and what we perceive their potential to be.
Tryout Procedure
All players of the same age group will be evaluated by several members of the club staff. Even if these coaches aren’t standing directly on the court, there are people watching for skills and also leadership and communication skills from each athlete.
Team Composition and Placement
● Teams typically will consist of between 8 and 10 players. Total team participants are left to the
● discretion of the club director and team coach.
The number of teams within each age group is dependent upon:
○ The number of players trying out
○ The number of available coaches
○ The number of available practice courts
● Teams will be chosen in an effort to maximize the advancement of ALL players
● It is up to the discretion of the coach and club director if they would like to move a player to a different age group (“playing up”). This is not something that should be requested by a player or parent.
● Teams will be divided into single age groups: 12 and under, 13s, 14s, 15s, 16s, and 18s. If there is a player at any age group that would like to work on skill development and doesn’t want to travel to tournaments, they can tryout for the training team
Offer Process
All offers to play on a HEAT team will be offered via a phone call from that team’s coach.
Badger Region Commitment Policy
For players on teams 14 and younger (tryouts in October): A player will not be required to commit to a club for which they were a registered member the previous season until 9:01 p.m. on Tuesday (Oct 15,
2013). For all other players, they are not required to commit until 9:01 p.m. on Thursday (Oct 17, 2013).
For players on teams 15 and older (tryouts in November): A player will not be required to commit to a club for which they were a registered member the previous season until 9:01 p.m. on Tuesday (Nov 19,
2013). For all other players, they are not required to commit until 9:01 p.m. on Thursday (Nov 21,
2013).
In other words, if you played for a club in the 2013-14 season and that same club offers you a spot for the new season, that spot can be held until Tuesday night. If you receive an offer from a club that you did not play for in 2013-2014 season, that offer can be held until Thursday night. As always, players are encouraged to let clubs know of your intentions as soon as the decision has been made.

Acceptance Process
After you have received an offer and have decided to commit, the official acceptance policy is to log into Webpoint ( https://webpoint.usavolleyball.org
) and select the club from the dropdown menu. (On the left side, click “My Information” and then the far left tab titled “Main Info.” You’ll see a drop-down menu with “Undecided” in it. Choose the selected club from that list.). Please be sure to talk about this decision as a family as once this decision is made, it is for the entire season.
Once you have committed to accept a position, you are considered a member of that team. From this point on, if for any reason you need to withdraw from the club, the cancellation policy will be referenced.

There are two different weekends for tryouts this year. Try-outs for the training team ,
12’s, 13’s and
14’s
will be held on Saturday, October 5, 2013 at East Troy High School.
Tryouts will proceed as follows:
Training team & 12U
13U & 14U
9-10am
10am-11:30pm
Open Sunday Oct 6th 3-4pm (for anyone who can’t make their earlier
designated time)
Pre-registration for tryouts can be done at the parent meeting on Saturday September 22, 2013 or by mailing the forms and tryout fee postmarked BY OCTOBER 1 ST 2013 to:
JEREMY WEIS
2529 BRITTANY LANE
EAST TROY WI 53120
The following forms need to be completed for PRE-REGISTRATION (can be found at www.easttroyheat.com
under tryout info):
-2013-2014 Player Information Form
-Player Medical History and Release Form
-East Troy HEAT Photo Release Form
-$30 (non-refundable; cash or check payable to East Troy Heat)
**bring webpoint membership to tryouts**
If you register when you come to tryouts, you will need the same forms filled out and the fee is $45
(cash or check payable to East Troy Heat) This is a non-refundable fee and does not get applied to your dues if/when you are offered a spot on a team.
If you have not pre-registered using Webpoint, you will not be allowed to tryout. It is advised that a parent be present when forms are turned in to make sure all required forms are accurately completed.
Please arrive at least 15 minutes early so that we can collect the necessary paperwork prior to your tryout time.

Tryouts for 15’s, 16’s, and 18’s will be held on Saturday November 10 , 2013 at East Troy High School.
Tryouts will proceed as follows:
15’s
16’s
18’s
9-10:30am
9-10:30am
9-10:30am
Pre-registration for tryouts can be done at the parent meeting on Sunday September 22, 2013 or by mailing the forms and tryout fee BY OCTOBER 1
ST
2013 to:
JEREMY WEIS
2529 BRITTANY LANE
EAST TROY WI 53120
The following forms need to be completed to PRE-REGISTER (can be found at www.easttroyheat.com
under tryout info):
-2013-2014 Player Information Form
-Player Medical History and Release Form
-East Troy HEAT Photo Release Form
-$30 (non-refundable; cash or check payable to East Troy Heat)
**bring webpoint membership to tryouts**
If you register when you come to tryouts, you will need the same forms filled out and the fee at the door is $45 (cash or check payable to East Troy Heat). This is a non-refundable fee and does not get applied to your dues if/when you are offered a spot on a team.
If you have not pre-registered using Webpoint, you will not be allowed to tryout. It is advised that a parent be present when forms are turned in to make sure all required forms are accurately completed.
Please arrive at least 15 minutes early so that we can collect the necessary paperwork prior to your tryout time.

The 12’s, 13’s, & 14’s, teams will be classified as a regional team and will be participating in club division tournaments. The 15’s, 16’s and 18’s teams will be classified as a national team and will be participating a qualifier and some multi-day tournaments. Dues for the regional teams will be $750 payable in two installments of $375.00. Dues for the national teams will be $975 for the 15’s and 16’s payable in two installments of $500 & $475; and $1300 for the 18’s payable in two installments of $650.
Dues for the training team will be $375 payable in two installments of $187.50. Once again, we will be asking that each family send either one check for the full amount or two separate checks for both half’s of your child’s dues. What I ask is that you post date the second check for January 29,
2013 . By handling club dues this way it will alleviate the hassle of remembering to pay your dues on time. A late fee of $15 will be charged to those accounts not paid within 15 days of the due date. You will also be paying for your child’s registration and this fee will not be counted against your club dues.
These fees cover:
-Tournament entry fees
-2 Uniforms
-Coaches salary and travel
-Equipment
-Administrative fees and supplies
Additional fees that will be covered by the player:
-Travel expenses including hotel, food and transportation
-Black spandex, shoes, knee pads, socks, any other clothing other than uniforms
-AAU membership (for those teams playing in AAU tournaments)
For your convenience, payment coupons have been attached. Please send both coupons if you are sending two separate checks. Both payments are due at the Dec. 2nd practice.
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Please make checks payable to EAST TROY HEAT
Player’s Name:
______________________________
Team: ___________ Check #: ___________
Mail to:
EAST TROY HEAT
C/o Jeremy Weis
2529 Brittany Ln.
East Troy, WI 53120
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Mail to:
Please make checks payable to EAST TROY HEAT
Player’s Name: ______________________________
Team: ___________ Check #: ___________
EAST TROY HEAT
C/o Jeremy Weis
2529 Brittany Ln.
East Troy, WI 53120

If you accept a position on any team and you quit before Dec 2nd (1st practice), you will be a charged a
$150 inconvenience fee. If you accept a position on any team and quit after Dec 2nd, your payment will
NOT be refunded. We will also abide by the Badger Region Unpaid Fees Policy:
A Junior Club player must remit all club fees as specified by their Club/Team, within the club’s scheduled time frame. If fees are unpaid at the end of the Club’s season, the Club Director may use any legal means necessary to obtain payment, i.e. collection agency. Nonpayment will result in the athlete’s name being submitted to the Badger Region Office, resulting in the athlete being restricted from registering for a future season with any USAV Region until the fees are paid. A letter requesting payment that includes the parent’s name, player’s name, player’s age level and notification of this policy must be sent to the family and a copy to the region office. Club directors must notify the region office immediately when payment has been made. The payment circumstances are between the club and the family, the Region does not get involved in financial disputes.

Only IMPACT-certified adults with current USAV memberships and properly background-checked club volleyball personnel are allowed to provide instruction and have on-court contact with players during practice or tournaments.
Due to safety concerns, parents are not allowed to be in the gym during tryouts or practices. Parents are also not allowed to “shag” balls during tournaments unless they are registered with USAV/Badger
Region.
We expect players, parents and coaches to keep the facility clean while we use it. If we abuse this location, we risk losing it. Players are asked to turn their cell phones off during practice. Any player whose phone rings/beeps/plays a sound during practice will face consequences.
Locations and Schedule
Practices will be at the East Troy Middle School gym for 1.5 hours. Practices will be held every
Monday and Wednesday (unless otherwise notified) and will be conducted by the team’s coach and/or assistant coach. YOUR TEAM’S CALENDAR IS SUBJECT TO CHANGE AT ANY POINT DURING
THE SEASON. Changes will be made on the website and via email, so please be sure to check both of these points prior to practice.
Practice Structure & Attendance
Scheduled practice time is start time. Please arrive early enough to be dressed and completely ready for practice by designated start time, which usually requires 15 minutes before start time.
IF AN ATHLETE CAN NOT BE AT PRACTICE, THE ATHLETE IS EXPECTED TO CONTACT
THE COACH. It is the athlete’s responsibility (not the parent) to reach the coach before the practice starts. If unable to attend due to a previous commitment, let your coach know at least a week in advance.
All athletes are expected to attend every practice. Only an illness serious enough to keep the athlete home from school or a genuine family emergency are legitimate excuses for missing practice.
Regardless of the reason, if an athlete misses practices, playing time may decrease and roles may be reviewed. Club dues will not be refunded for missing practices.
Practice Cancellations – Weather-Related Cancellations
Please be aware that HEAT may have to cancel practice at the last minute due to weather, coach unavailability, personal emergencies and scheduling conflicts.
WEATHER-RELATED CANCELLATIONS: If schools are closed or school events are cancelled, so are our practices. If the morning/afternoon forecast calls for bad weather late in the day, keep an eye on your email. Any cancelled practice will be announced on the website and via email or text by 3:00 p.m.
Players are encouraged to use their best judgment when attempting to travel to practice. The safety of the athlete and their family is our first concern and priority. If you will not be making practice due to weather, please call your coach ASAP.

Scheduling and Objectives
HEAT will work to make the most competitive schedule possible with the athletes on each team.
Non-refundable tournament fees are paid by HEAT on December 1 to the respective tournament hosting clubs. Tournaments are RARELY, if ever, cancelled because of weather. We are expected to make every effort to attend. However, if we decide that the safety of the participants is at risk, a recommendation will be made not to attend. However, we will NOT be refunded for this fee, hence, the participants will not be refunded either.
Day-Of Schedule
Each tournament format is determined by the organization hosting the event. Tournament hosts will provide actual day-of scheduling details no later than the Wednesday prior to the tournament date. This will be either emailed out or posted on their website. Your coach will send you this information as soon as we receive it. PLEASE DO NOT REPEATEDLY CONTACT US ABOUT THE SCHEDULE as we do not have this information prior to Wednesday. Plan on being at the tournament early in the morning and remaining there all day long. Teams do one of three things at a tournament: play, officiate, sit out
(time to eat and watch other teams, especially those in our club). Tournaments can run ahead of schedule or (more often) behind schedule. Please be prepared. Please also be aware that there could be additional charges for spectator entry and/or parking, and many facilities have rules regarding outside food and beverage. We as a team/club can/will be penalized for breaking these rules.
Uniforms
Upon acceptance into the club and payment of dues, each participant will receive 2 uniforms. The club director will decide on the style of uniforms which will be worn at all age levels for that season (training team will not receive uniforms since they do not play in any tournaments). Uniforms are to be worn only on tournament days and only by team members. Uniforms should not be worn for practice or out in public. All players are expected to be in full uniform each time the team competes at a tournament. If you happen to lose your uniform, you will NOT be provided with a new one. Uniform maintenance is the responsibility of the player – wash only in cold water and air-dry – if you forget your shorts or jersey, you will NOT be able to participate. PLEASE PACK THE NIGHT BEFORE A
TOURNAMENT!
Scorekeeping and Officiating Duties
All players are expected to help officiate in one of these capacities:
●
●
●
●
nd
Training will be provided to all club members prior to the first tournament to be able to do each of these positions, and online tools are also available to help you learn. NO
PLAYER IS EXEMPT FROM OFFICIATING DUTIES!
It is also important to note that oftentimes when you lose your last match of the day, you will be expected to officiate the next match. NO PLAYER MAY LEAVE THE

TOURNAMENT IN ADVANCE OF THE ENTIRE TEAM, REGARDLESS OF
WHETHER THEY ARE ASSIGNED AN OFFICIATING DUTY OR NOT. Under certain extreme circumstances, permission may be granted by the coach for a player to leave early.
No cell phones or electronic devices should be at the scorekeeping tables or used by any player with a reffing assignment. If seen by the coach, they will be confiscated and turned over to the parent(s). If a parent is not present, the phone or device will be held by the coach until the end of the day.
Travel
Many tournaments require travel time. It is the responsibility of the family to get the player to the tournament on time. This may mean traveling as a family or making arrangements for your child. If sending your child with another family, it is suggested you provide some gas money. Coaches are NOT allowed to transport players, unless that player is their child. These trips are for the player’s volleyball experience and training as a member of a team, not a family vacation.
Parents must understand and agree that when the team is traveling to tournaments, Club Badger Region will not act in place of a parent or assume any duty of supervision including at hotels or in the course of transportation to or from the event.
Weekend or longer tournaments may require overnight lodging that is not included in the team fee. Players are required to stay with a parent or other designated adult. You will need additional funds for food, t-shirt purchases, etc. Any flights will be the sole responsibility of the individual.
Although we will provide site directions given to us, please double check with other sources. Please make sure you know where you are going and allow more than enough time to get there. Getting lost is not an acceptable excuse for being late and could jeopardize playing time.
Heat will not be responsible for any player’s personal items while participating in an event. All athlete’s personal items will be their own responsibility while playing or during hotel lodging. It is advised that no jewelry be brought to tournaments as it cannot be worn. It is also advised that cell phones be left at home or turned off, as tournaments are a time for competition, not texting.
Team Contact List, Website and Other Communications
Once the club’s teams are formed, each team is in charge of forming their own contact list and determining which option is the best way to communicate (email, phone, text, etc). The coach for each team will then distribute to their team. Corrections can be made directly to the coach as soon as they are noticed.
Regularly check out the HEAT website (www.easttroyheat.com) as this is where a majority of the answers to questions will be posted – locations, dates and times of practice and tournaments, etc. We also urge members to make sure we have a regularly-used and correct email address on file as information will be communicated that way as well.
Social media is also popular, however, we urge coaches not to accept “friend” requests from their players, nor any other current players under the age of 18. We will utilize our HEAT Facebook page, however, official communication and information will be via our website.

At events, we encourage all players to leave their phones at home or in the car, or at least in their bags.
They are not allowed at the scorer’s table and can be a distraction throughout the day. Face-to-face team communication and bonding are favored over texting or playing games during off times.
This rule states that a parent may not confront a coach on the day of a tournament before play, during play, or after play has concluded. If you feel it is necessary to discuss items such as coaching style, playing time, or any other aspect of your daughter’s club experience, you will need to contact the coach to set up a time to meet. Present at this meeting will be the club director, coach, player, and parents.
If at any time the player individually would like to discuss any of these items with her coach, she is more than welcome to do so.

As an athlete, I will aspire to:
● Participate in volleyball alcohol and drug free;
● Play by the rules of volleyball;
● Use positive verbal and physical behavior, controlling temper and aggression (intent to do harm);
● Tell the truth about another person’s involvement in or knowledge of something that violates the
● rules;
● Show fair play by treating all those involved in the match with dignity and respect;
Treat others as I would like to be treated;
● Work hard and honestly to improve performance and participation;
● Maintain a positive image of myself by playing volleyball for enjoyment.
As a parent, I will aspire to:
● Be positive in attitude toward volleyball and emphasize the cooperative nature of the sport;
● Encourage hard work and honest effort that will lead to improved performance and participation;
● Encourage athletes to participate in volleyball alcohol and drug free;
●
●
Encourage and respect referees and officials and their integrity;
● Encourage athletes to participate for their own enjoyment;
Applaud fair play and good play during games and/or matches;
● Be supportive of all attempts to remove verbal and physical abuse from organized volleyball
● activities, including language;
Meet the required administrative and programmatic rules if in some cases the athletes are not able to do so;
● Protect athletes from sanctions and/or suspension by producing accurate documentation;
● Attend age-group (5-18) volleyball events alcohol and drug free;
● Use only designated smoking areas that are clearly posted at age-group (5-18) volleyball events.