Page 1 of 7
Subject: Compliance of Section 4 of RTI Act.
Ref. Nos. RTI/10-11/55 & 84/1026 – 1031, dated: 10/02/2011, RTI/10-11/55/1068 – 74, dated: 16/02/2011 & Reg. /3959,
dated: 22/02/2011.
Serial
No.
Section 4 of RTI Act.2005
Information of COE Section
Section 4 (1) (a):
Catalogue of records:
Every public authority should provide as Routine files, dispatch registers for routine dak, dispatch and
much information suo motu to the public receipt register of answer sheets, stock registers of Section,
through various means of communications answer sheets consumption registers, stock register of different
so that the public have minimum resort to question papers, question papers hand over register to different
the use of the Act obtain information.
Centre superintendent register, attendance register of Section
Internet being one of the most effective officials along with CL records, RTI matters file, attendance
means
of
information
1.
communications,
may
be
posted
on
the register of invigilators on examination duty, remuneration paid to
the staff and faculty register, checked answer sheets of Certificate &
website.
Diploma courses, checked answer sheets of re-evaluation/retotaling.
It should ensure that the records are duly
catalogued and indexed in such a manner
and from that it may facilitate the right to
information.
Circular files, register for verification of bills of Photostat machine
(s), photocopies of Certificate, Diploma awards of previous years,
UG
&
PG
grade
sheets
copies
from
December
–
2010
examinations, study schemes of all courses.
Performa’s for re-evaluation/re-totaling, practical’s examination
remuneration, awards making, remuneration payment.
Panel files of papers setters and papers checkers, information is
collected from all HOD’s and compilated in section.
2.
Section
4(1)(b)
of
the
Prepared by: Gurbax Singh, Caretaker, COE Section
Act:
in Sixteen categories manuals are as under:
Dr. P Kumar, COE
Page 2 of 7
Subject: Compliance of Section 4 of RTI Act.
Ref. Nos. RTI/10-11/55 & 84/1026 – 1031, dated: 10/02/2011, RTI/10-11/55/1068 – 74, dated: 16/02/2011 & Reg. /3959,
dated: 22/02/2011.
particular, requires every public authority
to publish in following sixteen categories
of manuals information:
Manual
(1):
the
particulars
organization, functions and duties
of
its Organization of COE, functions & duties:
COE is working under Dean (Academics) with Coordination of
Academics Section and all departments of SLIET. In COE Section,
01 COE, 02 LDC’s and 01 UDC are deputed with 03 number
Helpers.
On the basis of information of students of all courses received
from different departments and Academics Section of the
Institute, COE Section is responsible for arrangement & conduct
3.
of all internal examinations of all courses of SLIET. Arrangement
includes - arrangement of papers setting except centralized
minors,
copying
centralized
Invigilators,
and
minors,
Centre
packing
deployment
Clerks,
of
of
Daftri,
question
Centre
etc.
papers
except
Superintendents,
for
examinations.
Preparation of date sheets for all exams like – Centralized Minors,
End Semester Exams, Supplementary Exams, etc. Section is also
responsible for re-evaluation/re-totaling of answer sheets of
Certificate & Diploma courses Examinations.
4.
Manual (2): the powers and duties of its COE is overall in charge of section. Other officials of Section are
officers and employees
Prepared by: Gurbax Singh, Caretaker, COE Section
Dr. P Kumar, COE
Page 3 of 7
Subject: Compliance of Section 4 of RTI Act.
Ref. Nos. RTI/10-11/55 & 84/1026 – 1031, dated: 10/02/2011, RTI/10-11/55/1068 – 74, dated: 16/02/2011 & Reg. /3959,
dated: 22/02/2011.
directly working under COE. LDC’s, UDC & Helper’s of Section are
working as per duties of their cadre (s).
Manual (3): the procedure followed in All decisions are taken as per decisions taken in Senate meetings.
5.
the decision making process, including
COE is working in the supervision of Dean (Academics) for taking
channels of supervision and accountability
decisions regarding specific academics matters.
Manual (4): the norms set by it for the Norms followed: Decisions of Senate, Academic Calendar, rules
6.
discharge of its functions
regulations given in syllabus books and study scheme (s) are
followed for working and discharge of various functions of
Section.
Manual
(5):
the
rules,
regulations, As given in Section 4 (1) (a) & Section 4 (1) (b) manual
instructions, manuals and records, held by
No.04.
it or under its control or used by its As per agenda of 4th Senate Meeting of SLIET, it was proposed:
employees for discharging its functions
“The answer sheets related to Certificate/Diploma/Degree/M.Tech
programmes are lying in the various departments and it is
7.
voluminous in nature. It is proposed that the answer sheets
related to pass-out batches be disposed off (If there is no legal
case pending).
Senate of SLIET has approved vide Agenda Point No. 4.16
of Senate that “All the answer sheets (six months after the
batch is passed out) will be disposed off by following the
Government of India rules. In case rules are not available then it
Prepared by: Gurbax Singh, Caretaker, COE Section
Dr. P Kumar, COE
Page 4 of 7
Subject: Compliance of Section 4 of RTI Act.
Ref. Nos. RTI/10-11/55 & 84/1026 – 1031, dated: 10/02/2011, RTI/10-11/55/1068 – 74, dated: 16/02/2011 & Reg. /3959,
dated: 22/02/2011.
will be disposed off through tender. A Certificate stating that the
answer sheets are cut and shredded has to be obtained from the
concerned party by the Store Purchase Officer (SPO).
Practice
has been implemented by SLIET.
Manual
8.
(6):
a
statement
of
the
As given above in section 4 (1) (a)
categories of document that are held by it
or under its control
Manual
(7):
the
particulars
of
any
arrangement that exists for consultation
9.
with, or representation by, the members
of the public in relation to the formulation
of its policy or implementation there of
Manual (8): a statement of the boards, Different Committees:
councils, committees and other bodies UMC Committee, Senate, Committees are working. Minutes are
consisting
persons open for public.
constituted as part or for the purpose of
10.
of
two
more
its advice, and as to whether meetings of
those boards, councils, committees and
other bodies are open to the public, or the
minutes of such meetings are accessible
for public
11.
Manual (9): directory of its officers and
Prepared by: Gurbax Singh, Caretaker, COE Section
COE = Dr. P Kumar
Dr. P Kumar, COE
Page 5 of 7
Subject: Compliance of Section 4 of RTI Act.
Ref. Nos. RTI/10-11/55 & 84/1026 – 1031, dated: 10/02/2011, RTI/10-11/55/1068 – 74, dated: 16/02/2011 & Reg. /3959,
dated: 22/02/2011.
employees
UDC / Caretaker = Gurbax Singh, Caretaker
LDC’s =
Mr. Kimti Lal &
Ms. Vibha Rani.
Helpers =
Mr. Amarjit Singh,
Mr. Makhan singh &
Ms. Manjit Kaur.
Intercom Nos. 142 & 145
Manual (10): the monthly remuneration
received
12.
by
each
employees,
of
its
officers
including
the
as
provided
compensation
system
in
and
of Manual as updated by Accounts & Administration section.
its
regulations
Manual (11): the budge allocated to
each
13.
of
its
particulars
of
expenditures
agency,
all
and
indicating
plans,
the
proposes Manual as updated by Accounts & Administration section.
reports
on
disbursements made
Manual (12): the manner of execution of
14.
subsidy
programmes,
including
the
amounts allocated and the details of
Not Applicable
beneficiaries of such programmes
15.
Manual (13): particulars of recipients of Not Applicable
Prepared by: Gurbax Singh, Caretaker, COE Section
Dr. P Kumar, COE
Page 6 of 7
Subject: Compliance of Section 4 of RTI Act.
Ref. Nos. RTI/10-11/55 & 84/1026 – 1031, dated: 10/02/2011, RTI/10-11/55/1068 – 74, dated: 16/02/2011 & Reg. /3959,
dated: 22/02/2011.
concessions,
permits
or
authorizations
granted by it
Manual (14): details in respect of the Date sheets of all examinations conducted by COE Section are
16.
information, available to or held by it, uploaded on the Institute Website from time to time.
reduced in an electronic from
No electronic form information is reduced in section.
Manual (15): the particulars of facilities
available
17.
to
citizens
for
obtaining
Information given on Institute website for working hours of
information, including the working hours Library of the Institute. Section has not established separate
of a library or reading room, if reduced in Library.
an electronic from
18.
19.
20.
Manual (16): the names, designations
Information given on Institute website by Administration Section
and other particulars of the Public
Information Officers; And thereafter of SLIET.
update these publications every year.
Academics Calendar is circulated in advance for all Academics
Section 4 (1) (c): Publish all relevant
facts while formulating important policies Activities by Academics Section of SLIET. Date sheets of
or Announcing the decisions which affect examinations and invigilators duty charts are circulated in
public.
advance for conduct of different courses examinations.
Academics Calendar is circulated in advance from all Academics
Section 4 (1) (d): Provide reasons for its
administrative or quasi-judicial decisions Activities. All academics programmes are managed as per this
to affected persons.
calendar.
Prepared by: Gurbax Singh, Caretaker, COE Section
Dr. P Kumar, COE
Page 7 of 7
Subject: Compliance of Section 4 of RTI Act.
Ref. Nos. RTI/10-11/55 & 84/1026 – 1031, dated: 10/02/2011, RTI/10-11/55/1068 – 74, dated: 16/02/2011 & Reg. /3959,
dated: 22/02/2011.
Following Performa’s are used by COE Section (performas are up loaded by Academics Section on website):
1. Performa for re-evaluation / re-totaling = used by students.
2. Remuneration bill for evaluation of answer sheets = used by faculty members.
3. Award Sheet = used by faculty for awards making.
4. Performa for practical examinations claim = used by staff and faculty for claiming the practical examinations claims.
Prepared by: Gurbax Singh, Caretaker, COE Section
Dr. P Kumar, COE