Fall 2015 Artists in the Community
Grant Program
Grant Reporting Requirements
Within 30 days of the conclusion of your grant-supported project, you must submit
documentation of the project before your final payment will be issued. All final report
documentation must be received by June 30, 2016. The required documentation is comprised
of:
1.
2.
3.
4.
A Final Report (form begins on page 2 of this document);
Receipts* totaling the grant award amount plus the grantee match;
10 high-resolution jpg images of the project activities, and;
Photo releases for all participants shown in the submitted images.
Failure to submit any of these materials may affect your future eligibility for programs of Friends
of the Arts Commission or Sacramento Metropolitan Arts Commission.
* Acceptable receipts are: copies of canceled checks; payroll ledgers; signed receipts that
indicate that the vendor named received payment; bank statements (highlight relevant line
items) and; store receipts that include:
 Transaction date (during the grant period)
 Amount spent
 Payment method
 Store or vendor name
Failure to submit sufficient receipts may result in the adjustment of your grant award amount.
Ready to Submit?
When you are ready, there are three ways you may submit your Final Report and
documentation:
1. Email all materials to llittlefield@cityofsacramento.org. Include Artists in the Community
in the subject line.
2. Mail your materials to: Friends of the Arts Commission, Attn: Artists in the Community,
1030 15th Street, Suite 240, Sacramento, CA 95814.
3. Drop off your materials at the Friends of the Arts Commission office (address above).
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Fall 2015 Artists in the Community
Grant Program
Final Report
Directions: Please complete all questions as thoroughly as possible, making sure to address all
prompts.
Grantee Information
School or Organization Name:
Project Director:
E-mail:
Phone:
Project Information
1. Was your project a Residency or an Enriched Arts Event?
2. Number of students who participated in your project:
3. Total individuals benefitting from your project (students, teachers/staff, artists, audience
members, etc.):
4. Briefly recap the activities completed under the grant, noting any changes since you
submitted your application. Include the art form, student population, specific learning
activities and the objectives they addressed.
5. Explain how your project met the four project elements (experience, creation, reflection,
and assessment).
6. Assess the success of the project, and identify the factors upon which you base this
assessment. What were the greatest strengths and/or successes of the project?
7. Assess the overall performance of your chosen teaching artist(s), and identify the factors
upon which you base this assessment. Would you hire this/these artist(s) again?
8. Describe how each member of the project team met the requirements of their assigned
role (Project Director, Site Administrator, staff member/classroom teacher, and teaching
artist).
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9. Describe the impact this grant (and/or the activities produced under it) has had on your
school/organization, including your staff, clients/students, and programming. Be specific.
10. Are you planning to continue or replicate this project (or components of it) in the future?
If so, in what capacity? What, if anything, might you do differently?
Final Budget
EXPENSE
TOTALS:
TOTAL COST
$
$
$
$
$
$
$
$
$
$
$
$
$
AMT COVERED BY
GRANT*
$
$
$
$
$
$
$
$
$
$
$
$
$
AMT COVERED BY
MATCH**
$
$
$
$
$
$
$
$
$
$
$
$
$
11. Grant award amount: $
12. Please provide any expense clarification or additional budget information. Don’t forget to
attach your receipts!
13. Additional Required Attachments:
1. 10 photos submitted as high resolution (at least 300 dpi) jpg files.
2. Copy of signed photo release forms for all people shown in photos.
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