Youth Philanthropy Board
Grant Application Instructions
REQUEST FOR PROPOSALS
DEADLINE: Wednesday, September 23, 2015
Youth Service Hawaii’s Youth Philanthropy Board announces the availability of grant funds (up to
$750) to support service learning projects:
Proposed by school or non- profit group of students with teacher
Address community needs such as:
Homelessness, Environment, Peace, Disaster Preparedness, Elder Needs.
Link to school/subject curriculum
SELECTION CRITERIA
Proposed by school group of students and a teacher of grades 1 – 12th grades. Higher
education students will be accepted if they are partnering/mentoring a grade 1 – 12 group
of students.
Project will address community needs in the areas such as:
Homelessness, Environmental Stewardship, Peace, Disaster Preparedness, Elder
Students will be directly involved in service as part of the project.
Students and teacher will link project to curriculum standards and/or learning objectives
Students and teacher will share their experience with educators in the community in
spring of 2016
In evaluating each application, funding decisions will be made based on the following criteria.
Priority consideration will be given to programs that:




Involve youth in the development and implementation of the project.
Have impact on a broad and diverse population in the community.
The service is connected to an identified need in the community.
Project involves bringing other students in to learn about and work for the community need.
USE OF GRANT FUNDS

Uses include:
 Materials and supplies to carry out service
 Transportation to get to service site
 Food for volunteers

Uses not approved:
o Giving money to individuals or to a non-profit group.
HOW TO APPLY
A grant applicant must:
1. Submit the cover sheet and the Youth Philanthropy Grant Application.
DEADLINE
Complete applications and materials are due no later than 5:00 pm, September 23, 2015.
Applicants may be e-mailed to yshypb@yahoo.com
REVIEW PROCESS
Each application will be reviewed. The Youth Philanthropy Board will ask to meet with the finalist
in the grant selection process. After reviewing applications, and interviewing the applicants,
Youth Philanthropy Board will make recommendations for funding. All applicants will be notified
by mail of the Youth Philanthropy Board’s decisions.
Members of the Youth Philanthropy Board will hold interviews for finalists on Saturday,
October 24 from 9am – 3pm and perhaps the following week.
Youth Philanthropy Grant Application
GENERAL INFORMATION
Date:
Name of School: _____________________________________________________________________
Name of Class or Club (if applicable): ____________________________________________________
Address: ___________________________________________________________________________
Preferred mailing address (if different)_____________________________________________________
City/State/Zip________________________________________________________________________
Lead Teacher______________________________Email_____________________________________
I. PROJECT INFORMATION
Project name:
Name of person submitting this application:
Name of teacher supporting this application:
Purpose of grant (one
sentence):
Number of youth participants: _______________
Amount requested: $
Project period: Start date
Number of adult participants:_______________
Total project cost: $______________________
End date
Geographic service area:
_________________________
Title
Signature of Applicant
Signature of Teacher or School Principal
_______________________________________
Title
__________________________________________
Date
Please provide the following information in this order. Use these headings, subheadings and numbers
provided in your own word processing format, thus leaving flexibility for length of response.
I.
A.
NARRATIVE (Not to exceed 2 typed pages)
NARRATIVE SUMMARY
Begin with a half-page summary. Briefly explain why you are requesting this grant, what
outcomes you hope to achieve, and how you will spend the funds if the grant is made.
B.
PROJECT INFORMATION
1. How will you address the FIVE STAGES OF SERVICE LEARNING?
a. INVESTIGATION
b. PREPARATION
c. ACTION
d. REFLECTION
e. DEMONSTRATION
2. COMMUNITY NEED being addressed:
a. Homelessness, Environment, Peace, Disaster Preparedness, Elder, Other
3. What is the CURRICULAR CONNECTION?
4. Who are possible community partners?
5. What is the timetable for implementation of the project?
C.
1.
2.
D.
ORGANIZATION INFORMATION
School name and address.
Class or Club and purpose of class or group (if applicable)
FINANCIAL INFORMATION
1. If the total project budget is greater than the amount requested from the YPB, from what
sources will the other necessary funds be obtained?
2. Will you continue this project in the following years?
II.
ATTACHMENTS – If available and/or applicable (to be attached to this application)
A.
Complete Project Budget Form (use attached Project Budget Form and attach one
form to each copy of your application.)
Below is a listing of standard budget items. Please provide the project budget in this format and in this
order.
A.
B.
C.
Organizational fiscal year:
Time period this budget covers:
Expenses: include a description and the total amount for each of the following budget
categories, in this order:
Amount requested
from this organization
Transportation
Equipment
Supplies
Printing and Copying
Evaluation
Marketing
Other (specify)
Totals
D.
Total project
expenses
$
$
$
$
$
$
$
$
Revenue: include a description and the total amount for each of the following budget
categories, in this order; please indicate which sources of revenue are committed and
which are pending.
Pending
1.
2.
3.
4.
5.
$
$
$
$
$
$
$
$
Grants/Contracts/Contributions
School
Individuals
Other (specify)
Membership Income
In-Kind Support
Other (specify)
Total Revenue
Committed
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Amount requested
from this organization
$200
$
$120
$100
$
$
$
$
$80
$500
Total project
expenses
$200
$
$120
$100
$
$
$
$
$80
$500
SAMPLE BUDGET
Transportation
Equipment
Supplies
Printing and Copying
Maintenance
Evaluation
Marketing
In-Kind
Other (food for project)
Totals