Facilitator Notes
This document gives comprehensive facilitator’s notes for the unit
Course title
Monitoring and evaluation of electronic resource use (MEERU)
Module title
Day 1 Quantitative data
Unit title
Unit 1.0 Introduction to the workshop
No. of unit
1.0
Session day/time
Day 1 Unit 0
Length of session
45 minutes moving straight into unit 1.1
Objective
To start off the workshop by ensuring that everyone knows what’s
going to happen, knows who else is at the workshop, understands the
schedule, understands what is expected of them, is aware of the
layout of the venue and administrative arrangements.
Participant profile
It is important that those who attend the workshop are those who will
collect and analyse data for their organisations, so that they will use
the practical skills they learn at the workshop. This is not necessarily
the most senior librarian. It may be helpful for each institution to send
a senior librarian, who can lead the evaluation exercise, as well as
another colleague who will be able to build expertise in the collection
and use of data.
Workshop participants will be expected to lead on the collection of
data from their institution to pass on to the consortium to inform the
selection and renewal of electronic resource subscriptions.
Pre-workshop activities
Room layout
Board or theatre, depending on size of room
Number of participants
20
Materials
Computer with PowerPoint and Excel linked to data projector
Marker pens and 20 sheets of A4 paper (for names
Participants handbooks for all
Files
1.0 Facilitator notes - Introduction to MEERU.docx
1.0 Presentation - Introduction to MEERU.pptx
Customisation
Ice breaker, introductions etc as appropriate
Equipment needed
Projector, internet connection for facilitator’s laptop, flip chart and
pens
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Selection
INASP takes the issue of participant selection very seriously and firmly believes that selecting the
right people to attend training is one of the most important contributors to training being successful
and having maximum impact. There are many factors that feed into an individual being right for a
particular training course and it is important to establish the characteristics of the ideal participant in
advance of any selection process. INASP advocates using a competitive selection process and we
are happy to share our own selection tools, which we have found to be a time effective and thorough
way of assessing candidates
Please note that in some workshops there is a requirement to use a competitive selection process.
From organisational experience INASP recommends a maximum of 20 participants per workshop.
Smaller group sizes enable greater participation and more student-centred learning.
For specific requirements for this workshop see MEERU-Workshop-outline.docx
Module/Unit outline
Format:
Total time
available:
45 mins
0-15
15-30
30-45
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start of day
45 mins plenary
straight into unit 1
Type of
session
plenary
What to cover in each section
Welcome and introductions – ask people to wear their name
badges and also put their names on a folded A4 sheet in front of
them, using a marker pen, so the facilitator and other participants
can easily see their names while seated
Housekeeping – check with workshop administrator: toilets, exits,
start and end times, arrangements for breaks, etc
House rules – ask for suggestions and note on a flipchart
Outline of workshop: objectives and structure (schedule)
Explain arrangement and use of Participant’s Handbooks
This is a participative workshop, not 3 days of lectures. Facilitator
will lead, but participants are expected to share their knowledge and
participate in discussions
Practical workshop – participants will learn skills and start work on a
project which they will continue after their return from the workshop
Success of the workshop will be assessed according to what
participants do as a result of attending it; not just on the feedback
they give at the end of day 3
What is monitoring and evaluation?
Workshop is looking at m&e of use of e-resources, not evaluating
the resources themselves.
Difference between qualitative and quantitative data - Interactive
session: ask participants for their definitions and ideas.
Use slides to finish off, to give definitions and examples
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Slide Information
1.0 Presentation - Introduction to MEERU.pptx
The Facilitator has a choice:
Either: Copy slides from Powerpoint into this document before printing (instructions below)
Or
Print note pages directly from Powerpoint.
To use Powerpoint feature to copy slides into Word.
In PPT presentation
 File
 Save & send
 Create Handouts
 Create handouts (again)
 Select Notes next to slides format
 OK
Word document opens, cut and paste slides into this file
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