SARHAD DEVELOPMENT AUTHORITY
N.W.F.P
PESHAWAR
DELEGATION OF POWERS UNDER FINANCIAL RULES
FOR
PROJECTS UNDER PLANNING & IMPLEMENTATION
1
DELEGATION OF POWERS FOR
PROJECTS UNDER PLANNING & IMPLEMENTATION
OF SARHAD DEVELOPMENT AUTHORITY
Nature of Powers
Competent Authority
Extent of Powers
_______________
___________________
_________________
A) ADMINSTRATIVE
Director concerned
Full powers subject to
APPROVAL
to provision in PC-I/
TO WORK
P.C.II. In case there is
no provision in PC-I,
PC-II, then Board of
Directors.
B) TECHNICAL SANCTIONS
___________________
a.
Works
1. Designed by
consultants.
Director (Implement-
Full Powers.
tation/Minerals).
General Manager
(Tech:/Minerals).
2
Rs. 50 lacs
Dy: General Manager
Resident Engineer
Note
Rs. 20 lacs
Rs. 1,000,000.
i).
While
exercising
these
powers,
(Imp./Minerals)/G.M. will be kept informed.
the
Directors
ii).
In case of disagreement with the consultants, the sanction will
have to be obtained from the Board of Directors.
iii).
Designed
General Managers
Rs. 10 lacs.
Departmentally
Dy: General Managers
Rs. 5 lacs.
Resident Engineers.
Rs. 1,000,000.
Note. These powers are subject to the condition that the design of the work above
one lac is approved by the design wing of the Authority.
Nature of Powers
Powers.
Competent Authority
Extent
C) TENDERS AND CONTRACTS.
a. Acceptance of tenders/ Chairman
Full Powers
award of contract for
Director (Imp./Mines)
works.
General Manager
Rs. 50 lacs.
Rs. 10 lacs.
(Tech:/Mnls).
Dy: General Managers
Rs. 5 lacs.
Project Managers.
Rs. 2 lacs.
3
of
Note: "Works`exclude Equipment, Machinery, Store & Vehiciles.
b.
Acceptance of
Board
Full powers.
tenders/award of
contract for purchase of plant/
Chairman
up to Rs.
50
lacs.
Equipment &
Machinery
Director
Rs. 2 lacs.
(Imp/Minerals)
General Manager
One lac.
(Tech/Mnls.)
GM/P.Managers
Note: 1.
vehicles.
Rs. 50,000.
Plant and equipment include machinery and small T&P but not
2.
Main plant and machinery to be imported will be done through
the Commercial wing under Director (Operations).
Note:- 3.
Civil works in the Mineral Exploration Project
Temporary civil works i.e. mines development temporary roads for
compressors/drilling rigs, temporary plate forms, temporary huts for
drilling crew and stores etc up to Rs. 50,000/- at a time which are on
the surface and are directly connected with the exploration work will be
4
taken up by the Mines Wing subject to the following maximum during
the year:-
Nature of Power
Competent Authority
_______________
__________________
c.
Acceptance of
Extent of Powers
________________
Project Manager/G.M. (Mines)
Rs. 1 lac
Director (Minerals)
Full powers
Directors (Imp/Mins
Full powers
tenders/award
of contract
General Manager
for purchase
(Tech:/Minls)
Rs. 1 lac
parts, equip-
General Manager/
Rs. 50
ment and T&P.
Project Manager
Thousands.
Acceptance
Board
Full powers
Chairman
Rs. 10 lac
Director (Tech:/Minls)
up to Rs. 5
of spare
d.
of tenders/
award of
contract for
Erection and
installation
of plant &
lacs.
GM(Tech/Minls)
equipment
up to Rs. 2
lacs.
G.M/Project Manager
lac.
5
up to Rs.1
c.
Acceptance of
Director (Imp/Minls)
Full powers.
tenders award
of contract
GM(Tech/Minls)
Rs. 2.5 lacs
for carriage
of machinery
GM/Project Manager
Rs. 1 lac.
Director (Imp/Minls)
Full power
and other
material
f.
Acceptance of
tenders for
"Rate
GM(Tech/Minls)
Rs. 5 lacs.
contract"
for supply of
GM/Project Manager
Rs. 1 lac.
stores.
g.
Acceptance of
Director (Imp/Minls)
Full power
tender for
repairs of
GM(Tech/Minls)
Rs. 1 lac.
plant,
machinery &
GM/Project Manager
Rs. 50,000
equipment.
h.
Deviation/
Chairman
15% │ of the
change order
Director (Imp/Minls)
10% } contract value.
6
i.
Award of
General Manager
Rs. 20,000/- in
contract/work
(Tech/Minls)
each case subject
order against
to maximum
limited
of Rs. 1.5 lac
enquiry for
in a year in
minor civil/
all cases.
electrical &
mechanical
GM/Project Manager
Rs. 10,000/-
works &
maximum
repairs and
Rs. 1 lac. in a
replacement of
year in all
parts in
cases.
machinery &
equipment other
than vehicles
where the
estimated cost
does not exceed
Rs. 30000/- in
each case.
j.
Award of contract
Director (Imp/Minls)
Full powers.
/work order against a limited
GM/Project Manager
enquiry for repair
up to
Rs.10,000/- in
7
and replacement of
each case.
parts in vehicles and staff cars.
Not:- 1
limited
Tenders from Govt: controlled institutions will not be considered as
enquiry.
2.
Award of contract should be intimated to the Finance Wing and
the Internal Audit Section of the Authority.
Nature of Power
Competent Authority
_______________
__________________
k.
10,000/-
Work orders for
Director (Tech/Minls)
Extent of Powers
________________
Upto
Rs.
Civil, Electrical
Machanical Works
without calling
GM (Tech/Minls)
Upto Rs. 8,000/-
quotations where
the estimated cost
does not exceed
GM/Project Manager
Rs. 10,000/- in
each case.
8
Upto Rs. 5,000/-
Conditions regarding Tenders & Contracts:
1.
The lowest offer should normally be accepted subject to the condition that the
bid does not exceed the amount of Technical sanction by more than 10%. In
case the lowest bid exceeds the Technical Sanction , then approval of the next
higher Authority will be required.
2.
Where lowest Tenders are not accepted, reasons will have to be recorded and
approval of the next higher Authority will be obtained for acceptance of a
Tender other than the lowest.
3.
Tenders shall normally be opened by the officer competent to accept. Under
special circumstances Tender may be opened by any officer other than the
accepting officer, if specifically authorised in this behalf by the latter.
4.
Opening of tenders will have to be witnessed by a representative of the
Accounts/Finance Wing, available in the office or nearest to the office of the
officer opening the tenders.
5.
In case of "items Rate Contracts" the amount of tender will, be the total
amount, for the complete" Bill of Quantities" appended to the tener, arrived
at after checking of the calculation.
6.
The officer competent to accept tenders may also execute and sign the
contract documents on behalf of the Authority.
7.
The General Managers may also exercise their powers to the above extent in
case of award of contracts through negotiations subject to the conditions that:
i.
Tenders are called at lease twice but rejected for recorded reasons.
9
8.
ii.
The contractor with whom negotiations are made is more qualified or
equipped for the work in question.
iii.
Prior approval of the Director concerned is obtained in each case.
Acceptance of tenders and award of contract shall be intimated to the Finance
Wing and the Internal Audit Section of the Authority.
LOCAL PURCHASE
Nature of Power
Competent Authority
Extent of Powers
_______________
__________________
________________
a.
Local purchase
through quotations.
i.
Construction
material, cement
steel & Bricks.
Director (Imp/Minls) Full powers.
GM (Imp/Minls)
Rs.10 lacs.
GM/Project Manager
ii.
Rs. 2 lacs.
Other
Director (Imp/Minls) Rs.05 lacs.
material through
GM (Imp/Minls)
quotations.
GM/Project Manager
Rs.50,000/-
iii. Machinery's
Director
Construction
Rs. 2
lacs.
Rs.50,000/-
10
spare parts
equipments and
General Manager
Rs.30,000/-
T&P other than
vehicles when the Project Manager
Rs.20,000/-
cost involved is
less than
Rs. 50,000/-
b.
Local purchase
Without quotations
local purchase of
Stores and T&P.
Director (Imp/Minls) Full powers
Subject to a
maximum of
Rs.20000/- in
a year.
General Manager
Rs.2000/subject to a
maximum of
Rs.10000/- in
a year.
Project Manager
11
Rs. 1,000/-
subject to a
maximum of
Rs.5000/- in
a year.
Note:-1.
While making purchase under this heading the
Purchasing officer will record reasons for making a purchase
without quotation and will also certify on the office copy of the
order (which should be given in writing) that the rates adopted
are the prevailing market rates.
2.
The term stores does not include the stationery
articles for office use.
Conditions regarding local purchases
1.
These powers are for the purchase of items not covered by
Rate Contracts.
2.
Purchases will be made subject to availability of funds.
3.
Quotations shall normally be invited from approved suppliers. In case
approved suppliers are not available, then bids may be invited from not less
than three known suppliers and the lowest quotation accepted.
4.
In case only two quotations are received and it is intended to accept the lower
of the two then prior approval of the next higher authority must be obtained.
12
E.
Power to Write off losses
Nature of Power
a.
Competent Authority
To write off losses Board
due to demurrage
F.
Full powers
Director
and wharf age.
Extent of Powers
Rs. 20,000/-
General Manager
Rs. 10,000/-
Project Manager
Rs. 5,000/-
Powers for Disposal of SDA Property at the Head Office.
Nature of Power
Competent Authority
a.
Board.
To declare stores
T&P and other
property surplus.
Extent of Powers
Full powers
Director concerned.
General Manager
Project Manager
Rs. 1.50 lacs.
Rs. 1 lac.
Rs. 50,000/-in
each case.
b.
To declare stores
Board
T&P or other
Director
property
Full powers.
Rs. 50,000/-
General Manager
13
Rs. 10,000/-
c.
unserviceable
Project Manager
Rs. 5,000/-
To dispose off
Board
Full powers.
surplus and
unserviceable
Director
Rs. 20,000/-
stores T&P and
other property
when declared
surplus/unserviceable
by competent AUTHORITY.
G.
Miscellaneous Powers.
1.
Entertainment
GM/Project Manager
Rs. 200/- PM
(Normal).
2.
Entertainment for
GM/Project Manager
V.I.Ps and Foreign
Rs. 1000/in each case
Visitors, at Project
subject to
maximum of
Rs. 5,000/in a year.
Note:-
This item includes entertainments in office, offering a cup of tea or
simple refreshments to visiting personnel in connection with the
14
Authority's business. Bill for reimbursement should be rendered and
placed on record along with cash vouchers.
Nature of Power
Competent Authority
Extent of Powers
_______________
__________________
________________
3.
Ceremonial Function
Chairman
Full powers.
Director (Imp/Minls.)
Rs. 5,000/- in
each case
Note:-
4.
Ceremonial functions comprise formal foundation laying, illuminations,
at the Projects. Detailed estimates and vouchers of actual expenditure
must be rendered alongwith the bill of cost.
Law charges and
Directors.
Full powers.
legal fees.
All cases to be
dealt with
Office.
Note:-i)
in
Head
This item comprises court fees, stamps and fees of lawyers in the
lower district courts.
ii)
Fees of lawyers should be restricted to the limits envisaged in
the law manual. In case the fees exceed that limit, than sanction of
the Authority will have to be obtained.
15
5.
Compensation Director Full powers to the extent of workman and on
conditions laid down in the "Workman Compensation Act, 1923"read with
subsequent constitutional provisions cases of doubt and the Act will be
referred to the Authority.
Nature of Power
Competent
Extent of Powers
Authority
6.
Re-imbursement
of Medical
G.M/Project Full powers for all staff
Manager
attached to them subject
Charges.
to the conditions and
terms laid down in SDA,
Medical Attendance Rules.
Their own claims to be
submitted to the Director
concerned.
7.
Purchase of
Director
Full powers.
Stationery.
G.M (Imp.Mins)
upto
Rs.10,000/- at
a time.
Project Manager
upto Rs.2,000/
at a
time subject to
maximum
16
of Rs. 20,000 in
a
year.
8.
Purchase of
Director
Upto Rs.50,000
Instruments,
in each case.
Office furniture
and other office
G.M (Imp/Mnls)
Upto Rs.20,000
equipment
in each case.
G.M/Project Manager
Upto Rs.10,000
in each case.
9.
Repairs of
Project Manager
Full Powers.
instruments,
furniture and
other office
equipment.
10.
Hire charges of
G.M/Project Manager
Full powers
Furnitures/
subject to a
Crockery and
maximum of
Tentage etc:
Rs. 5,000/- in
17
a year.
11.
Expenditure on
G.M/Project Manager
carriage of record
and shifting of
office equipment.
18
Full powers.
Nature of Power
Competent Authority
Extent of Powers
_______________
__________________
________________
12.
Expenditure on
hire of office
Board
Full powers.
Director
Upto Rs.1500/-
building.
13.
Hire of
per month.
Project manager
Upto
Rs.1000/per
month. Advance
payment will be
made on the
approval
of
Head Office.
G.M/Project Manager
Full powers,
residential
Subject to
building
rental
ceilings fixed by
head office.
14.
Running charges
Project Manager
of vehicles (P.O.L)
Full powers
subject to
etc.
19
the
limit
of
expenditure as
per
Budget
Estimate.
15.
Electricity
Project Manager
Full powers.
Water charges,
Gas charges,
other duties
and Tax.
16.
Postal Telegraph
G.M/Project Manager
Full powers
and Telephone
subject to
charges
approved budget.
17 i) Sanction of
provision
Director
Full powers
telephone
upto One Tele-
connection for
phone
conoffice.
nection
for office.
ii) For residence
18.
Carriage of Office
Board.
Full powers.
Project Manager
Full powers.
20
of
Dak.
19.
Hot & Cold
Project Manager
Full powers.
weather charges.
Nature of Power
Competent Authority
Extent of Powers
_______________
__________________
________________
20.
Purchase and
Project Manager
supply of liveries,
Full powers
subject to the
to employees.
rules laid
down by the
Authority.
21.
Printing and
Director (Imp/Minls) Full powers.
Binding of
Stationery &
G.M (Imp/Mnls)
Forms.
Upto
Rs.10,000/at a time.
Project Manager
Upto Rs.5000/at a time.
22.
Purchase of
G.M/Project Manager
21
Two daily News
periodical and
papers.
papers
(English
News
Urdu).
23.
Purchase of
Director (Imp/Minls) Upto Rs. 5000/-
Books, Maps and
in a year.
other technical
publication for
G.M/Project Manager
official use only.
24.
Annual maintenance
Upto Rs. 500/in a year.
G.M (Imp/Minls)
to Residential and
Upto Rs.10000/in a year.
non residential
building owned
G.M/Project Manager
by the Authority.
S.
Upto Rs.5000/in a year.
Special Instruction regarding miscellaneous powers
i)
ii)
Directors, General Managers will exercise these powers in respect of
Project only.
All Projects Manager are expected to exercise due vigilance in the
exercise of powers delegated to them. Since all expenditure during
Implementation period has to be capitalised and in case due care is not
exercised in controlling over head, the project cost is bound to
increase. It is, therefore, essential that expenditure on running of
vehicles, furnishing of officers telephone and electricity charges etc
should be kept at minimum level.
22