August 2014
ACE Service: Sample Communications
The following document was designed to support participating institutions in informing their
institutional community about participation in the ACE service. These sample communications are
designed to be incorporated into listserv updates with specific audiences in mind, as well as to provide
sample paragraphs which can be included in website announcements and online learning system alerts.
Participating members are welcome to revise and adapt these communications to suit their institutional
mandates.
Contents
ACE Service: Sample Communications ......................................................................................................... 1
E-mail notices ............................................................................................................................................ 2
Library Staff ........................................................................................................................................... 2
Students .................................................................................................................................................... 4
Faculty ................................................................................................................................................... 5
Web announcement ................................................................................................................................. 7
August 2014
E-mail notices
Library Staff
New Accessible Format Service!
As of December 2013, the Accessible Content E-Portal (ACE) project became a new Scholars Portal,
Ontario Council of University Libraries (OCUL) core service available to all Ontario college and university
libraries. (Your institution’s name__________) is pleased to announce our participation in this new
service.
What is ACE?
The ACE service supports the development of an accessible texts repository designed to enhance the
ability of Ontario academic libraries to provide barrier-free access to textual resources for students and
faculty with print disabilities.
How does this service help us?
The main objective of ACE is to make library print collections accessible for all user groups, enhancing
user access to a diverse body of library materials available in multiple accessible formats.
ACE service supports us in demonstrating compliance with the Accessibility for Ontarians with
Disabilities Act (AODA) Information and Communication Standard #18 which states that “libraries of
educational and training institutions … shall provide, procure or acquire by other means an accessible or
conversion ready format of print, digital or multimedia resources or materials for a person with a
disability, upon request.” O. Reg. 191/11, s. 18 (1).
How do I become involved?
To find out how ACE is being implemented at our institution and how you can help to promote this
service, please get in touch with our ACE Coordinator, ______________________.
Would like to know more?
For additional information, please visit the following sites:
ACE libguide for staff: http://guides.scholarsportal.info/ace
August 2014
ACE libguide for students: http://guides.scholarsportal.info/aceportal
ACE Tutorial: Getting Started http://youtu.be/RoEgm5ftRak
ACE Tutorial: Navigating & Searching http://youtu.be/KDHa64TybRA
To get in touch with the service team, please contact Katya Pereyaslavska, Accessibility Librarian,
Scholars Portal, OCUL (katya@scholarsportal.info
August 2014
Students
New Accessible Format Service!
Accessible Content E-Portal (ACE) service is designed to make (Your institution’s name__________)
library collections accessible to students and faculty with print disabilities.
If you are eligible to receive accessible format accommodation at your institution, please ask us about
how you can access the ACE portal. Much like any other electronic book database, this portal contains
diverse collections of digital books. Unlike other repositories, these books are available in 5 different
accessible formats designed to support a variety of assistive technologies.
To ask us today about how you can access the ACE portal,
Please contact our ACE Coordinator __________________________
Would like to know more?
For additional information, please visit the following sites:
ACE Research Guide: http://guides.scholarsportal.info/aceportal
ACE Tutorial: Getting Started http://youtu.be/RoEgm5ftRak
ACE Tutorial: Navigating & Searching http://youtu.be/KDHa64TybRA
To get in touch with the service team, please contact Katya Pereyaslavska, Accessibility Librarian,
Scholars Portal, OCUL via katya@scholarsportal.info or call at 416 946 8616.
August 2014
Faculty
New Accessible Format Service!
(Your institution’s name__________) is pleased to announce our participation in the Accessible
Content E-Portal (ACE) service brought to us by Scholars Portal, Ontario Council of University Libraries
(OCUL). This new core service is designed to help us make our library collections accessible to members
of our community.
What is ACE?
The ACE service supports the development of a shared accessible texts repository designed to enhance
the ability of Ontario college and university libraries to provide barrier-free access to textual resources
for library patrons with print disabilities. Much like any other electronic book database, this portal
contains diverse collections of digital books. Unlike other repositories, these books are available in 5
different accessible formats designed to support a variety of assistive technologies.
How does this project help you?
For faculty members with a print disabilities
The main focus of ACE is on making library collections accessible, enhancing the immediacy of access for
users and making a wide array of library materials available in five accessible formats. This service is
designed to support our libraries in ensuring that students and faculty with disabilities are able to obtain
their study or research material in a timely manner.
If you are a faculty member with a verified print disability please contact your local ACE
Coordinator____________________________ to find out how you can gain access to the ACE portal.
For faculty teaching students with print disabilities
As you might be aware, the Accessibility for Ontarians with Disabilities Act (AODA) requires our
institution to demonstrate our ability to foster an all-inclusive learning environment which makes the
provision of accessible formats one of our vital priorities. The ACE service helps us to go beyond the
minimum requirements of this legislation and help us strive towards building an accessible Ontario by
2025.
August 2014
If you are faculty teaching students with print disabilities please contact your local ACE
Coordinator____________________________ to find out how to refer students to the ACE portal, learn
about eligibility requirements and how to make your course materials accessible.
Would like to know more?
For additional information, please visit the following sites:
ACE Research Guide: http://guides.scholarsportal.info/aceportal
ACE Tutorial: Getting Started http://youtu.be/RoEgm5ftRak
ACE Tutorial: Navigating & Searching http://youtu.be/KDHa64TybRA
To get in touch with the service team, please contact Katya Pereyaslavska, Accessibility Librarian,
Scholars Portal, OCUL via katya@scholarsportal.info or call at 416 946 8616.
August 2014
Web announcement
New Accessible Format Service!
ACE Service update – September, 2014
(Your institution’s name__________) is pleased to announce our participation in the newly-established
Accessible Content E-Portal (ACE) service brought to you by Scholars Portal at the Ontario Council of
University Libraries (OCUL). This service supports the development of an accessible texts repository
which contains electronic books in five different accessible formats. This initiative is designed to make
Ontario college and university library collections accessible for library patrons with print disabilities.
If you are a student or faculty with a print disability
To ask us about how you can access the ACE portal, please contact your local ACE Coordinator
__________________________ to find out about your eligibility to use this service.
If you are faculty teaching students with print disabilities
You can help us take full advantage of this initiative by starting to think about your reading lists ahead of
each academic term which. This will enable us to accommodate accessible text requests in a more
efficient and expedited manner.
Please contact your local ACE Coordinator____________________________ to find out how you can
make your teaching materials accessible to your students.
If you are library staff
You can demonstrate your support of our library users with print disabilities by developing a greater
understanding about the scope of the ACE service. We encourage you to take a minute to visit the
following Research guides, watch a few of our tutorials and ask the ACE Coordinator
_________________ about this new service.
For additional information, please visit the following sites:
ACE libguide for staff: http://guides.scholarsportal.info/ace
August 2014
ACE libguide for students: http://guides.scholarsportal.info/aceportal
ACE Tutorial: Getting Started http://youtu.be/RoEgm5ftRak
ACE Tutorial: Navigating & Searching http://youtu.be/KDHa64TybRA
To get in touch with the service team, please contact Katya Pereyaslavska, Accessibility Librarian,
Scholars Portal, OCUL (katya@scholarsportal.info