Last reviewed: Spring 2014
TuftScope: The Interdisciplinary Journal of Health, Ethics, and Policy
ARTICLE I: ORGANIZATION
SECTION A: NAME
This organization shall be called TuftScope: The Interdisciplinary
Journal of Health, Ethics, and Policy– hereafter referred to as
TuftScope Journal or TuftScope.
SECTION B: PURPOSE
The principle objective of TuftScope is to bring together seemingly different viewpoints, citizenship and the health sciences, to transform thoughts and ideas into active citizenship and working policies.
ARTICLE II: MEMBERSHIP
SECTION A: Editorial Board
1.
Only Tufts University students paying the Student Activities Fee
2.
3.
can become members of the TuftScope editorial board.
Members of the editorial are chosen for the academic year by the editorial board of the previous academic year.
TuftScope shall not discriminate membership to the editorial
4.
board based upon race, religion, gender, nationality, handicap, sexual orientation, or age.
The Editor-in-Chief may remove any other member of the editorial board if the board member does not fulfill the duties of the position.
SECTION B: EDITORIAL STAFF
1.
Only Tufts University students paying the Student Activities Fee
2.
3.
can become members of the TuftScope editorial staff.
Members of the editorial staff enroll themselves with approval by the Editor-in-Chief.
TuftScope shall not discriminate membership to the editorial staff based upon race, religion, gender, nationality, handicap, sexual
4.
orientation, or age
The Editor-in-Chief may remove any member of the editorial staff if the staff member does not fulfill the duties of the position.
ARTICLE III: POSITIONS
SECTION A: EDITORIAL BOARD
1.
Editor-in-Chief: The Editor-in-Chief of TuftScope is responsible for running the organization as a whole and for serving as the face of
TuftScope to the campus community. The Editor-in-Chief shall: a.
Serve as the primary signatory for all TCU funding b.
accounts.
Coordinate objectives with and delegate efforts to the
Managing Editor.

2.
c.
d.
e.
f.
g.
h.
i.
Ensure that a budget is created for the following year for the TCU.
Ensure all fees for the website are paid.
Ensure contact with the publisher is maintained.
Manage the general and editorial board-only elist provided by the Tufts University elist service
Reserve a room for the semester and maintain the
TuftScope account with the R25 system
Oversee participation in relevant events coordinated by the
Office of Student Activities. Register the club through the required form E-mailed by the Student Activities Director.
Send representatives or attend the club training seminar with the Office of Student Activities.
Attend all required treasury meetings and receive all
Treasury paperwork. j.
k.
l.
m.
n.
o.
Recruit and promote the journal through presentations and appearances at the Fall Activities Fair and the Fall Pre-
Health Organization meeting.
Plan the Fall General Interest Meeting and Presentation.
Prepare a sign-up sheet for the meeting and a PowerPoint
Presentation.
Maintain administrative access to the TuftScope website, blog, twitter, email accounts, and Media Advocacy Board computer lab account with the access to the lab granted to the layout staff and other individuals who need access.
Register the organization every semester required with the
Office of Student Activities and every other year with the
TCUJ and bring them a current copy of the TuftScope
Constitution authoring the Letter from the Editor each semester in the journal.
Maintain and respond to the TuftScope email accounts
Ensure consent of publication forms have been filled out by p.
q.
prospective writers from outside institutions.
In the case that any of the other editorial board positions have not been assigned, act as the temporary board member in the unfilled position until a permanent replacement can be found
Managing Editor: Manage editorial content produced by the staff and oversee content publication for the semester. a.
Assign and coordinate staff-written content for each issue b.
Conduct the interview to be published in each issue i.
Select candidate interviewees ii.
Conduct interview iii.
iv.
Transcribe interview and edit/abridge
Write brief introduction for interview

3.
4.
5.
v.
Ensure consent of publication form has been filled out by interviewee
Senior Financial Officer (SFO): The SFO of TuftScope is responsible for all issues pertaining to the finances of the organization and ensuring that the organization is operating in a fiscally responsible fashion. a.
Serve as the second signatory for all TCU funding accounts. b.
c.
Attend all required Treasury meetings and ensure that they receive all Treasury E-mails.
Work with the Editor in Chief to compose the yearly budget for the organization. d.
e.
Maintain all outside funding and advertising revenues and deposit them to the Treasury account.
Establish a payment structure with the publisher and ensure that all funds are transferred in a timely manner f.
g.
and without error during the transaction.
Seek to increase the TuftScope budget for print over the course of the year where possible including through annual increases in the TCU-derived budget.
Coordinate reimbursement of all TUWE expenditures by members.
Associate Layout and Manuscript Editor a.
Oversee the layout and structural organization of the printed journal b.
c.
Maintain the layout templates and update as necessary
Communicate with the currently used printing company regarding layout process requirements, as necessary.
Associate Acquisitions Editor: Coordinate the acquisitioning of articles written by people from outside Tufts University. a.
Maintain/expand the Acquisitions List of contacts at b.
universities and organizations to whom the Call for Papers are sent.
Relevant programs, ranging from pre-health advising c.
d.
e.
f.
offices to history of medicine programs and bioethics programs, should be indexed.
The List should be maintained and updated to remain current each semester.
Key individuals (especially Administrative Assistants and
Professors) to target during the search include: i.
ii.
Pre-health Offices
Biology Departments iii.
iv.
Bioethics Programs
Public Health Programs v.
History of Science and Medicine Programs
Send the Call for Papers to the institutions on the list
Send the Call for Papers to the various Tufts health

6.
7.
g.
h.
organizations (Premedical, Predental, Public Health at
Tufts, Pre-health Adviser).
Contact relevant Tufts University professors as part of the
Call for Papers.
Ensure the distribution of the print edition on the Tufts campuses.
NewsBriefs Editor a.
Select several TuftScope-relevent news articles and assign staff writers to summarize them and their implications. b.
c.
Publish the written pieces to the TuftScope blog
Maintain the NewsBriefs Editor email account
Associate Copy Editor a.
Perform copy editing of all finalized material for the print edition and archived online edition of the journal as made available to him/her by the Editor-in-Chief
8.
9.
Associate Internet Editor a.
Administrate the TuftScope website and blog b.
c.
Maintain the TuftScope.org domain name and ensure yearly fees are paid
Update and maintain the TuftScope Archives including access to PDF versions of the print edition and text versions of the abstracts and articles.
All members of the editorial board are required to participate in the peer review process for all incoming submissions
SECTION B: EDITORIAL STAFF
1.
Assistant Financial Officer a.
Assist with the responsibilities and goals assigned to the
SFO
2.
3.
Assistant Layout Editor a.
Tasked by the Associate Layout Editor with implementing the format of the print edition.
Assistant Acquisition Editors a.
Tasked as needed by the Associate Acquisitions Editor
4.
5.
toward expanding journal outreach.
Staff Writer a.
Staff writers contribute new articles to the written journal, website, and blog. b.
c.
All staff writers are required to participate in the
NewsBriefs assignment schedule.
Staff writers are required to participate in the proofreading process before the issue is sent for publication.
All members of the editorial staff are required to participate in the peer review process for all incoming submissions.
ARTICLE II: PUBLICATION PROCESS
SECTION A: PEER REVIEW
1.
All articles received from writers not affiliated with TuftScope are

to be put through the double-blind peer review process a.
Every received article is assigned to at least two staff b.
reviewers
The staff reviewers are forbidden from knowing the identity of the author
1.
c.
d.
The author is forbidden from knowing the identities of the staff reviewers
Reviewers follow the guidelines set forth by the Editors-in-
Chief for grading the submissions
2.
The editorial board selects the articles to be included in the print issue, on the website, and on the blog based on the reviewers’ assessment of the submissions.
SECTION B: PUBLICATION
The Editor-in-Chief is responsible for sending the final draft of the issue to the publisher for printing
2.
The Editor-in-Chief and SFO are responsible for promptly paying the publisher for their services
ARTICLE V: CONSTITUTION
SECTION A: CONSTITUTION
1.
The Editorial Board and Staff shall adhere to the constitution at all times and shall review this constitution at least once a year. They shall only amend it if necessary.
SECTION B: AMENDMENTS
1.
Amendments to the constitution and changes to the articles of the
2.
3.
4.
constitution may be proposed by any member of the editorial board at any time.
A discussion, moderated by the President, of the proposed amendment will commence within two weeks of the proposal
Amendments to the constitution and changes to the articles of the constitution shall be made by a majority vote of present and current editorial board members
Any and all amendments to this constitution shall take effect only if approved by the TCU Judiciary.
ARTICLE V: FACULTY ADVISORS
SECTION A: ROLE OF ADVISORS
1.
The editorial board should use the faculty advisors as a resource
2.
for general support related to questions of production timeline, relevant themes to guide the issue, contacting potential interviewees, reviewing articles selected for publication, expanding the budget, and creating special issues
Adding or removing advisors must be approved unanimously by the editorial board
3.
Advisors should be contacted to raise awareness of the journal among the Tufts University faculty and students in relevant courses.