Frequently Asked Questions from the PGES Institute
July 20 – 21, 2015
Calibration
Calibration
Calibration
CEP
CEP
CEP
CEP
CEP
CIITS
CIITS
CIITS
CIITS
Classified
Cycles
When do administrators and teachers who were certified during the 14-15
year get calibrated?
Administrators will recalibrate for Teachscape in September.
Do administrators that were certified last year recalibrate this year?
Yes
What will calibration consist of?
Training, practice on Teachscape, and a brief assessment facilitated by the
district.
Will each teacher be provided a copy of the CEP or do schools provide?
The most up-to-date CEP will be on the website.
With the new CEP, how do principals put a tenured teacher on a one year
plan?
If you have concerns about a tenured teacher's performance, you can place
them in the summative cycle at any time by giving him/her notice that you will
conduct a summative evaluation during the non-summative year. The results
of the 15-16 summative may place the teacher into a one year plan for the 1617 year.
If I did a summative evaluation on a teacher last year and I want to do a
summative cycle again this year because of concerns, what are the steps?
If you have concerns about a tenured teacher's performance you can place
them in the summative cycle at any time by giving him/her notice that you will
conduct a summative evaluation during the non-summative year.
When will the CEP be final?
Treat CEP as final and approved. KDE may require minor revisions. Operate as
CEP is final now. You will receive updates if and when necessary.
Where, on line, can I find the CEP?
When the JCPS website is updated it will be housed there. Your ETC can
forward a copy to you at any time.
Which pieces must be recorded in CIITS?
Peer Observation date/time and Teacher/Principal Final Ratings
If CIITS is not being used for data input, when will we be trained on a new
system?
There is no new system yet. Be sure to keep evidence.
What information is still accessible from last year? The EDS tab was missing
when I last looked.
Some evidence remains in CIITS.
Are all parts of CIITS still available for schools to use?
Yes
Are we using old evaluation forms & evaluation system for classified
employees?
Yes
Will JCPS track evaluation cycles for teachers?
No, principals do this.
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Cycles
Cycles
Cycles
Cycles
Cycles
Cycles
Early Childhood
Teachers
ECE Teachers
Evaluation Cycle
Evaluation Cycle
Evidence
Evidence
Evidence
If a teacher comes from out of district where he/she was tenured, for how
many years is he/she on limited contract if he/she receives successful
evaluations?
One year if they came directly from another KY district.
If year 2 tenured teachers didn’t have a mini last year, will they have 2 this
year?
No, tenured teachers begin where they are in the cycle. In this case only follow
the observations outlined in the CEP for the year 2 tenured teacher.
Do GCCs get evaluated every year regardless of tenure?
No, as resource teachers in OPGES, they will be on a three year cycle.
If a person transfers from another school in district and is in year 3 of tenure
cycle, are ALL summative expectations due from new school in one year?
Currently, teachers enter where they are in the cycle. For example if they are in
year three they only fulfill requirements of year three summative cycle. In the
future all parts will be required.
Do last year's PGES results determine where we start this year or is everyone
considered year 1?
Because last year was a practice year the TPGES results do not impact decisions
regarding placing a teacher in a cycle. No, teachers enter their cycle based on
their last summative year. A teacher who received their last summative
evaluation in 2012-13, will enter in year three of the summative cycle and
complete only the requirements of year three. If their last summative
evaluation occurred 2013-14, they will be in year two of the three year cycle.
Does the same admin have to do all the minis and the full during the
summative cycle?
It is not required for the same administrator to complete all the observations,
but it is recommended for consistency.
Does the school admin. evaluate preschool teachers?
Yes. Certified Early Childhood Education teachers are in TPGES.
Are self-contained special education teachers considered TPGES or OPGES?
TPGES
What will the teacher observation/ evaluation cycle look like for transfer
teachers in and out of the district?
Transfers within district follow the cycle normally. Contact HR for teachers
transferring from out of our district.
Is it considered best practice for the same administrator to stay with a teacher
during the entire 3 year cycle?
School decision
Who has to turn in artifacts for Domains 1 and 4?
Teachers submit evidence for domains 1 and 4 to the evaluator.
At what time do teachers collect artifacts? How has this changed this year?
Schools decide processes and procedures for these evidence gathering
activities.
Do we keep paper copies of evidence for 3 years?
Yes
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Evidence
Evidence
Forms
Forms
Forms
Forms
Forms
Forms
Forms
General
General
IC
Intense Support
Intervention
Teachers
Job Share Teachers
KTIP
I would love a copy of Domains 2 and 3 with sampling of evidence, just like the
one provided for domains 1 and 4.
It is recommended to use the Framework for Teaching.
What types of evidence/artifacts should teachers collect?
It is recommended that teachers collect "rich" artifacts. Emphasis should be on
quality rather than quantity.
Can you explain more about Form D? Has it been revised?, We were thinking
Form D was the old system.
The title of "Form D" was kept. It was revised to reflect PGES.
Will we use D2 for summative?
Yes, this year only for those GCC and RT who are in their summative year.
Will we use A2 for summative?
Yes, this form is still used for Classified Administrators (Plant Operators, etc.)
Will the JCPS forms be on line?
Yes
How will the forms follow teachers from school to school?
The summative forms will go into the District personnel folder. We are working
on way to make other information available.
What annual formative review documentation will be used?
Formative review must occur. Documentation is under discussion.
What forms go to HR?
Form D and the E2s marked "yes" for discipline.
Speech Pathologists are not certified teachers. How should they be
evaluated?
More information will be forthcoming to address this issue.
What framework will the following role groups use for evaluation - CARTS,
Athletic Directors?
Certified CARTS are resource teachers who participate in OPGES. The question
about Athletic Directors is being researched.
Is there a timeline for verifying rosters?
This needs to be continuously updated as changes occur.
Are other components of significant deficiency changing other than the name.
Are there plans for adapting this process in the future?
No changes except for the name. It is "Intensive Support"
Are interventionists who follow the standards-based model (fluid groups)
considered TPGES or OPGES?
Certified teachers who are primarily working with students are considered
TPGES.
What is the TPGES process for job share teachers?
Same as full year teachers.
How is KTIP going to align with TPGES?
KTIP Standards align with TPGES Domains and Components, but each system
has different ratings. One observation can count for KTIP and PGES as long as
both the IPR and Conference Observation Summary are completed.
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KTIP
KTIP
KTIP
KTIP
KTIP
KTIP
Observation
Conferences
Observation Cycles
Observation Cycles
Observation Cycles
Observation Cycles
Observation Cycles
Observation Cycles
If you are in your KTIP year, do you still do PGES? Does the principal do KTIP
plus PGES observations?
Yes, KTIP teachers also participate in PGES. KTIP Standards align with TPGES
Domains and Components, but each system has different ratings. One
observation can count for KTIP and PGES as long as both the IPR and
Conference Observation Summary are completed.
Do evaluators have to fill out double paper work for KTIP teachers?
Yes
Do KTIP teachers participate in the TPGES system?
Yes
Are KTIP teachers going through the KTIP cycle and the PGES summative cycle
simultaneously?
Yes
If a teacher is on KTIP, what is the process for TPGES?
Same process - TPGES requirements for non-tenured teachers.
Can a KTIP teacher also be a peer observer for their KTIP teacher?
A KTIP mentor teacher, if they are not a school resource teacher/GCC, may be a
Peer Observer of teachers.
For administrator mini observations, is there a post conference for nonsummative and summative years and are they recorded on E2s?
Yes, there is a post conference. It is recorded on the Observation Summary
Form.
Can you send an updated list of each teacher and cycle they are currently
entering?
Refer to Deely's email July 21, 2015
If a teacher is starting their summative year next year, will they complete the
entire cycle of 4 observations during the year or just the 3rd year
requirements?
3rd year requirements
Does the full have to be in year 3?
Yes, one full observation must be conducted in the summative year. Other full
observations can be conducted at other times.
Head Start teachers have a summative evaluati8on every year. Under the
TPGES system, do Head Start teachers have a full observation & peer
observation every year.
Certified Early Childhood teachers operate within TPGES. The Head Start
question is being researched.
What information do we use to determine if a tenured teacher goes back to a
1-year cycle?
Professional practice ratings, all sources of evidence and refer to the matrix in
the CEP.
When a teacher transfers, where will principals see their most recent
evaluation. If they are not on CIITS?
Personnel folder
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Observations
Observations
Observations
Observations
Observations
Observations
Observations
Observations
Observations
OPGES
OPGES
OPGES
OPGES
OPGES
OPGES
OPGES
Will there be an alternative version of Teachscape for OPGES peers to gain
certification for observations?
No, all peer observers must complete peer observer training on KET website
every three years. Teachscape is for administrators.
Is there training for teacher leader certification to be a peer observer?
Peer observer training is the same for all.
Are mini observations announced or unannounced?
Either
Do we need to do a preconference before mini-observation?
Optional, but it can be requested by the teacher or administrator
Is there a specific lesson plan template for observations?
No
Can we move the observation window up prior to October 1, due to the
number of full observations in the school needing to be completed?
No
Still confused on year 2 people and whether or not they have one or two minis
by the supervisor. Two documents have two different pieces of information
(TPGES Summative cycles through 2021 and TPGES Summative cycles).
At least one mini is required by the administrator in years 1 and 2.
In a mini-observation, can the observer choose select attributes to observe, or
do we have to include all attributes?
Administrators will document all evidence observed on the Observation
Conference Summary Form.
How many supervisor observations have to be announced?
One full must be announced.
Is OPGES under different domains for teaching or do they have an alternate
framework?
There is a specific framework for each OPGES role group.
How do OPGES professionals identify the enduring skills for SGGs?
Professional judgement in collaboration with principal.
Who exactly is evaluated under the OPGES system? Will FYRSC coordinators
be evaluated under OPGES
Resource Teachers/GCC, Counselors, Library Media Specialists, and Speech
Teachers
What resources are available for OPGES; what is the framework, how does it
differ in delivery of services?
See KDE website / ETC
Do tenured OPGES teachers who are due a summative this year get one even
though the system is without accountability?
Yes under the "old" system.
Will OPGES training be provided? GCCs, counselors, etc. need to know what
our SGGs look like and what the system/frameworks look like.
Yes, additional training will be provided. The OPGES frameworks for each role
group can be found on the KDE website.
Will specific information be given to OPGES groups (GCCs specifically) in time
to meet PGP and SGG deadlines?
Yes
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OPGES
OPGES
OPGES
Peer Observation
Peer Observation
Peer Observation
Peer Observation
Peer Observation
Peer Observation
Peer Observation
Peer Observation
Peer Observation
Peer Observation
Peer Observation
Peer Observation
Peer Observation
When will the decision be made regarding how often the different role groups
under OPGES are evaluated?
Currently under discussion.
Do or can OPGES peer observers observe all other OPGES or do we want
OPGES counselors, for example, to only observer other counselors?
OPGES staff will receive a peer observation by other OPGES in their same role
group.
Who evaluates school psychologists?
Joe Bargione
Will Peer Observations be entered in CIITS?
No, only the date and time of the observation will be entered by the peer
observer.
Do certified teachers who are peer observers for TPGES also do the peer
observations for OPGES?
No
Will there be substitute support provided again for peer observation?
Possibly, but limited
Are there suggested observation forms that have been created to support
peer observation?
KDE website
When is the peer observation training?
Peer observer training is on the KET website.
How do counselors, goal clarity coaches and special area teachers get peer
observed?
Special Area teachers participate in TPGES. OPGES participants are observed
by a peer.
Do OPGES get a full and a peer observation? If so, are they at the same
timeframe as teachers?
During this year of OPGES full implementation without accountability, we
recommend that OPGES attempt to follow same deadlines as TPGES.
Do teachers that have been trained in 2014/15 need to resubmit certification?
Peer observers who completed KET training in 2014-2015 do not need to
retrain this coming school year.
Can OPGES people serve as TGES peer observers?
No.
Will peer observers who were trained last year have to be retrained or
calibrated? Can GCC serve as peer observers?
No. For this year of OPGES full implementation without accountability, any
OPGES staff trained in Peer Observation can observe any other OPGES staff
using the applicable framework.
Are there updates we need to know about the peer observation component?
No.
Do peer observers need to be trained every year?
No. Once every three years
Are only tenured teachers eligible to be peer observers?
According to the CEP, they must have three years experience.
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Peer Observation
Peer Observation
Peer Observation
Peer Observation
Peer Observation
Peer Observation
Peer Observation
Peer Observation
Peer Observation
Peer Observations
Peer Observations
Peer Observer
Process
Professional Growth
Goal
Do peer observers have to go through training each year?
No. Once every three years
If you are OPGES do you only observe other OPGES?
Yes.
Who will be peer observers for OPGES in schools that only have 1 person in
that particular position? i.e. counselor, speech, etc.
For this year which is full implementation without accountability, any OPGES
staff trained in Peer Observation can observe any other OPGES staff using the
applicable framework.
Why is Domain 1 (Planning and Preparation) not included in peer observation?
Peer Observers visit their colleagues classroom to give formative feedback on
instructional practice that is observed: i.e. seen, heard or read.
According to the chart on pg. 8 of the CEP, why does the peer observation not
include a pre/post conference?
Peer Observation does require a pre and post conference. See page 13 in CEP.
To be certified as a peer observer, do they need 3 years in JCPS or just career?
Does not have to be all in JCPS.
How many hours is the training for peer observation? How many observers
are recommended?
The KET training takes approximately two hours. Any certified teacher is
welcome to complete the training. The CEP recommends that Peer Observers
have no more than five teachers to observe, so the total will vary school to
school.
When peer observers do a pre-conference, does it have to be a face-to-face or
can it be on a short form with questions they answer? Last year I asked the
person I was observing which they preferred.
According to the CEP, page 13, the preconference may be conducted in person
or electronically.
Is it okay for our GCC (OPGES) to be a peer observer for classroom teachers?
No.
Do Principal and Teacher Leaders choose peer observers?
According to the CEP, page 12, the school principal in collaboration with the
school PGES Teacher Leader Implementation Team will select and assign peer
observers.
In order for Peer Observer to record the date and time of observation, won't
the administrator have to enter a caseload?
Yes
If we were a peer observer last year, do we have to do a full online training this
year or just a refresher?
No
Who evaluates split positions?
The Principal of the primary location is responsible for the evaluation, but the
two principals should collaborate, just as in the past.
Why is the date for the PGP before the SGG? Can we do them together?
The PGP must be completed within 30 days of the start of the contract year.
The date for SGG was established to ensure KPREP results were available. If
schools wish to complete both by the PGP deadline, they may.
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Professional Growth
Goal
Professional Growth
Goal
Professional Growth
Goal
Professional Growth
Goal
Professional Growth
Goal
Professional Growth
Goal
Professional Growth
Plan
Professional Growth
Plan
Professional Growth
Plan
Reflection
Retirees
Retirees
self-reflection
self-reflection
Are growth plans developed yearly or can they be continuing? Can a goal last
3 years?
Growth plans are developed annually.
How do you access a previous year's professional growth plan? As a teacher or
as an administrator?
It can only be accessed if it was saved in a Word document.
Will APs have access to teachers' PGPs in CIITs for approval?
Yes, APs will have access to PGPs because they are documented on an E2 and
NOT entered into CIITS.
Are PGP/self-reflection due by Sept 10 for staff, or turned in and approved by
administrator by Sept. 10?
Self-reflection is not submitted to the principal for review/approval. It must,
however, occur to develop the PGP. The PGP must be completed and
approved by the principal by September 10.
Is there or should there be a review of the PGP with an administrator for nonsummative, tenured teachers?
Yes. All teachers complete a PGP annually in collaboration with the
administrator.
What is the deadline for the final submission of the professional growth plan
into CIITS?
9/10/2015 - PGPs are not to be entered into CIITS.
Will teachers upload PGP on CIITS for approval?
Yes. And a paper copy is provided to the teacher. (An E2 may be used for this
purpose.)
Will the details (strategies, action steps, resources) of the PGP be visible to the
administrator on CIITS? (Last year only the Goals statement was visible.)
PGPs are no longer to be entered into CIITS. PGPs are documented on an E2.
Should there be a direct correlation between the professional growth plan and
the student growth Goals?
It is not mandatory. However, the CEP does state that the plan, "connects data
from multiple sources including classroom observation feedback, data on
student growth and achievement, and professional growth needs identified
through self-assessment and reflection.
Is mid-year, mid-course reflection optional? It states it on the timeline
template.
It is optional and best practice.
Do part-time, retired "other staff" participate in OPGES?
No
Do part-time, retired teachers participate in TPGES?
No
Will we get the handouts on self-reflection to help teachers decide what level
on each domain like was handed out last year?
If your teachers wish to use this, your ETC can provide it. The self-reflection
activity from the TPGES institute was emailed to principals.
Where will teachers document or enter their self-reflection?
There is no requirement for teachers to submit written self-reflections.
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self-reflection
self-reflection
self-reflection
Self-Reflection
Student Growth
Goal
Student Growth
Goal
Student Growth
Goal
Student Growth
Goal
Student Growth
Goal
Student Growth
Goal
Is there a certain self-reflection template to be used? What tools are out there
for self-reflection?
No specific template is required. There are documents and resources available
through KDE and from ETCs. CIITS may also be utilized for this purpose.
When will self-reflection and professional growth plan templates be available
for teachers?
No specific template is required. There are documents and resources available
through KDE and from ETCs. CIITS may also be utilized for this purpose.
What is required to complete the spring / end of year self-reflection?
According to page 8 in the JCPS CEP, the teacher reflects on his or her current
growth needs, on the progress and impact of the professional growth plan on
his or her professional practice and reflects on the degree of goal attainment
and the implications for next steps.
Where should self-reflections be recorded to ensure fall, midyear, and spring
reflection takes place?
CIITS can be utilized, as can paper documents. However, principals just need to
ensure that self-reflection has occurred and is completed.
How/what evaluations do technology, arts & humanities use for measurement
of student growth goals?
They will follow the same guidelines as other teachers. This is discussed on
pages 23 and 24 of the CEP
How do teachers, such as interventionists, without traditional classroom
students complete a SGG and fully participate in TPGES?
They pick a specific group of students for a specific period of time.
Can a whole grade be tracked for each teacher at the grade level for
accountability purposes? (PLCs move students around.)
If teachers departmentalize, this should be recorded accordingly in IC so that
teachers are only held accountable (in terms of the MSGP -- ELA and Math in
Grades 4-8) for the students they teach.
What evidence will teachers need to keep/collect/provide to demonstrate if
they met student growth goal?
That is determined by each teacher using the rubric and after Peer Review.
This is a 3 year cycle resulting in 3 years of SGG target scores? Which of these
will be used on a teacher's summative year's final evaluation score?
All teachers will create a local student growth goal each year. For teachers of
ELA and Math in grades 4 - 8 there will also be a state contribution. Three
years of data will be used when available.
It was suggested that high school teachers on trimesters focus SGG on 2nd
trimester students; however SGGs are due in October. How will you be able to
meet this deadline?
For year long courses where students do not change from one trimester to the
next, the October 16th deadline is still appropriate. For teachers whose course
length is a trimester, collaborate with your administrator to complete this
portion of PGES.
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Student Growth
Goal
Student Growth
Goals
Student Growth
Goals
Student Growth
Goals
Student Growth
Goals
Student Growth
Goals
Student Growth
Goals
Student Growth
Goals
Student Growth
Goals
Student Growth
Goals
Student Growth
Goals
Student Growth
Goals
Student Growth
Goals
Do you have any suggestions for kindergarten teachers creating SGGs, what
should they use for baseline data?
They will follow the same process as other teachers; i.e. identifying enduring
skills, determining baseline data and developing growth and proficiency
targets.
Is there a list of enduring skills for elementary by grade? Suggested skills?
The KDE website has some lists of enduring skills. Refer also to the information
found in July 20 and 21 PPT.
How much and what quality of artifacts do you need and/or are required to
have for student growth Goals?
SGG are set using benchmark/baseline data. Formative benchmarking occurs
throughout the year and end of the year data is also collected. The type
depends on what the teacher wrote in their SGG.
What data can be used to determine student growth goals?
A variety of data sources can be used and are determined by the teacher and
then approved by the administrator
Do teachers of low incidence students have an MSGP rating?
Yes, if they teach 4th through 9th grade students reading and/or math.
Are alternative KPREP scores used in determining MSGP for the teachers of
those students?
In order to have an MSGP the teacher must have at least ten students to whom
he/she teaches Reading and/or Math in Grades 4-8.
How does the state contribution Goals for Math/ELA work for low incidence
classrooms?
For a MSGP there must be enough data (at least 10 students who are in
attendance for at least 100 days.)
Are self-contained special education teachers required to set SGG?
Yes
Does a teacher's student growth goal need to be content specific over
multiple years leading up to the summative year?
No. It is an annual goal based on the needs of students that year.
How would you show growth for students whose baseline is already
proficient/distinguished?
The tool or measure must allow for growth for all students - high or low. A
teacher would most likely choose another goal where the baseline data isn't
proficient or distinguished.
Do Art, Music, Computer have to write a SGG for reading and/or Math?
No, goals are based on an enduring skill. They could have a crossover but it is
not required.
Will they use three years of state test scores when factoring in the state
contribution (MSGP)?
When available
How does the SGG apply to special classes -- ECE with multiple grade levels?
All certified teachers must write a Student Growth Goal.
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Student Growth
Goals
Student Growth
Goals
Student Growth
Goals
Student Growth
Goals
Student Growth
Goals
Student Growth
Goals
Student Growth
Goals
Student Growth
Goals
Student Growth
Goals
Student Growth
Goals
How do you measure proficiency on a grade level standard if you have to spiral
the standards because entering students do not have the skills for the grade
level standards?
There are two parts - growth and proficiency. Baseline data would identify
where students are at the beginning of the year as it relates to the teacher
identified enduring learning/skill. The teacher determines the goal for percent
that he/she will work to get to proficiency.
For trimester schools, do teachers write a SGG for 1st period, 1st trimester,
every trimester? If completed for 2nd trimester, what would be the
submission due date?
Teachers are required to write a SGG for only one group (class/period).
Submission date for trimester schools whose teachers want to write the goal
for 2nd trimester students should be decided in collaboration with the
principal.
How can we incorporate this through PLC/EPD or is this even necessary? Or is
it "extra"?
Teachers could utilize PLC time to conduct their peer review. EPD could be
utilized to support teachers in gaining a deeper understanding of the system. It
could also be a vehicle through which teachers learn/grow as related to their
PGP.
Where do the SGG get submitted?
To the principal either in CIITS (optional) or using a school designed system.
When our local SGG is combined with MSGP, what kinds of MSGP are
included?
MSGP (Median Student Growth Percentile) refers to the state contribution for
teachers in Grades 4-8 who teach Reading and/or Math.
What does "improve at least one level on the enduring skill" mean?
That refers to the growth goal part of the SGG. All students are expected to
demonstrate growth.
For teachers that teach multiple disciplines or interventions, must they have
individual growth goals for each discipline? Will folks in these situations have
state contributions?
Each teacher must write one Student Growth Goal. The teachers choose the
discipline and group of students on which to focus. Teachers who teach 4th 8th Grade reading and/or math will also have a state contribution.
How will teachers submit their SGG to their principals?
School determined. CIITS may be used.
During a tenured teacher's interim years, is there accountability for the SGG?
In other words, would an evaluator consider 3 years' worth of local SGG data
or just the data from the summative year?
A formative review will be held each year during which SGG data is reviewed.
The goal is that data over time will be utilized along with professional
judgment to determine a teacher's overall local student growth goal rating.
Are student growth percentiles based on a teacher's homeroom class or one of
their sections?
They are based on scores of students assigned to them in IC for reading and/or
math (Grades 4-8 only)
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Student Growth
Goals
Student Growth
Goals
Student Growth
Goals
Student Growth
Goals
Student Growth
Goals
Student Growth
Goals
Student Growth
Goals
Student Growth
Goals
Student Growth
Goals
Student Growth
Goals
Student Growth
Goals
When looking at MSGPs, it says to use the highest of the two. Do we choose
math if it's higher even though the teacher wrote their local student growth
goal in Reading?
Yes
What about Pre-K teachers?
Certified Pre-K teachers are TPGES.
Do teachers who taught 4th - 8th grade in 2014-2015 but will not in 2015-2016
get a state contribution?
There will be an MSGP rating for the 2014-2015 school year. Since that was a
full implementation without accountability year, that data will not be used for
evaluative processes.
Will teachers be able to find their state contribution scores on CIITS? Where
and when?
They are currently available in CIITS and on IC.
Once the SGG is determined, the pre-test/assessment is given, what happens
when students move out/move in?
Student Growth Goal ratings are determined using data from students who
have been in a class/course for a significant amount of time, using professional
judgment in collaboration with the principal.
What about transient kids? How late in the year can you get an accurate
baseline and assess growth by the end of the year since we (teachers) are held
accountable?
Student Growth Goal ratings are determined using data from students who
have been in a class/course for a significant amount of time, using professional
judgment in collaboration with the principal.
Do administrators meet to review SGG data with ALL teachers or just those in
the summative year? Is it required that it is face-to-face?
Administrators must approve each certified teacher's SGG every year. This can
be done face to face or electronically.
What resources can ECE teachers use to determine enduring skills for ECE-EBD
students; especially students who have social skills goals?
KDE website, materials from July 2015 training and ECE Consulting Teacher can
provide guidance.
When writing the SGG for ECE teachers, what population will be used to
determine the growth toward goal? Will it be the entire ECE group assigned to
the teacher? Or just the students with (for example) social skills goals?
Reading goals?
The ECE teacher chooses the focus group and goal in collaboration with the
administrator following requirements set forth in the JCPS CEP.
Would you encourage individual or PLC created Student Growth Goals?
SGG are set using baseline data for specific students and as such are individual
to the needs of the teacher identified group/class.
Is the April 15th deadline only for teachers in their summative year? Can nonsummative teachers have May 15 or 30 or June 6 as the end of their SGG data
gathering ?
The April 15th deadline is for all teachers.
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Student Growth
Goals
Student Growth
Goals
Student Growth
Goals
Student Growth
Goals
Student Growth
Goals
Student Voice
Student Voice
Student Voice
Student Voice
Student Voice
Student Voice
Student Voice
Student Voice
Student Voice
Student Voice
How do OPGES individuals set SGGs?
This topic will be addressed in future trainings.
As a math teacher, how is the state contribution determined? Weighted?
See handout from July 20 21 training and CEP rubric for combining local and
state contributions to arrive at an overall student growth goal rating.
Will "others" receive support on writing SGG? i.e. goal clarity coaches, etc.
Yes.
Is it required to have SGG rating recorded every year even if they are not due
for summative?
Yes, supervisor will look at data over time.
Are ECE collaborating teachers' MSGPs based on just ECE students who are in
the classroom?
Yes. The students on their roster in IC.
When will KDE release the date for student voice survey and will it be a
staggered date range again?
Student voice data for the 2015 survey is available now. Unknown if dates will
be staggered.
How will the data from the student voice surveys be used to create a PGP?
Does the data get combined/averaged over years or is it isolated to one year?
Student voice survey data is one source of evidence used to inform professional
practice. Trend data will be used when available. Teacher decides PGP in
collaboration with the administrator.
Can we get Student Voice Survey information for teachers who have
transferred to our building?
Yes, through CIITS and IC.
Will all teachers be participating in the student voice surveys? Last year it was
3rd-12th. Will K-2 teachers participate this year?
K-2 will not participate. It remains 3rd - 12th.
Many of the questions on the previous SVS did not apply to special area
teachers. How will this be addressed in this year's survey?
No new updates to the SVS at this point.
How do we determine which students evaluate which teachers? Who
completes the SVS for the STC, GCC, Reading Recovery, etc.?
School based decision
OPGES - How will students be chosen to take the survey for OPGES?
Same requirements and process as TPGES.
Are all teachers receiving evaluation from SVS? What will k - 2 survey look
like?
SVS results are one source of evidence, not an evaluation. K-2 students will not
participate in the SVS.
What's the best way to administer student voice on a trimester semester?
One group of students for each teacher and It must be administered during the
window set by KDE.
Are we able to share with teachers and other professionals the student voice
survey questions at the beginning of the school year?
Yes and they are available on the KDE website.
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Student Voice
Student Voice
Student Voice
Student Voice
Student Voice
Student Voice
Student Voice
Student Voice
Survey
Student Voice
Survey
Summative Ratings
Summative Ratings
Summative Ratings
Teachscape
Teachscape
Technology
Platform
What about ECE teachers who may have less than 10 students per class/
section? How will their student participants be chosen?
If an ECE teacher has less than 10 students Grades 3- 12 on their caseload, they
do not participate in the SVS.
Questions on the SVS are not written in "kid Friendly" language and create
issues for struggling readers. Can the survey be read to the entire class? Can
examples be added to help students understand what the questions mean?
For now the survey is provided by the state and is to be used as written.
Is the student voice survey only for classroom teachers or does it include
special area, ECE, interventionists?
The SVS is for all teachers of 3rd - 12th grade students who have at least ten
students on their roster.
Will the SVS be cumulative? Are results complied for year 3 - summative year?
Is there a way to restrict student access to limit the number of surveys they
take?
Yes. The principal and the teacher will have the results over the three years,
and should discuss the trends. Remember, SVS is just one source of evidence.
Scheduling at the school should attempt to ensure that no one student is
overburdened with having to take the survey multiple times.
Who decides which students are selected to take the survey?
Teachers in collaboration with the PGES leadership team.
Are state agency schools doing student voice?
Yes.
Do all students complete the student voice survey?
Students in Grades 3 through 12 participate in the Student Voice Survey.
Can teachers access the results on their own without administrators giving out
the results?
Yes they are in CIITS
Will SVS results still be housed in IC?
Yes and also in CIITS.
Is the professional practice rating done for every teacher every year, or only
for summative teachers?
Summative year
Do the summative ratings have to be loaded into CIITS every year, or only for
summative teachers?
Summative ratings will be recorded in CIITS.
If a teacher is in the summative year (15-16), is the observation to be 1 peer
observation (mini) and 1 full observation by supervisor?
Yes
How often do administrator observers get trained?
Year one is certification in Teachscape. Years two and three are recalibration
in Teachscape. Year four recertification in Teachscape.
Is it OK for resource teachers and GCCs to complete Teachscape if they want to
do so?
No. The licenses are purchased by the district for administrators.
Will the tech platform resemble CIITS? What will it look like?
There is no new tech platform identified by the District at this point.
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Technology
Platform
Training
Transition Teachers
Will teachers be able to upload evidence in the new tech platform?
There is no new tech platform identified by the District at this point.
Will there be follow up or additional training?
Yes. School leadership teams will provide training using materials and
resources received at the summer 2015 training.
What do we do with PGES for transition teachers?
Certified teachers who are primarily working with students are considered
TPGES.
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