SXC Series U12 Races
Round 1 – Cathkin Braes, Glasgow
Sunday 22nd March 2015
VOLUNTEER EVENT INFORMATION
Introduction
This is the first round of a 6 round national cross-country MTB series aimed at children and young
people. The eagerly anticipated series is aimed at developing mountain bike racing for young
people. As you can imagine organising such an event requires an immense amount of hard work.
Without the help of volunteers it would not be possible to deliver the event. In order to manage the
event in the safest possible way we will need you to take on one of specific roles which are detailed
below. Other than for first aiders, experience/qualifications are not mandatory as briefing will be
given on the day. This document outlines all the specific roles and overall event information.
We would like to thank you for volunteering to assist delivering the SXC Series in 2014.
Venue Information
Parking for volunteers, riders, spectators and officials will be at the parking sites near the venue (see
map below). Port-a-loo Toilets are available at the main event village. Sign on / registration will be at
the U12 ‘event village’ (look out for a big orange Developing Mountain Biking in Scotland (DMBinS)
gazebo) which is next to the start area.
Roles and Responsibilities – please note all of the roles below will include speaking to the public
including spectators and other trail users and advising them of what is taking place, timings and
alternative routes. This is vital to have people on our side and avoid any confrontation.
Please ENSURE YOU ARRIVE ON SITE BY THE ARRIVAL TIME DETAILED ON THE EVENT SCHEDULE
BELOW
Sign On - Register Riders and Issue Race Numbers /Event Information
Parking Marshall – direct traffic to designated parking areas and ensure vehicles are safely parked
Course Marshall - Located at specific locations along route to advise riders of any hazards and ensure
riders and spectators are safe.
First Aider Marshall – located at start/finish and at specific locations along the route. Must have
valid First Aid Certificate (16 hours)
Start Help – ensuring riders for each category are ready to start
Finish Help – collecting rider number s from riders and directing riders to safe area
Uniform – All event workforce will be provided with yellow high-vis vests which must be worn at all
times. Please check the weather forecast in advance and come prepared. Wear appropriate
footwear, closed toes shoes should be worn at times. There will not be anywhere to store bags so
try to bring as little as possible with you to save you carrying it around. Don’t forget you are
representing a team and an organisation.
Welfare
Port-a-loo Toilets are available at the event village.
Food & Drink – There may be a catering van onsite (follow SXC-Facebook for more info) however we
would advise that you bring snacks, lunch and a bottle of water with you.
Communications – The U12 race series organiser Graeme McLean will meet with you on the
morning of the event where a briefing will be provided. During the event please notify him any
issues, concerns either in person or on his mobile number which is provided below. Please don’t use
your mobile during competition unless necessary. You have very important responsibilities and
therefore your attention should be on your role at all times.
Should you need to contact the team for any issues regarding the event information please
contact
Graeme McLean graeme.mclean@scottishcycling.org.uk or 07960 271 566
U12 Event Format
The races are expected to attract up to 50 competitors from across Scotland. The following are the
estimated timings for each race however these may change depending on the conditions on the day
(weather, trail conditions, level of riders) We will race with boys & girls together.
Under 8’s, 12 minute race (subject to change)
Under 10’s, 15 minute race (subject to change)
Under 12’s, 20 minute race (subject to change)
The idea is to complete as many laps of the course as possible within the allotted time. There will
then be one final lap for all riders and where the riders are tied on number of laps completed,
position will be determined by position
U12 Event Schedule - Sunday 22nd March 2015
06:00 – 09:00
09:30 - 10:30
10:45
10:30
12:00
12:15
12:45
13.00
13.30
14.15
Volunteers mark course & set up event village
Volunteers help with 11am adult race
registration & set-up U12 race registration
Rider Registration
Rider Course Practice
Registration Closes
Volunteers in position
U8 Race
U10 Race
U12 Race
ALL Race & Series Presentations
Please note the timings above should be viewed as an outline for the day and they may
dependent on weather, number of entrants etc
U12 Volunteers and Arrival Times
Role
Event Organiser
Assistant Event
Organiser
Sign On Morning
Sign On Morning
Start Gate
Start Help 1
Start Help 2
Finish – Timing
Finish – Help 1
Finish – Help 2
Course Marshall 1
Arrival
Time
6.00
Person
9.30
9.30
12.15
12.15
12.15
12.15
12.15
12.15
12.15
Heather Barlow
Course Marshall 2
12.15
Course Marshall 3
12.15
Course Marshall 4
12.15
Course Marshall 5
12.15
Course Marshall 6
12.15
Course Marshall 7
12.15
Course Marshall 8
12.15
Course Marshall 9
12.15
Course Marshall 10
12.15
Graeme McLean
Iain McMillan
First Aid
Qualified
Yes
Chris Wilkinson
Travel
Parking Postcode – G73 4SE
By Cycle – Please ensure you bring a lock with you
Should you need to contact the team for any issues regarding the event information please
contact
Graeme McLean graeme.mclean@scottishcycling.org.uk or 07960 271 566
U12 Event Map