The GRCA is seeking applicants for the position of Director of the Golden Retriever Foundation. The term of
office is three years and the duties will be that of Treasurer. The appointment will be announced at the 2015
Annual Meeting at the National Specialty.
Here is a chance to be part of a team whose mission is to foster and promote education about our beloved
Golden Retrievers, and to assure that funding continues to be available for rescue and research into the many
diseases, genetic defects, and other ailments that afflict the dogs we love. The GRF is proud to have contributed
millions of dollars to these crucial causes since the foundation was created by GRCA.
Please take a moment to visit our website and read about all the exciting things that we do.
www.goldenretrieverfoundation.org
If you meet the qualifications below, please send your resume to GRCA Secretary, Claire Caro,
wellshire@aol.com (preferred) or to 1073 Broken Arrow Cir., Elizabeth, Co. 80107. The deadline for resumes is
June 01, 2015.
Golden Retriever Foundation Treasurer
Job Responsibilities
I.
II.
Characteristics
A. Must be a GRCA member in good standing
B. Requires great discretion in dealing with financial information of donors and grant applicants
C. Must be highly accurate and organized
D. Familiar with basic double entry bookkeeping, able to balance accounts, read and understand financial
statement and use QuickBooks software
E. Able to use the donation recording system
F. Understand an apply all GRF policies an bylaws and basic tax laws applicable to charities
Duties
A. Financial Reporting
1. Enter all financial transactions into QuickBooks, including donor data from Exceed
2. Verify all bills and reimbursements
3. Write checks pay bills and grants
4. Reconcile bank accounts, investment accounts and prepaid accounts
5. Review and enter investment data, discuss investments with advisor and BOD
6. Maintain the CHF donor advised fund reflecting periodic updates from CHF, including tracking the specific
grants funded and replenishing the fund
7. Prepare records and files for the annual audit and tax preparation, including meeting with auditor,
responding to auditor questions and ensuring tax return is mailed to the IRS
8. Provide regular and ad hoc reports on financial matters, including the mid-year and annual reports to the
GRCA
9. Prepare budgets, cash flow projections, etc. as needed
B. Grants
1. Receive and review all non-health grant requests in detail for compliance with GRF policies and to ensure
that the documentation supports the request
2. Resolve any discrepancies with the applicant
3. Forward all relevant information to the BOD and advise the BOD of any errors, deletions, and precedents
4. Advise applicant of the disposition of the grant request
5. Maintain a comprehensive list of all approved grants
C. Supervise the Director of Donor Relations
1. Be thoroughly familiar with the process of receiving, recording and acknowledging donations
2. Ensure that donations are processed in a timely manner
3. Regularly receive and process transaction files to update QuickBooks and balance all transactions
4. Receive and maintain permanent hard copy files
5. Ensure that the annual donor list is correct and published in the GRNews
6. Review contractor time and performance
D. National Specialty
1. Supply cash, cash box, credit card imprinter and checks for use at National
2. Coordinate with the Gala and Art Auction chairs and Specialty treasurer for large expenses and receipts
3. Attend the Gala to process payment for auction items
4. Reconcile National proceeds from Art Auction
E. Trophy Cards
1. Receive trophy card orders
2. Transmit order to Director of Donor Relations or process the order as needed
3. Confirm that the trophy cards are received by the ordering club
F. State Charitable Annual reporting
1. Complete annual filing documents for each state
2. Respond to any correspondence related to the charitable filings
III. Time - approximately 10 – 15 hours per week
IV. Equipment – computer with letter quality printer, word processing software and Internet access; bookkeeping and
donation processing software provided by GRF
V. Volunteer Position
A. Volunteer, as a Director, expected to participate fully in all programs and functions at own expense, including
National Specialty and Gala
B. Reimbursement
1. Office expenditures such as paper, postage and office supplies, as needed
2. Expense for travel undertaken strictly for GRF business (conferences, meetings, etc.) with BOD approval,
does not include meals or amenities
3. Majority of expenses related to the National Specialty are not reimbursed