Hourly Paid Lecturer - EXTENSION
Contract of Employment Pack 2015/16
Section 1 – Offer of Employment
Title
Home Telephone
Forename(s)
Mobile
Surname
Email
Address & Postcode
NB It is the individual’s
responsibility to advise
HR of a change of
name or contact
details
Date of Birth
NI Number1
Kent Student ID Number2
Visa Expiry Date3 if applicable
Arts and SECL only:
Subsection
Academic School
Normal Place of Work
Fixed-term3 4
(state end date)
Open ended
(tick box)
Contract Start Date
Canterbury/Medway/Tonbridge
JOB TITLE
Demonstrator/Marker
Assistant Lecturer
Associate Lecturer
Associate Lecturer
Specialist Associate Lecturer
Flat Rate (Office Hours)
GRADE
6
6
7
8
9
SP
Reporting to
HOURLY RATE £
HOLIDAY UPLIFT* £
TOTAL HOURLY RATE £
Course Name/Code
Please indicate if this course
is offered to staff ONLY
Cost Code for Pay
1
2
3
4
Account
Cost Centre
Job
Site Code
If the employee does not have an NI number, one must be obtained, see: http://www.hmrc.gov.uk/ni/intro/number.htm
Non-EEA employees working on Student Visas must not work more than the maximum number of allowable hours in
any week during term time as set out in their visa (usually 10 or 20 hours per week). Term time includes any time during
which the student should be writing a dissertation or sitting examinations. Please complete Section 3.
Contract must not be issued beyond visa expiry date
Contracts will be closed automatically regardless of end date if they have not been paid against for a period of 6 months
This offer of employment is made by:
SAM/HoS’s Signature
Print Name
Date
Section 2 – Acceptance of Offer of Employment
If you understand and accept this offer of an extension to your employment contract, please sign below and return to your
School Administration Manager as soon as possible. Contracts need to be authorised by your School and submitted to
Human Resources before the 5th of the month to ensure payment on the last working day of the same month.
I wish to accept this offer of an extension to my employment contract:
Employee’s Signature
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Print Name
Date
For use in Academic Year: 2015/16
Section 3 – Students with Limited Right to Work in the UK
Students Working Whilst Studying
Course of study
Undergraduate Student
Postgraduate Taught Programme Student
Postgraduate Research Programme Student
Postgraduate Student with Non-Standard Study Periods
Student Declaration
As a postgraduate / undergraduate (delete as appropriate) student I am permitted to work 10 / 20 hours per week
(delete as appropriate) during term time (including all paid and unpaid employment). I understand the term and
vacation dates associated with my studies which dictate when I may, or may not work full time. I understand the
restrictions placed on my work and will not breach the terms of my visa.
University of Kent term
dates/Menutermdates.html
Employee’s Signature
dates
can
be
Print Name
found
at
https://www.kent.ac.uk/academic/University-term-
Date
Recruiting School or Department Declaration
I understand that hours offered or authorised must be permissible under the conditions of the Tier 4 visa.
I understand the term and vacation dates applicable and the associate visa conditions.
Authorising Signature
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Print Name
Date
For use in Academic Year: 2015/16
Section 3 – Students with Limited Right to Work in the UK (cont’d)
University of Kent Academic Year and Term Dates 21 September 2015 – 18 September 2016
The academic year is split into terms during which the student is expected to engage with study. The length and pattern
of the terms depend on the type of programme the student is following. The period between each of the terms is a
vacation period. The University will be closed over the Christmas period.
Undergraduate Programme Term Dates 2015 - 2016
Welcome Week
21 September 2015 – 25 September 2015
Autumn Term
28 September 2015 - 18 December 2015
Spring Term
18 January 2016 - 8 April 2016
Summer Term
9 May 2016 - 17 June 2016
Postgraduate Taught Programme Term Dates 2015 - 2016
Welcome Week
21 September 2015 – 25 September 2015
Autumn Term
28 September 2015 - 18 December 2015
Spring Term
18 January 2016 - 8 April 2016
Summer Term
9 May 2016 – 18 September 2016
Postgraduate Research Programme Term Dates 2015 - 2016
Our expectations for postgraduate research students are that they study throughout the whole year, working for at least
35 hours per week and take vacations (normally 6 weeks over the year) as agreed with their supervisor. There is only
one term; the dates of the term coincide with the academic year, 21 September 2015 – 18 September 2016.
Programmes with Non Standard study periods
There may be some programmes where the expected study periods do not coincide with the term dates set out above.
In these cases term dates will be notified separately.
Student Registration Period
All students will have a start of registration date which will be their first expected date of attendance on their
programme and an end of registration date which will be the last expected date of their attendance on their programme.
For 2015-2016 the registration date for all UG and PGT students starting in September 2015 will be Saturday 19
September 2015, the first day of the Arrivals Weekend.
A student’s registration period may or may not coincide with term dates and may cover a number of years or only part
of a year. During the registration period the student will be expected to study during term dates applicable to their
programme and have vacation periods which are between their term dates.
Completed study early
Where a student is given permission to come to the UK to study they are given a short period of time to stay in the UK
after their course ends. This is often referred to as a ‘wrap up period’ and the person may work during this period. If the
student completes their course early the Home Office will normally vary the student’s permission so that the ‘wrap up
period’ runs from the new course end date. If their permission to be in the UK has not been varied in this way but the
person is found working beyond the wrap up period that would apply to their new course end date they will be in breach
of their immigration conditions.
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Last updated 27/07/2015
For use in Academic Year: 2015/16
Timesheet/Claim Form
Hourly Paid Lecturers
Please complete the form and send it to the School Administration Manager in the School for which the work
has been undertaken.
You should submit your Timesheet/Claim Form to the School Administration Manager by the 5th of the
month in order for it to be checked, signed and sent to the Pay Office by the 10 th of the month to be included
in the monthly payroll. in the monthly payroll. We are currently transitioning to an electronic system for the
submission of timesheets, so please check with your School about the arrangements which apply locally.
Title
Forename(s)
Surname
School for which work undertaken
PLEASE COMPLETE THIS SECTION AS FULLY AS POSSIBLE
Activity
Course
Date
Role Title
(TH or AA)*
Code
Hours
Claimed
Grade &
Spine Pt
Sub Total
£
£
£
£
£
£
£
£
£
TOTAL
Signature of Claimant:
TOTAL
Date
Tax Code OT (Emergency Tax) will be deducted if you have not forwarded either tax form P45 or P46. P46
forms are available to download from the Pay Office Website.
I confirm that the teaching as claimed has been undertaken and authorise the claim for payment:
Signed (Course Convenor)
Date
Signed (School Administration Manager)
Date
Name (Please Print)
Cost Code(s) to be charged
Employee Number*
Contract Number*
* This information can be found via HR Reporting Services: http://www.kent.ac.uk/hr-managementinformation/reports-statistics/index.html
* TH = Teaching Hours
AA = Additional Activities (to be paid at single time)