Standards of Excellence Report
Capital University Fraternity and Sorority Life
Standards of Excellence Report
Due Date Determined by the Office of Student and Community Engagement
Please type and provide the following:
1. Official Organization Name and Chapter: ___________________________________________________________________
2.
Web Page and/or Organization Email Address: ______________________________________________________________
3.
Regular Meeting Day and Time: __________________________________________________________________________
4.
If Applicable, Headquarters Address and Phone Number: ______________________________________________________
______________________________________________________
______________________________________________________
______________________________________________________
5.
If Applicable, Regional Director/Leadership Consultant Address and Phone Number:
______________________________________________________
______________________________________________________
______________________________________________________
______________________________________________________
Membership
Membership requirements (Dues, GPA, community service hours etc.):
When are officers elected?
____________________________________________________________________________________________________________
____________________________________________________________________________________________________________
____________________________________________________________________________________________________________
Current Officer Information:
President Name: ____________________ Treasurer Name: _____________________ Risk Management Chair: _______________
President Address: __________________ Treasurer Address: ___________________ Chair Address: _______________________
President Phone: ___________________
Treasurer Phone: _____________________ Chair Phone: _________________________
President E-mail: _______________________
Treasurer E-mail______________________ Chair Email: _______________________________
Chapter or Grad Advisor
Name: _________________________________________________
Home Address: __________________________________________
Cell Phone: _____________________________________________
Work Phone (if available): _________________________________
Email address: ___________________________________________
Faculty Advisor
Name: _________________________________________________
Department: _____________________________________________
University Address and Phone: ______________________________
Home Address and Phone: __________________________________
Email address: ____________________________________________
Faculty and Chapter /Grad Advisor complete this section.
I,
, (Faculty Advisor’s signature), certify that I have agreed to serve as the advisor to the
mentioned student organization. I realize that I will receive communications from the Office of Student and Community Engagement
and/or other individuals regarding the organization. I also realize that I may be asked to assist the organization in university or
organization related matters. I also hereby certify that the office holders, fund soliciting and voting members of this organization are
currently registered Capital University students.
I,
, (Chapter/Grad Advisor’s signature), certify that I have agreed to serve as the advisor to
the mentioned student organization. I realize that I will receive communications from the Office of Student and Community
Engagement and/or other individuals regarding the organization. I also realize that I may be asked to assist the organization in
university or organization related matters. I also hereby certify that the office holders, fund soliciting and voting members of this
organization are currently registered Capital University students.
Capital University Fraternity and Sorority Life
Standards of Excellence
Continually transforming lives through higher education for those affiliated with a social fraternity or sorority is the primary purpose
of Fraternity and Sorority Life. The Standards of Excellence program ensures our fraternities and sororities and the members
involved are being engaged and living fraternal values.
Procedures
 The evaluation covers a calendar year (January/beginning of spring semester to December/end of fall semester).
 This form and documentation are due as designated by the Office of Student and Community Engagement in electronic form
 If the data provided by chapters is in question, the chapter can be asked to provide additional documentation.
 The evaluations are done in various committees comprised of the Rho Omicron Chapter of Order of Omega and overseen by the
Assistant Director of Student and Community Engagement with the assistance from the Director of Student and Community
Engagement.
Scoring and Rubric
The Standards of Excellence program’s purpose is two-fold: institutional accreditation and an awards document. This program has
specific standards, rules, and regulations to be abided in holding social fraternities and sororities’ active status. Each category is
weighted which affects the outcome of an organization’s score. The weight per category is:
Civic Engagement: 45%
Policy Compliance: up to -50%
Chapter Operations: 35%
Membership: 20%
The scoring established reflects the accreditation and awards portion of the program. The top levels (i.e. Platinum, Gold, Silver, and
Bronze) are set to recognize organizations with outstanding success. Other levels (i.e. Recognized, Unsatisfactory, and Suspension)
are established to include formal chapter warning, probation, and suspension statuses. These levels require formal recommendations
from the Rho Omicron Chapter of Order of Omega to professional staff members of the Office of Student and Community
Engagement in order to enable future organizational success. Scoring levels and percentages are:
Platinum: 95%; only one fraternity and/or one sorority will be awarded
Gold: 90%
Silver: 80%
Bronze: 70%
Recognized: 60%
Unsatisfactory: 59.99%-50.1%
Suspension: 50% or lower
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Chapters check all areas within each functional area that the chapter complies with.
After each functional area, total the points for that area.
Enter the total score for all functional areas on the last page.
Attach any documentation that an area may require.
Areas designated will be verified by the Office of Student and Community Engagement in collaboration with the Rho Omicron
Chapter of Order of Omega
ANY ORGANIZATION FAILING TO ACHIEVE APPROPRIATE SCORE(S) FOR THE STANDARDS OF
EXCELLENCE PROGRAM WILL BE CONSIDERED/SUBJECT TO BE INACTIVE AND NO LONGER A
REGISTERED GREEK-LETTERED SOCIAL ORGANIZATION OR A PART OF THE UNIVERSITY.
Standards of Excellence Categories and Criteria
Civic Engagement: 45%
_____ 15 points – Community Service hours – Average of 30 hours/member/year (verified by Greek Report)
_____ 10 points – Service Based Events:
 Large Group – 2 per year
 Small Group – 6 per year
 Please provide additional documentation attached and labeled as “Civic Engagement: Service Based Events”
_____ 10 points – Philanthropy Dollars raised; average of $30.00/member/year (verified by Greek Report)
_____ 15 points – Philanthropy Events; 4 events per year
 Please provide additional documentation attached and labeled as “Civic Engagement: Philanthropy Events”
_____ 10 points – Co-sponsored public events
 2 with Greek orgs/year
 1 with non-Greek/year
 Please provide additional documentation attached and labeled as “Civic Engagement: Co-sponsored Public
Events”
_____ 80% of chapter involved in other student organizations
 Not including campus employment
 Please provide additional documentation attached and labeled as “Civic Engagement: Student Organization
Involvement”
_____ 5 bonus points – Outstanding number of leadership positions outside of FSL (e.g. Student Government President)
 Please provide additional documentation attached and labeled as “Civic Engagement: Student Organization
Outstanding Leadership”
_____ 10 points – 4 mixers or socials with other Greek orgs/year
 No repeats
 1 within same council
 1 mixer or social for City Wide chapters
_____ 10 points – 75% of chapter participates in at least 1 community event (e.g. Bexley Park clean-up, color run, breast cancer walk,
etc.)
 Please provide additional documentation attached and labeled as “Civic Engagement: Community Event”
_____ 10 points – 90% of chapter attends at least 6 campus events
 2 Greek sponsored events
 E.g. Exam treats, lip sync, athletic events, SCE events, Philanthropic week events, etc.
_____ Category Total
Policy Compliance: up to -50%
All areas verified by specific entities including but not limited to the Office of Student and Community Engagement, Office of
Residential and Commuter Life, Governing Councils, and applicable conduct boards.
_____ 5 points – Chapter must meet the minimum 50.1% of rubric standards of the Fraternity and Sorority Life Standards of
Excellence to be a chapter of good standing at Capital University.
_____ 5 points – Chapter must have one chapter advisor and campus advisor (one can supply as both)
_____ 15 points – Chapter must maintain an annual GPA, defined as the average of the two semester GPAs, at or above the
institutional average or a 3.0, whichever is greater at that time.
_____ 15 points – Chapter must register as an organization and provide its constitution/bylaws by date designated by the Office of
Student and Community Engagement.
_____ 15 points – Chapter must turn in appropriate documentation and information by deadline set from the Office of Student and
Community Engagement. Documents include:
 Capital University Fraternity & Sorority Life Registration/Recognition Agreement
 New Member Education Policies
 Updated Rosters
 Greek Report data
 Follows and complies with recruitment grade releases, bid forms/MRABAs, and other documents designated
_____ 5 points – Chapter presidents or proxy if needed must attend the annual Fraternity and Sorority Life Leadership Retreat
_____ 5 points – Chapter presidents or proxy if needed must attend monthly meetings and other meetings assigned by the Office of
Student and Community Engagement
_____ 10 points – Chapter has program based on risk management education
_____ 5 points – Chapter must hold members accountable and abide by standards
_____ 15 points – Chapter must comply with the following:
 Capital University Student and Community Engagement Policies
 Capital University Fraternity and Sorority Life Policies and Guidelines
 IFC, ISC/Panhellenic, and City-wide/National Pan-Hellenic Council standards, rules, and regulations
 Housing and/or Organization Room Agreements
 FIPG/Risk Management Policies
_____ 5 points – No chapter conduct violations within themes halls, housing or organization rooms.
_____ Category Total
Chapter Operations: 35%
_____ 25 points – Risk Management Education:
 Twice a year
 One following each institutional bid day
 75% chapter attendance, 100% new member attendance
 Responsibility of Risk Management chair or other designated person
 Please provide additional documentation attached and labeled as “Chapter Operations: Risk Management
Education”
_____ 10 points – Follow chapter compliance: 10pts
 Abides by standards, rules/regulations
 Verified by Order of Omega and the Office of Student and Community Engagement
_____ 15 points – Retention: 15pts
 90% retention overall (active members)
 Exception: institutional withdrawal
 80% new member retention
 Exception: institutional withdrawal

Verified by Order of Omega and the Office of Student and Community Engagement
_____ 10 points – Alumni Relations: 10pts
 Holds 1 Alumni event a year
 Examples: Homecoming, Alumni Weekend, etc.
 Formal alumni communication
 Once a semester
 Examples: Newsletter, etc.

Please provide additional documentation attached and labeled as “Chapter Operations: Alumni Relations”
_____ 10 points – Communication to Campus:
 Using other forms of communication
 Creative ways of advertising

Please provide additional documentation attached and labeled as “Chapter Operations: Communication to
Campus”
_____ 15 points – Recruitment Plan:
 Event Schedule
 Plan of action, goals for recruitment

Please provide additional documentation attached and labeled as “Chapter Operations: Recruitment Plan”
_____ 15 points – Transitional Officer Meetings:
 Meeting preceding or after elections for new officers

Please provide additional documentation attached and labeled as “Chapter Operations: Transitional Officer
Meetings”
_____ Category Total
Membership: 20%
_____ 50 points – Chapter Academic Achievement Plan:
 Goals
 Plans for goal achievement
 Positive and Negative Reinforcement
 Examples: general recognition, study tables, etc.
 2 events per year (1 per semester)
 Program (e.g. time management, etc.)
 Individual plans for those at or below GPA minimum

Please provide additional documentation attached and labeled as “Membership: Academic Achievement Plan”
_____ 20 points – Include documentation of continuing membership education including learning outcomes:
 1 program per year on organizations values/history, etc.
 75% of chapter present

Please provide additional documentation attached and labeled as “Membership: Continuing Membership
Education”
_____ 15 points – Chapter must have 80 percent of its new members attend the appropriate semesterly Fraternity and Sorority Life
New Member Education Retreat (formal written excuses must be approved by the Office of Student and Community Engagement):
15pts
 Verified by Order of Omega and the Office of Student and Community Engagement
_____ 15 points – Percentage of attendance set by the Office of Student and Community Engagement must attend Leadership Retreat
 Verified by Order of Omega and the Office of Student and Community Engagement
_____ 5 bonus points – Attending leadership conference outside of Capital

Please provide documentation attached and labeled as “Membership: Continuing Membership Education
_____ Category Total
_____ Standards of Excellence Overall Total