EUROCITIES annual conference 2015
Living cities – sustainable growth and quality of life
Invitation to partnership and exhibition
4-6 November 2015
The cities of Copenhagen and Malmo are hosting EUROCITIES’ annual conference and general meeting
2015. The event will be held from 4 to 6 November, gathering 400 delegates from all over Europe, including
about 50-70 politicians.
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Partnership
The cities of Copenhagen and Malmo offers this unique opportunity for private companies to become
mainpartners at the EUROCITIES annual conference and general meeting 2015. The conference offers a
exceptional platform for businesses to communicate solutions to political leaders from Europe’s major cities.
EUROCITIES
EUROCITIES is a network of major European cities. EUROCITIES was founded in 1986 and today it brings
together the local governments of more than 130 of Europe's largest cities and 40 partner cities that between
them govern 130 million citizens across 35 countries.
EUROCITIES aims to influence and work with the EU institutions to respond to common issues that affect
the day-to-day lives of Europeans. The objective is to shift the focus of EU legislation in a way which allows
city governments to tackle strategic challenges at local level.
Find more information at the EUROCITIES’ website: www.eurocities.eu
EUROCITIES 2015 overall programme
The event will take place in Malmo from Wednesday to Thursday, and in Copenhagen from Thursday
evening to Friday afternoon.
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Wednesday evening: awards show and welcome reception
Thursday: conference, roundtable debates and gala dinner
Friday: private political session (closed session), breakfast with content, speednetworking, closing of
conference, Annual General Meeting (AGM) (closed session)
For further details please see: http://eurocities2015.kk.dk/
Delegates sharing knowledge and addressing key issues
The event provides an opportunity for mayors, leaders, elected members and officers from EUROCITIES
member cities to come together with representatives from EU institutions, NGOs and other public and
private sector organisations from across Europe. The event is a platform for these delegates to share
knowledge and ideas, discuss issues of common concern, and address key challenges and questions faced by
European cities.
This year’s event is unique as it is held by two cities in collaboration.
Conference theme: Living cities – sustainable growth and quality of life
The theme of this year’s conference is Living cities – sustainable growth and quality of life. The conference
will focus on how implementing the right strategies can create better conditions for growth, boost the labour
market, promote skills and simultaneously impact other areas such as sustainability, culture, and Smart City
initiatives. Philip Rode from London School of Economics, Cities Department, is keynote speaker at the
conference.
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The conference aims to develop a sustainable political urban approach to how we use our resources better
while ensuring the general wellbeing of our citizens. It is about finding new ways to manage and organise in
an era where yesterday’s systems are no longer adequate, and ensuring that it is a good business case for
companies to work with sustainable solutions in our cities.
The main theme of the conference will be organised around four crosscutting themes, which are focus areas
for EUROCITIES in 2016. These themes will be discussed in four parallel roundtable sessions at the
conference.
Urban mobility:
Can cities use urban mobility to improve quality of life for all citizens? Is it possible to increase growth,
control congestion and improve quality of life in our cities without huge investments in infrastructure and
technology? Can urban mobility contribute to increased social inclusion?
Air quality:
How we can ensure better air quality in our cities? Air pollution has a serious impact on health, can
contribute to climate change and damages ecosystems. How can cities work together, what are good
solutions, and how can we reduce transboundary air pollution? What will be the effects of the revision of the
National Emissions Ceilings (NEC) Directive?
Employment:
Cities face one of the most important current challenges: creating jobs and supporting job creation for their
citizens. How do cities work in cooperation with local stakeholders (education, businesses, communities) to
generate new jobs and strengthen Europe’s economy? How can cities support people who want to set up their
own business? Can cities help people to get skills matching the jobs available on the labour market?
How cities can attract investments:
How can cities become attractive for investment to ensure growth, employment and prosperity? How can a
city work strategically to create an attractive environment for investment? And how can cities ensure that
these businesses stay long-term and create sustainable employment and growth?
The content of the roundtables will be developed up until the conference.
Main partnership
Copenhagen and Malmo each aim to sign two main partnership agreements. In addition Copenhagen and
Malmo will also seek ‘in kind’ partners, i.e. partners that may donate goods or services.
This document concerns the two Danish main partnerships.
The main partners will have exclusivity within their business sectors.
All main partnerships include the following:
1. Exposure
The partners will obtain:
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The right to use the official logo of conference and brand themselves as an official main partner for
EUROCITIES annual conference 2015, in the period from the contract is concluded until the end of
2015.
Logo exposure as a main partner on:
- The official website and app of the annual conference
- Various printed material
- Screens at the venues (Malmö Live, Wallmans and Øksnehallen)
2. Exhibition space
The partner will obtain free exhibition space at Malmö Live (Thursday 5 November) and at Øksnehallen
(Friday 6 November). The exhibition space will include a café where the delegates can retrieve coffee
and tea during the breaks. Partners will be allocated a suitable exhibition space at the venues (6*2 m),
but will bear any costs of production, setup and transportation of the exhibition.
3. Registrations
The partners will receive 4 registrations, giving access to the entire event except the closed sessions, i.e.
the political drinks reception Wednesday, the private political session and the Annual General Meeting
both Friday, which are closed sessions.
The four registrations will give access to:
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Awards ceremony: The traditional award ceremony will be followed by a networking reception and a
buffet.
Conference: Plenary sessions and 4 parallel roundtable debates.
Roundtable debates: 4 parallel debate sessions where politicians and other panellists debate the four
crosscutting themes with contributions from the audience. Partners can participate in the audience
and take part in the discussions.
Gala dinner: Thursday night is the official gala dinner night for all participants.
Speednetworking: 10-15 cities present own projects and share their innovative solutions and
concepts for stimulating sustainable urban development. Each project is expected to be presented
two or three times in sessions of 25 min. If relevant, main partners can, in collaboration with a city,
present a project. This has to be agreed with the conference team.
Selection and requirements of a partner
The price of a partnership is DKR 250.000, - (excluding VAT)
Partners will be required to:
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Be a member of The UN Global Compact’s ten principals.
Sign Copenhagen CSR codex and a declaration on public liabilities (attached).
Engage with the conference team and the appointed PCO arranging the logistics around the
participation in the conference.
Partners will be selected based on their ability to,
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in the exhibition, to engage in the theme of the conference Living cities – sustainable growth and
quality of life and showcase business solutions within the theme and possibly showcase sustainable
solutions within one or more of the four crosscutting themes (air quality, employment, urban
mobility and how cities can attract investments),
in the exhibition, to engage in the context of European cities.
The organisers reserve the right to refuse applications from companies not meeting the standards required, as
well as to select among partners.
Partners will be selected ensuring that only one partner is represented from each business sector.
Terms of payment
The payment of the total partnership fee will be invoiced before the conference.
Application and deadline
To apply for a partnership, you must send an application to Peter Krogsgaard (pkr@okf.kk.dk) and Nina
Werge (E61E@okf.kk.dk)
The application should contain:
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Clear identification of the bidder with a CVR-number.
Contact person in the bidding firm.
Description of bidders exhibition.
Documentation of membership of The UN Global Compact’s ten principals.
Tenders for the partnership must be submitted before 25th of September 2015 and written in either Danish or
English. After the deadline, the project group will initiate a dialogue with potential partners and sign
contracts in September/October. Please be aware that applications and all dialogue with bidders will be
subject to the Danish access to public administration files act.
For further information please contact programme manager Peter Krogsgaard, pkr@okf.kk.dk or +45 22 37
02 61.
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