<Project Name>
Stage Gate 3 Review – Deployment Readiness Review
Revision History
Date
Version
Author
Description
Project Information
Project Name
Project Manager
Project Executive
Business Owner
Project Objective
Gate Approval Date
<Project Name> – Stage Gate 3 Review Report
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<Project Name> – Stage Gate 3 Review Report
How to use this document: (when complete, delete this guidance text)
The Stage Gate Description in section 1 below describes the overall purpose of this gate review,
and the artefacts that may be required. The Project Manager or Team Leader should use the
appendix, Review Gate Considerations, as a checklist to assist in preparing for the gate review.
When the Project Manager or Team Leader has completed the checklist, the PMO will review it
and provide feedback and questions, helping to ensure that appropriate planning has been done
for the next phase of the project. Evidence of review activities may be requested and must be
accessible if required.
The PMO will complete section 3, providing a recommendation based on the review, with details
in an Executive Summary. This recommendation will be one of the following:



Approved to advance to the next phase,
Not approved to advance to the next phase, or
Conditionally approved to advance to the next phase, when the action items provided
are cleared.
The Project Manager or Team Leader will be advised of the results of the review, and should
share this with their Project Board and other governance groups.
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<Project Name> – Stage Gate 3 Review Report
1. Stage Gate Description
The primary function of Stage Gate 3 – Deployment Readiness Review is to ensure
that the project has successfully completed all build/configure and testing activities, and
is ready to be deployed to production/operation. All testing will be completed
successfully and deployment, handover, and training plans must be in place.
1.1. Stage Artefacts (as applicable)
Document
Description
System Test Report
This report details the result of testing the new or changed
system, confirming that the designed functionality is
available. All defects will be documented and cleared.
Regression Test
Report
This report details the result of regression testing, confirming
that the changes made have not adversely affected existing
systems. All defects will be documented and cleared.
User Acceptance
Test Report
This report details the result of user acceptance testing,
confirming that the designed functionality is available and
suited to the end users. All defects will be documented and
cleared.
Handover Plan
This plan details how the project will be handed over to the
support team, including any documentation to be provided.
Deployment Plan
This plan details how and when the project will go live,
including roles and responsibilities, and roll back options.
Training Plan
This plan details what training will be provided, who will
provide it, who will receive it, any training materials to be
provided, and any other considerations.
Handover
Documentation
All new or updated documentation to be handed over to the
Support Team at deployment.
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<Project Name> – Stage Gate 3 Review Report
2. Approval Signatures
Approver Name
Title
Signature
Date
PMO Manager
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<Project Name> – Stage Gate 3 Review Report
3. Review Gate Checklist
Item Question
Response
1
Has the project demonstrated that the implementation is according to plan,
and approved by appropriate technical authorities?
Yes
No
2
Are post-deployment warranty and support arrangements in place?
Yes
No
3
Are ongoing operational support plans approved and ready to be
implemented?
Yes
No
Gate Review Executive Summary
It is recommended that progress to the Deployment phase for this project be:
Approved
Not Approved
Conditionally Approved
This recommendation is based on....
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<Project Name> – Stage Gate 3 Review Report
4. Open Issues
Issue
Planned Resolution
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<Project Name> – Stage Gate 3 Review Report
Appendix: Review Gate Considerations
Consideration
Artefact
Complete
Comments/Reference
Testing Passed:
 System/Regression/User Testing
All planned system, regression, and user
acceptance testing has been completed
successfully, and all defects resolved or
transferred.
Test Report
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Transition Planning:
 Deployment Plan
A plan is in place for activities, resources, and
timing required for deployment.
Deployment
Plan
 Handover/Support Plan
A plan is in place for transfer of ownership to
technical teams (if required), and for ongoing
support and maintenance.
Handover
Plan
 Training Plan
A plan is in place for the delivery of required
training to identified individuals or groups.
Training Plan
 Business Change Management (BCM)
The BCM plan is being followed, and activities
are being undertaken to ensure adoption of
the product.
PID
Controls:
 Test Report signed off
Project Board approval provided.
Test Report
 Technical Readiness
The appropriate technical authority has
confirmed that the implementation is ready
for production, meeting the planned
requirements.
 Deployment Plan signed off
Appropriate technical approvals provided.
Deployment
Plan
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<Project Name> – Stage Gate 3 Review Report
 Handover Plan signed off
Support Team approvals provided.
Transition
Plan
 Training Plan signed off
Project Board approval provided.
Training Plan
Yes
No
Yes
No
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