College of Arts and Sciences
CAS Outreach Committee
Timeline showing progress of the task assigned to Ustatha Afra Hassan Al-Khulaifi – Academic Year 2011/2012.
Task 1
Task 1
Task 1
Highlight CAS accomplishments in the media
Due date: 12 June
Priority
Status
Notes
Objective 1:
To find out, from the Dean of CAS, exactly what their vision is, with regard to the task, and how to go about it
Dr. Eiman has suggested that we contact Outreach
committee members of each department as a starting
Arrange a meeting with Dr. Eiman Mustaphawi,
High
Complete
27 October
Acting Dean of CAS
point. A CAS Outreach member will then act as a focal
point between these departments and External relations.
Objective 2:
To build up on the Dean’s recommendations with regard to highlighting all departments’ activities as part of the action plan
An email has been sent to all departments’ Chair asking
Identify Outreach committee members in each of the 10
them to provide a copy of their department’s outreach
High
Complete
30 October
CAS departments
committee members’ names along with their contact
numbers in order to communicate with them.
Task 2
Create a list of all departments’ outreach committee
members with their contact numbers to use as a
reference.
3 November
Medium
Complete
There have been some delays in response from
departments. A complete copy of the list has been sent to
all CAS Outreach members on November 15, 2011.
Task 3
Arrange a meeting with Ms Zeina Al-Azmeh,
Director of the department of External relations.
27 November
High
Complete
A meeting with Ms Aisha Al-Dosari has been arranged
instead on December 1, 2011.
Task 4
Assist CAS departments in a number of events organized
by the college and the university
High
In
progress
Have agreed with the department of external relations
that whenever needed they will contact Ms Afra in order
to assist any CAS departments with any of the events
organized by the college or university if needed
December
1
Task 2
Collaborate with public and private cultural agencies on
events that celebrate Qatari national heritage, value, and
traditions
Due date: 11
December
Priority
Status
Notes
Objective 1:
Find out who, in CAS, is involved in activities celebrating Qatar National day, 18 December 2011
Activities for the Qatari national day are usually
organized by the department of Students Activities. These
are usually organized and conducted by the department
with the help of volunteer students from the various
An unofficial meeting with one of the admins from the
Moderate
Done
4 December
department of Students Activities
colleges in the University. Media coverage is organized by
the media team in the department of external relations.
The series of events are usually planned approximately a
month or two before the week of celebrations.
Task
General observations and recommendations after the event
Many departments have taken parts in the national day celebrations; these were demonstrated by decorating offices and corridors, as well as organizing small gatherings
and buffets for their faculty and students. This, as it seems, attracts many students who favored departments that are very engaged in such social events. It has been
noticed that most of these departments were from social sciences. Those departments activities have transformed the main Women’s Building into an avenue for everyone
to celebrate, leaving by that the Science Building, which includes the concerned scientific departments, somewhat deserted.
Recommendations: each of the concerned scientific departments in CAS should invest more in organizing their own celebrations as this will engage their current students
and faculty more, which will serve to showcase them and attract more students in the future.
Task
Objective 1:
Find out who, in CAS, is involved in activities celebrating the Qatari Culture, “Cultural Village” 28 February to 1 March 2012
Activities celebrating Qatari culture take the form of a
three days event that consists of a series of events
organized by the students’ activities department in both
male and women sections. These events are also planned
An unofficial meeting with one of the admins from the
Moderate
Done
in advance before the week of celebrations. The grand
20
February
department of Students Activities
celebration takes the stand whereby it recognizes others
culture and heritage as vital as its own. In other words,
the event does not only celebrate the Qatari culture and
the heritage but also other people’s culture and heritage.
2
General observations and recommendations after the event
Many departments have made sure to engaged their students and faculty in such social events. There were some departments that sent broadcasts about the event to their
students and faculty to remind them about the event . This seems to also encourage students and faculty involvement in the event.
The University usually sends broadcasts and reminders about such events to everyone at the University. However, as it seems, many ignore emails or broadcasts that do not
come directly from their own departments as they do not recognize the importance of following up with everything that happens at the university. Perhaps, if every
department tries to engage itself by at least sending a broadcast back or a reminder to their students and faculty, the level of engagement of these department in such
events will rise. This can in turn contribute to their level of popularity and thereby attraction of students.
3