Laird Hall
2014-15
Handbook
1
TABLE OF CONTENT
Word from the staff
3
Useful phone numbers
4
Emergency & Fire Alarm Procedures
5
Laird Hall Security 101
7
Resident responsibilities
8
Services and Commodities
10
Go Green!
12
Rules of Conduct
14
The House Committee
15
2
WELCOME FROM THE STAFF
STUDENT HOUSING AND HOSPITALITY SERVICES (SHHS)
The Student Housing and Hospitality Services office (SHHS) is located in Laird Hall 107. You can contact
this office at 514-398-7716 during weekdays from 8:30am to 4:30pm, or in case of EMERGENCIES, see
the Security Office (LH 101) or call them at 514-398-7770.
The SHHS staff consists of Lindsay O’Connell, Manager of Campus Housing and Gerry Chevalier,
Coordinator of Campus Housing. The following is an outline of our role:
1. The SHHS is responsible for carrying out the details of initial room allocation. Residents who
find the initial room allocation unsuitable for their needs must submit their request for room
reallocation to the Campus Housing. Requests will be accommodated whenever possible.
2. The SHHS will receive recommendations from the House Committee for physical
improvements in the residence.
3. The SHHS is to keep the House Committee advised of proposals and discussions affecting the
welfare of residents.
4. The SHHS will cooperate with and assist the House Committee, Residence Monitor whenever
possible in the discharge of its responsibility/(ies).
5. The SHHS will keep an up-to-date list of residents and will circulate this list to other
responsible interested parties.
Dear residents,
It is my pleasure to welcome you to Macdonald Campus Residences. You will live in
residences memorable experiences of friendship in a comfortable environment. As
monitor of residences, my responsibility is to supervise that all students are having
pleasant time in residences. With Mario Roy, Emily Poon, Taiga Cholette and Diane
Maheu, we will be available for your questions or requests. But the good order of
residence life cannot be achieved without your cooperation. In this regard, two
ingredients are necessary. First, we need your input and involvement on your residence committee; the
Laird Hall House Committee (LHHC). This involvement ensures that we will have a dynamic residence
life. Second, the respect of other residents will permit to have a smooth and friendly place to live. So I
wish you a good year in residence and look forward to see you enjoying your life in residence.
René Roy – Laird Hall Monitor – Room 285 – Tel. (514) 398-2714 – rene.roy@mail.mcgill.ca
SEFUL
PHONE NUMBERS
In case of emergency, call 911
AND
Always contact Security at 514-398-7777
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EMERGENCY
Centre Anti-Poison
1-800-463-5060
Lakeshore General Hospital
514-630-2225
Police
911
514-398-7777
Fire Department
911
514-398-7777
Security (Emergency only)
514-398-7777
Urgence Santé
911
Statcare Emergency Clinic
514-694-9282
514-398-7777
AROUND CAMPUS
Morgan Arboretum
514-398-7811
Student Association M.C.S.S.
514-398-8787
Student Affairs Office
514-398-7928
Health Clinic
Macdonald Athletics
514-398-7565
514-398-7789
Farm
514-398-7701
Student Services
514-398-7992
STUDENT HOUSING AND HOSPITALITY SERVICES
Disciplinary Officer
Campus Housing Manager
Residence Coordinator
Residence Monitor
Assistant Monitor
3A Floor Fellow
3 Floor Fellow
1A Floor Fellow
Ecoresidence Monitor
Lindsay O’Connell
Lindsay O’Connell
Gerry Chevalier
René Roy
Room 285
Mario Roy
Room 222
Ghislain Décoeur
Room 307
Diane Maheu
Room 383
Emily Poon
Room 139
Taiga Cholette
Eco Unit 8
514-398-7717
514-398-7717
514-398-7716
514-398-2714
lindsay.oconnell@mcgill.ca
lindsay.oconnell@mcgill.ca
gerry.chevalier@mcgill.ca
rene.roy@mail.mcgill.ca
514-398-7549
mario.roy2@mail.mcgill.ca
514-398-8713
ghislain.decoeur@mail.mcgill.ca
514-398-7781
diane.maheu@mail.mcgill.ca
514-398-2515
emily.poon3@mcgill.ca
514-398-7622
taiga.cholette@mail.mcgill.ca
LAIRD HALL EMERGENCY & FIRE ALARM PROCEDURES
In view of the sensitivity of the fire detection system in this building,
residents should exercise caution while cooking, baking etc. (always use
vent hoods). Frequent false alarms tend to cause annoyance rather
than alertness. Should an alarm be triggered intentionally or by
accident, please report it immediately to security personnel (LH 101)
(398-7777 or 398-7770). The building is equipped with heat sensors,
smoke detectors, pull stations and sprinklers. Should any one of these
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be activated, an alarm will sound throughout the building. The fire panel is located in the Laird Hall
main lobby and is monitored by Service de Sécurité Incendie de Montréal. If a fire is discovered, activate
the nearest pull station.
Procedure as stipulated in McGill Fire Prevention Procedures/Policies:
In case of fire: “Anyone discovering a fire, smoke, strong smell of burning or of an unusual nature,
should immediately:

Pull the fire alarm station.

If it is safe and you are trained to do so, use the correct fire extinguisher to put out the fire.

Begin evacuation procedures as described below.

Once evacuated, inform the authorities of the location and nature of the fire, the unsafe exits,
persons requiring assistance, and other pertinent details.

Remain available to the responding security agent(s) to provide details for the incident report.
In the event of a fire alarm in your building:

Secure any hazardous materials before leaving and perform any required equipment shutdown
procedures.

Evacuate the premises in a swift, orderly fashion using the nearest safe exit.

DO NOT use the elevators.

Follow the instructions of the evacuation team.

Provide assistance to persons with disabilities or with special needs.

Move completely away from the building. Go to the Centennial Centre, as directed by the
evacuation team, or move at least 100 meters away from the building.

When you are away from any danger, call 911 and Macdonald Campus Security at 514-3987777.

If you have specific knowledge about the evacuation or incident, remain available to the
responding security agents and emergency authorities. Inform them of the location and nature
of the fire, injuries, persons requiring assistance and other pertinent details. Remain available
to the responding security agent(s) to provide details for the incident report.

Re-enter the premises only when it is officially authorized.

Remember: your personal safety comes first
FAILURE TO EXIT DURING A FIRE ALARM WILL RESULT IN A FINE (1st offense).
Note: Room doors must remain unlocked to allow a rapid search for residents who may still be inside
the residence. If doors are locked, authorized personnel reserve the right to enter with a key or by
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force, in which case the occupant(s) of the room will be charged for the damage. These measures apply
only in real emergencies.
FIRE EXTINGUISHERS
Familiarize yourself with the evacuation plans posted in your area of the building. Emergency exit doors
located on the ground floor of the building are to be used ONLY IN CASES OF EMERGENCY. Residents
opening emergency exits unnecessarily will be reprimanded. Be aware of the location of extinguishers,
and how to use them.
"ABC" type extinguishers (orange cylinders) are available in corridors and kitchens. The extinguisher
nozzle must be aimed at the BASE of the flame and be discharged completely in one shot.
CANDLES, SPARKLERS, INCENSE AND OTHER SOURCE OF OPEN FLAME
Please note that the use of candles, sparklers and incense or any source of prolonged open flame is
prohibited within the residence (including bedrooms). Residents responsible of leaving open flames
unattended will be reprimanded, and upon multiple infractions could be expelled from the residence.
Sources of open flames prohibited from use within the residence include: candles, incense, sparklers,
propane lanterns, cooking fuel/fondue liquid, and cigarettes.
DEEP-FAT FRYING AND BBQ
Please note that deep-fat frying such as French fries or any other deep-fat frying food is not authorized
anywhere in residence. Students and/or group of students wanting to have a BBQ outside the residence
building, must obtain permission from the Campus Housing Office and receive authorization from
McGill Fire Prevention Department.
CLOSED CIRCUIT CAMERA
Closed circuit camera equipment has been installed throughout public areas in Laird Hall Residence. Our
goal is to ensure the safety and security of our residents and their belongings. Those who commit theft
and vandalism will be held accountable using video evidence of their transgressions, regardless of time
of day or night. Remember food theft is also considered a serious offence.
POWER FAILURE
In case of a power failure, please turn off or unplug all electrical appliances in use (stove, oven, toaster,
kettle, etc.). The building is equipped with emergency lights in staircases, corridors and front entrance.
LAIRD HALL SECURITY 101
ACCESS REGULATIONS
Access to the residence is restricted to Laird Hall residents and their visitors.
RESIDENT ACCESS
To access the residence, ALL residents must have their McGill ID card. Access to the building is possible
by the Main entrance, East Wing and North Wings entrances.
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Access will be permitted to residents who forgot their ID cards, by special request to the Student
Housing and Hospitality Services during office hours or at the Campus Security LH 101) desk after office
hours. Please note that a special form should be filled for each request, and that a $5.00 fee will be
applicable for this service after business hours.
Non-Resident and Visitor Access
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Non-Resident: any person residing outside of Laird Hall.
Visitor: any person (resident or non-resident of Laird Hall) visiting an occupant of Laird Hall.
Non-residents are required to make prior arrangements with the resident with whom they wish to visit.
The McGill phone located near the partition door in the main entrance area may be used to phone the
resident, and he/she will personally open the door to his/her own visitor(s). Please note the following:
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All visiting non-residents must be signed in the visitors log book located in the Laird Hall
lobby by the resident personally.
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No resident will be allowed more than 2 authorized visitors (resident or non-resident) in
his/her room.
-
Damage to the property or undesirable behavior of visitors will be considered as both the
visitor’s and the host resident's responsibility.
-
The Security office will not allow access to any visitors whatever the reason.
Under no circumstances will security open the door to ANY visitor. ACCESS TO THE RESIDENCE WILL
NOT BE PERMITTED TO ANYONE ELSE!
KEEP IT LOCKED!
An unpleasant incident can quickly happen, but can also be easily be avoided.
In order to protect your belongings, keep your bedroom door locked at all
times.
LAIRD HALL TEAM
MONITOR & ASSISTANT MONITOR
The Monitor is appointed by the Student Housing and Hospitality Services to preside over residence life
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in Laird Hall. The Monitor and Assistant Monitor representing the Student Housing and Hospitality
Services will be working closely with the elected House Committee to organize activities. Any problems
or conflicts concerning residence life should be brought to the attention of the Monitor and/or Assistant
Monitor.
FLOOR MONITORS
A floor monitor is appointed by the Student Housing and Hospitality Services to preside over life on
different floors. The floor monitor will be working closely with the residence monitor, assistant monitor,
elected House Committee and Student Housing and Hospitality Services. The residence monitor,
assistant monitor and floor fellows are available to answer any questions residents might have
concerning life in residence.
RESIDENT’S RESPONSIBILITIES
CARE OF ROOMS
The occupant/s of each room is/are responsible for its care, its cleanliness and is/are expected to
maintain decent hygiene conditions. To assist the resident, a service room containing a broom, mop,
pail and vacuum cleaner is available on each floor. Blankets, pillows, mattresses and other furnishings
are not to be taken out of the rooms. Burnt light bulbs and fluorescents will be exchanged for new ones
by the housekeeping staff upon request. Appliances such as toasters, toaster ovens, microwave ovens,
kettles, coffee makers, waffle irons and electric skillets are not permitted in resident's rooms.
Furniture in the lounges, kitchen, study room, computer room and lobby are for the use of the whole
residence and MAY NOT BE TAKEN INTO INDIVIDUAL ROOMS. For residents who remove furniture and
place it in individual room fines and/or reprimands may result. Rooms may not be repainted and care
should be taken not to damage the walls. Please use poster putty to hang posters.
EQUIPEMENT MALFUNCTION
Electrical breakers, plumbing fixtures, etc. are not to be repaired, adjusted or altered in any way. Items
requiring attention are to be reported to the Student Housing and Hospitality Services, room 107 Laird
Hall, (Tel: 514-398-7716). Any water damage or any significant damage to the infrastructure should also
be reported as soon as possible to the Student Housing Hospitality Services.
KEYS
Resident receives two keys: room key and a mailbox key. McGill ID card is required to enter Laird Hall
residence. Lost ID cards can be replaced by the Student Affairs Office located in Laird Hall at a cost of
$25.00. Cost of replacement for keys is as follows: Room key $ 20.00 / Mailbox key $ 15.00.
Resetting of bedroom lock with new keys costs $100.00.
MAINTAINING CLEANLINESS WITHIN THE RESIDENCE
Laird Hall is one of the best maintained residences you’ll ever see. The cleaning staff does a top-notch
job in keeping the building clean, but THEY NEED YOUR HELP.
A. Rooms: Lack of hygiene in a room will be reported to the Student Housing and Hospitality
Services or Housekeeping Staff. A staff member will inspect the room and give the resident 24
hours to clean it to an acceptable level of hygiene. The room will be inspected a second time at
the end of the 24 hour period. Refusal to comply or a second complaint against the same
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resident may result in expulsion from the residence, following written notice from Student
Housing and Hospitality Services
B. Bathrooms: Sinks and bathtubs must be cleaned after use and this includes removal of dirt,
soap suds, hair, etc. Shower curtains must be kept closed while showering to prevent water
from spilling on the tile floor, as this creates a hazard to walking. When using the toilets, the
resident must not soil the toilet seats or floor area around the toilet and must flush after using
the toilet. Residents are expected to observe at least these elementary rules of hygiene. The
bathrooms are shared facilities.
C. Kitchens: The sinks, oven, range, counter and/or table must be cleaned after each meal for
the next person. Kitchens are shared facilities. Kitchen utensils belonging to Laird Hall (various
toasters, microwave ovens) should be cleaned also as they are shared by everybody. Spills
should be wiped immediately. Check all of your food periodically from the refrigerator. Rotten
food should be thrown out. All food should be kept in sealed containers. No equipment or food
is allowed on the lockers in the dining-room. Items placed in the refrigerators and freezers
should be labeled with your name. Alcohol beverages are not to be placed in the kitchen
refrigerators.
RED Dish containers are located in each kitchen and are used for the removal of pots & dishes
which have been left lying around for at least 24 HOURS. The containers will be emptied each
WEDNESDAY, and their contents will be DISCARTED each FRIDAY.
PETS
No pets are allowed in Laird Hall. This includes dogs, cats, birds, reptiles, insects and small
mammals.
SMOKING & DRINKING
The Legislative Law, bill 112, limits smoking outside building only. Smoking is prohibited within a radius
of 9 meters (30 feet) outside of any door leading to any institutional building. A campus alcohol permit
must be obtained for any event whenever alcoholic beverages will be served on campus grounds. This
permit can be obtained from Mrs. Tanya Rother, Laird Hall, room 103, Tel: 514-398-7710.
QUIET HOURS
Note that quiet hours are between 10:00 pm and 07:00 am during the regular semester
and between 09:00 pm and 9:00 am during exam time. Respecting the quiet hours
means that a resident can sleep without being disturbed or can calmly study in his room.
WINDOWS
Screens are not to be opened or removed for any reason. CHECK YOUR WINDOWS BEFORE LEAVING
YOUR ROOM. The cost of repairs for the damage caused by windows left open (rain, snow, or freezing
of radiators) will be charged to the resident. Objects and/or food are not to be placed on window sills or
between windows and screens.
SERVICES & COMMODITIES
CAMPUS DINING FACILITIES
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Fully equipped kitchens are located on each floor in Laird Hall for individual use. For those wanting to
use outside dining facilities Le Comptoir Mac in the Macdonald Stewart-Building and the Stewart Hall
Cafeteria (John Abbott College) are open. A variety of restaurants are also available in Ste-Anne-deBellevue.
LAUNDRY
Card-operated washers and dryers are provided on every floor in Laird Hall. You will
find in your room a card for the washer and dryer. Any malfunctioning machines or loss
of card should be reported to Coinamatic at 514-747-3553 and a new card will be issued
at your own expense. Residents are asked not to leave clothes on the machines. The
laundry machines require liquid laundry soap. Out of consideration for the residents
situated adjacent the laundry facilities, the machines should be used between 09:00am
and 10:00pm only.
As a respectful gesture and for hygienic reasons, please clean the interior of the machine if any residues
are left after cleaning your laundry.
LINEN SERVICES
Bed linen is replaced every Tuesday at 13h00. You will need to insert the two bed sheets inside the
pillow cover and place the soil linen in the corridor next to your bedroom. The cleaning staff will picked
up the soil linen and leave two clean sheets and one pillow case on your bed.
POST OFFICE
Post office boxes are available in Laird Hall residence and keys are issued by the Campus Housing Office
upon arrival. Mail should be addressed to the resident showing box number and residence: i.e.
Name..................
21,111 Lakeshore Road,
Laird Hall, Box.......
Ste-Anne de Bellevue, QC
H9X 3V9
The campus Post Office, located in Laird Hall (LH 104) is open for full service
from 9:30am to 11:30am Wednesday only. Remember the Post Office does not sell money orders or
process registered mail. If a resident has subscribed to a local paper, it will have to be picked up at the
Campus Security.
ACTIVITY FEE
The Residence Activity is compulsory for all undergraduate and graduate students upon signing a
Residence Lease for Laird Hall. The cost of the activity fee is $25.00 which is non-refundable.
CHRISTINE GAGNON ROOM (LH 028)
The Christine Gagnon room is located at the basement level. The room is
equipped with TV and DVD player. There are also pool, foosball and air
hockey tables for your enjoyment.
Cues may be obtained from your floor representatives, and any damage to
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this equipment will be the responsibility of the resident.
NOTE - THE MAXIMUM CAPACITY OF THIS ROOM IS 30 INDIVIDUALS. THIS ROOM IS A NON-SMOKING
AND ALCOHOL-FREE AREA, UNDER PENALTY OF REPRIMAND AND/OR FINE.
BOARD GAMES
Various games are available. They may be borrowed from the monitors. Available games are: Clue, Life,
Scrabble, Chest, Yahtzee, Sorry and Taboo.
TELEVISION- DVD
Television-DVD units are available for personal and group viewing for a maximum up to three hours.
The TV-DVD is on trolley and can be borrowed in exchange for your I.D. card from monitors. Other TVs
are located in the lounges within the residence.
STUDY ROOM (LH 02)
A study room (quiet) is available in the basement for all students (LH 02). This room is to be used for
personal studying only. Chairs must not be removed from this room. For group work, the Christine
Gagnon room (LH028) should be reserved.
COMPUTER ROOM (LH 027)
Computers linked to the Network System are available in the basement (LH027).
Computer room may be accessed at all time.
Students may use the computer for up to 3 HOURS. NO FOOD or DRINKS are
allowed in this room. REMEMBER, this room is a shared facility. It is each and every
user's responsibility to keep it clean. Chairs must not be removed from this room.
The Handbook of Student Rights and Responsibilities (chapter 9) defines the code of conduct for users
of McGill Computing Facilities. McGill’s academic integrity website (www.mcgill.ca/integrity) provides
helpful suggestions to avoid plagiarism and cheating.
GREEN TIPS
BIKE!
Bicycles are available to McGill staff and students. This service is free upon
student ID card presentation. Details are available at the Macdonald Campus
security desk. These bikes are meant to ease your transport around campus: we
encourage you to use it! And why not just enjoy a ride near the Arboretum in the
fall?
BUY LOCALLY
The `Mac Market` opens every year from July to November and sells fresh
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apples and several types of vegetables produced on campus. The products come from different cultivar
trials conducted at the Horticultural Centre.
COMPOSTING AND RECYCLING
Compost bins and recycling bins for plastic, glass, metal, cardboard and paper are located in each
kitchen. We are asking your cooperation for the sorting of recycling and composting materials.
SAVE WATER AND ENERGY
Your cooperation to help us save energy and water is essential. Easy steps can be done
in your daily routine: for instance, keep the tap closed when you brush your teeth or
wash your dishes. In terms of energy, turn off the lights behind you when you leave a
room.
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RULES OF CONDUCT
The Rules of Conduct are meant to ensure a safe and friendly atmosphere in the Laird Hall Residence. Enforcement of
the Laird Hall rules for individuals that break the rules will be the duty of the Laird Hall Residence Monitor and the
Service Housing and Hospitality Services. In serious case, the Disciplinary Officer, will hold an interview with the resident
and an advisor of his/her choosing, for the purposes of deliberating on an appropriate penalty. All decisions from the
Disciplinary Officer for non-academic offenses are final. The McGill Student Rights and Responsibilities Handbook
contains the Code of Student Conduct and Disciplinary Procedures (chapter 6). For a comprehensive review of
disciplinary procedures, students are advised to consult http://www.mcgill.ca/integrity (Green Book).
OFFENSE
Drug Possession
Zero tolerance
Rowdy/unruly behavior
DESCRIPTION
Possession or consumption of illegal
drugs anywhere on Macdonald
campus (Marijuana, amphetamines,
or barbiturates)
Excessive noise at inappropriate time
(radio, TV, Etc.)




Violent behavior or threats
Drunk and/or Disorderly behavior
(on campus grounds/outside of units)
All threats or fights


Possession of illegal material
Zero tolerance
Horseplay within the Residences
Abusive use of services
Refusal to show ID
Offensive poster in building
Possession or use of pyrotechnic
equipment
Ex. : fireworks, firecrackers,
explosives
Possession or use of weapons Ex. :
cross bows, long bows, sling shots,
firearms, knives, spears and other
potentially
dangerous
weapons
substances and materials
Dropping items from windows or
stairwells
Roller skating, biking, skate boarding
Food or water fight
Forgotten or lost keys
Security Services & authorities
Any Discrimination









MINIMAL SANCTION
Hearing with
Residence Disciplinary
Officer
Criminal charges
Reprimand from
Monitor
Hearing with
Disciplinary Officer
Reprimand from
Monitor
Hearing with
Disciplinary Officer
Criminal charges
Reprimand from
Monitor
Hearing with
Disciplinary Officer
Criminal charges
Reprimand from
Monitor
Paying for clean up
$5.00 Fine – Security
Office
Interview
Interview
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THE HOUSE COMMITTEE (L.H.H.C)
The Student House Committee of Laird Hall (under the guidance of the Residence Monitor and Assistant
Monitor) consists of internally elected resident students who represent all the resident students and
who are concerned with all aspects of residence life. The House Committee needs your energy and
enthusiasm. Come and take part in the decision-making process and come share your good ideas.
See René Roy (LH 285) or Mario Roy (LH 222) for more information.
Responsibilities of L.H.H.C. include the following:
1. To organize activities and promote life in residence.
2. To make recommendations to the Student Housing and Hospitality Services for physical
improvements in the residence, organize activities, and improve students' residence life.
3. To act in the interest of resident students to attain adequate living quarters. This includes
striving to maintain a high hygienic level in each room and in the residence as a whole.
4. To maintain good order of general facilities for residents associated with recreational areas,
reading rooms, T.V. room, kitchen facilities, laundry facilities, etc.
5. To recommend to the Monitor & Campus Housing disciplinary action to be taken against
residents in the event of rules transgressions.
We want to hear from you!
Nobody spends more time in the residence than residents, so your input on rule breakers is valued. If
you notice illegal behavior within the residence you are encouraged to notify the Residence Monitor (LH
285) or Assistant Monitor (LH 222), the Floor Fellows (LH307- LH139-LH383 ) or the Student Housing and
Hospitality Services (LH 107). All information will be kept confidential and remain anonymous.
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