Treasurer
Objective
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To ensure that a financial management system and reporting system is put in place and operable so the Club
committee has an accurate, true and correct understanding of the financial status of the Club at all times.
To provide support to the Committee members to ensure the efficient operation of the Club.
Responsibilities
Relationships
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Reports to the Club Committee.
Liaises with the President and Secretary.
Liaises with the Junior Committee Treasurer
Liaises with official Club suppliers & other key stakeholders.
Reporting to this position is the Junior Committee Treasurer, whom shall provide a monthly report to the Treasurer of
all financial transactions at that level as authorised
Accountability
 The Treasurer is accountable to the President and the General Committee.
 The Treasurer shall seek ratification from the General Committee of a Club budget, including debt reduction and there
after shall have the authority to act within the limits of the budget and strategy approve.
 The Treasurer shall provide a monthly report to the General Committee of all financial transactions.
Treasurer's duties
Typically, duties for the treasurer may involve:
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Issuing receipts and promptly depositing all monies received
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Making all payments and keeping accurate, up to date records of income and expenditure
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Ensuring that adequate accounts and records exist regarding the club's financial transactions
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Being the signatory on club cheques, with at least one other
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Preparing regular bank account reconciliations
JOB DESCRIPTIONS
 Prepare the annual budget of the Club for presentation at the January Committee meeting (the draft budget having
earlier been formulated by the Club Committee in December).
 Ensure all Managers and general committee members do not exceed authority ceilings for financial expenditure
without reference to the General Committee.
 Ensure that all sponsorship and marketing invoices generated for and sent to sponsors have the Clubs ABN number
clearly identified (for taxation purposes)
 Promptly attend to general banking activities.
 Maintain appropriate accounts of all income and expenditure and associated audit trails, e.g. receipts.
 Report monthly to the Club Committee on budget performance.
 Present all accounts for payment for approval.
 Prioritise payment of accounts.
 Make details of all accounts available to the Club Committee and members as provided in the ASSOCIATIONS
INCORPORATION ACT 1985 (SA).
 Oversee and seek reports of all other accounts held by sections of the Club.
 Manage any overdraft facility held by the Club.
 Ensure any surpluses are invested wisely after approval by the Committee.
 Ensure all taxation commitments are met by the Club.
 Issue tax certificates to employees as required under the Act.
 Ensure the Club finances are correctly audited.
 Report activities of the portfolio to the membership at the Annual General Meeting.
 Assist other Committee members in their duties as required.
 Undertake tasks at the request of the President, Executive or General Committee.
 Maintain and complete all salary cap reporting requirements.
Being responsible for the club's petty cash
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Invoicing members for items/services provided, e.g. equipment, uniforms
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Being fully informed about the financial position of the club at all times
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Preparing budgets for the forthcoming year describing potential sources of income and expenditure
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Presenting regular breakdowns of income and expenditure to the management committee
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Preparing and presenting financial statements to committee meetings and for the annual report
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Investing surplus funds
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Managing club investment programs
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Negotiating with banks for loans, overdraft facilities and mortgages
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Handling tax returns if applicable
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Preparing annual financial accounts for auditing, and providing the auditor with information as required
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Ensuring annual returns and statement of accounts are filed in accordance with ASSOCIATIONS
INCORPORATION ACT 1985 (SA) (if applicable)
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Ensuring GST compliance
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Ensuring invoices are valid tax invoices and that suppliers issue valid invoices
You’ve been elected treasurer – now what?
Use this checklist of all the things you need to do as soon as you get the job:
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Check details of all bank accounts and all signatories
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Swap signatories straight away. Get the forms from the bank and take them to the annual meeting
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Check details of credit card or spending authorisations and organise for the return of outstanding
chequebooks or cards
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Check who has the financial files and get all documents and budget information, including special events
budgets and details of purchases
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Make sure you have a master copy of your financial procedures manual
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Organise for a detailed briefing from the outgoing treasurer detailing any spending commitments or
incomings not included in budget papers
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Prepare a timeline of upcoming payments and dates when bills (insurance/rent) are due
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Once you have completed your first budget statement, see if you can check with the outgoing treasurer that
nothing is missing
JOB DESCRIPTIONS
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Timetable for position responsibilities:
Timings
Task
November
Provides Financial Report at Annual General Meeting
December
January
February
March
April
May
June
Identify Financial system to be used for term
1. Invoices to have MLDFC ABN inserted
2. EFTPOS and Credit payments, dockets and account
reconciliation in accordance with
3. Financial Records and reporting to be compliant with
ASSOCIATIONS INCORPORATION ACT 1985 (SA)
Attends Meeting of new Committee. Discuss1. First Budget paper – checked with previous treasurer
2. the agenda for the financial year
3. Draft Forecast budget for season
4. Operations for Senior Football
5. Social Functions
6. Sponsorship
Work with the
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President and Vice President
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Marketing and sponsorship
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Secretary
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Senior Football Operations (player incentives)
Attend all Committee Meetings
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Report: Finalise Budget Forecast
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Liaise with club members and players
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Support Marketing and Sponsorship Director providing
prompt Invoicing of sponsors
Attend all Committee Meetings
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Report: Provide Financial position
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Liaise with club members and players
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Support Marketing and Sponsorship Director providing
prompt Invoicing of sponsors
Attend all Committee Meetings

Report: Provide Financial position

Liaise with club members and players

Support Marketing and Sponsorship Director providing
prompt Invoicing of sponsors and reporting of payments
Attend all Committee Meetings

Report: Provide Financial position

Liaise with club members and players

Support Marketing and Sponsorship Director providing
prompt Invoicing of sponsors and reporting of payments
Attend all Committee Meetings

Report: Provide Financial position

Liaise with club members and players

Support Marketing and Sponsorship Director providing
prompt Invoicing of sponsors and reporting of payments
Attend all Committee Meetings

Report: Provide Financial position

Liaise with club members and players

Support Marketing and Sponsorship Director providing
prompt reporting of payments
President
Auditor
Junior Committee Treasurer
All Committee
Junior Committee Treasurer
Committee
Club members
Junior Committee Treasurer
Committee
Club members
Junior Committee Treasurer
Committee
Club members
Junior Committee Treasurer
Committee
Club members
Junior Committee Treasurer
Committee
Club members
Junior Committee Treasurer
Committee
Club members
Junior Committee Treasurer
JOB DESCRIPTIONS
Upon Election to position and before next meeting
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Meet with previous Treasurer for briefing of matters
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Meet with Treasurer Junior Committee
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Meet with auditor and discuss financial setup and needs for this
financial year
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List of Total Creditors outstanding – reporting method in
monthly report
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List of Total Debtors outstanding – reporting method in monthly
report
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Prioritise payments of outstanding creditors
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start preparing budget forecast plan for the coming season
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Signatories to Bank Accounts to be updated (4 required, 2 to
sign for authorised withdrawal)
Liaise with
Task
Liaise with
July
Attend all Committee Meetings
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Report: Provide Financial position
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Liaise with club members and players
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Support Marketing and Sponsorship Director: Reconcile
outstanding sponsor payments
Committee
Club members
Junior Committee Treasurer
August
Attend all Committee Meetings
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Report: Provide Financial position
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Liaise with club members and players
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Support Marketing and Sponsorship Director: Reconcile
outstanding sponsor payments
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Arrange meeting/appointment with Auditor to
commence auditors audit according to needs of Auditor
Attend all Committee Meetings
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Report: Provide Financial position
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Liaise with club members and players
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Assist Auditor as needed
Attend all Committee Meetings
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Report: Provide Financial position for year, summarising
activities
Committee
Club members
Junior Committee Treasurer
September
October
October Debrief Report
Prepare and deliver Financial Report for November Annual
General meeting
Committee
Club members
Junior Committee Treasurer
Committee
Junior Committee Treasurer
JOB DESCRIPTIONS
Timings