HESA Student 2014-15 data verification: queries for HESA to ask on HEFCE's behalf
No.
1
Area of investigation
Quality Rule Id / Credibility web
report Id / Checkdoc Item
Required action
Warnings not specifically
queried elsewhere:
QR.C14051.EntryProfile.POSTCO
DE.8
HESA to raise query in Minerva.
HEFCE will review the response provided.
Postcode: 18-21 year-olds
with the same postcode and
term time postcode that do
not live at home.
Quality rule warning
HEFCE have requested confirmation that you have reviewed the list of
young full-time undergraduates that do not live at home but have the
same postcode and term-time postcode. If the data are not genuine
please update the records and resubmit.
If the data is genuine, please respond to confirm that you have verified
the students’ POSTCODE, TTPCODE and TTACCOM data is correct.
2
Warnings not specifically
queried elsewhere:
Highest qualification on
entry: unknown in HESA
data but known in *J.
HESA check documentation:
Worksheet: Unknown values
QR.C14051.EntryProfile.QUALENT
3.14
Quality rule warning
HESA to raise query in Minerva.
HEFCE will review the response provided.
HEFCE have requested confirmation that you have reviewed the list of
students with an unknown highest qualification on entry (QUALENT3) in
your HESA return that have a known value in UCAS’s *J data. If the
data is not genuine please correct it and resubmit.
If the data is genuine, please respond with your explanation.
3
Warnings not specifically
queried elsewhere:
Highest qualification on
entry: not known highest
qualifications on entry for
UCAS and non-UCAS
entrants.
HESA check documentation:
Worksheet: Unknown values
Check(s):
(a) the percentage of unknown
highest qualification on entry
for UCAS entrants is greater
than 1%.
(b) the percentage of unknown
highest qualification on entry
HESA to raise query in Minerva.
HEFCE will review the response provided.
HEFCE have requested an explanation for why a substantial number of
entrants have unknown highest qualifications on entry (QUALENT3 =
X06). If the highest qualification on entry data is available please update
the records and resubmit.
If the data is genuine, please respond with your explanation.
No.
Area of investigation
Quality Rule Id / Credibility web
report Id / Checkdoc Item
Required action
for non-UCAS entrants is
greater than 3%.
4 Warnings not specifically
queried elsewhere:
Qualifications on entry: tariff
differences.
HESA check documentation:
Credibility web report:
UK domiciled students by tariff
groupings - proportion difference
(TAR1P)
(a) the change between 2013-14
and 2014-15 in the proportion
of full-time UK-domiciled first
degree students with 540 or
more tariff points is greater
than 5 percentage points
HESA to raise query in Minerva.
HEFCE will review the response provided.
HEFCE have requested an explanation for why the change in the
proportion of full-time UK-domiciled first degree students in this tariff
group has changed, from last year, more than we would normally
expect. If the data is not genuine please correct it and resubmit.
If the data is genuine, please respond with your explanation.
(b) the change between 2013-14
and 2014-15 in the proportion
of full-time UK-domiciled first
degree students with tariff
points in the range 480 - 539 is
greater than 5 percentage
points
(c) the change between 2013-14
and 2014-15 in the proportion
of full-time UK-domiciled first
degree students with tariff
points in the range 420 - 479 is
2
No.
Area of investigation
Quality Rule Id / Credibility web
report Id / Checkdoc Item
Required action
greater than 5 percentage
points
(d) the change between 2013-14
and 2014-15 in the proportion
of full-time UK-domiciled first
degree students with tariff
points in the range 360 - 419 is
greater than 5 percentage
points
(e) the change between 2013-14
and 2014-15 in the proportion
of full-time UK-domiciled first
degree students with tariff
points in the range 300 - 359 is
greater than 5 percentage
points
(f) the change between 2013-14
and 2014-15 in the proportion
of full-time UK-domiciled first
degree students with tariff
points in the range 240 - 299 is
greater than 5 percentage
points
(g) the change between 2013-14
and 2014-15 in the proportion
of full-time UK-domiciled first
degree students with tariff
3
No.
Area of investigation
Quality Rule Id / Credibility web
report Id / Checkdoc Item
Required action
points in the range 180 - 239 is
greater than 5 percentage
points
(h) the change between 2013-14
and 2014-15 in the proportion
of full-time UK-domiciled first
degree students with tariff
points in the range 120 - 179 is
greater than 5 percentage
points
(i) the change between 2013-14
and 2014-15 in the proportion
of full-time UK-domiciled first
degree students with tariff
points in the range 80 - 119 is
greater than 5 percentage
points
(j) the change between 2013-14
and 2014-15 in the proportion
of full-time UK-domiciled first
degree students with tariff
points in the range 1 - 79 is
greater than 5 percentage
points
(k) the change between 2013-14
and 2014-15 in the proportion
of full-time UK-domiciled first
4
No.
Area of investigation
Quality Rule Id / Credibility web
report Id / Checkdoc Item
Required action
degree students with zero or
unknown tariff points is greater
than 5 percentage points.
5
Warnings not specifically
queried elsewhere:
Disability: no known
disability in HESA data but
known in *J.
HESA check documentation:
Worksheet: Unknown values
QR.C14051.Student.DISABLE.4
Quality rule warning
HESA to raise query in Minerva.
HEFCE will review the response provided.
HEFCE have requested confirmation that you have reviewed the list of
students with no known disability (DISABLE = 00) in your HESA return
that have a known disability in UCAS’s *J data. If the data is not genuine
please correct it and resubmit.
If the data is genuine, please respond with your explanation.
6
Warnings not specifically
queried elsewhere:
Disabled Students’
Allowance (DSA): not
known or not sought values.
HESA check documentation:
Worksheet: Unknown values
Check(s):
the percentage of not known or not
sought values is greater than 5%.
HESA to raise query in Minerva.
HEFCE will review the response provided.
HEFCE have requested an explanation for why the number of students
with a not known or not sought Disabled Students’ Allowance indicator
(DISALL) is higher than we would normally expect. If the data is not
genuine please correct it and resubmit.
If the data is genuine, please respond with your explanation.
7
Postcode: unknown in
HESA data but known in *J.
HESA check documentation:
Worksheet: Unknown values
QR.C14051.EntryProfile.POSTCO
DE.12
Quality rule warning
HESA to raise query in Minerva.
HEFCE will review the response provided.
HEFCE have requested confirmation that you have reviewed the list of
students with an unknown postcode in your HESA return that have a
known postcode in UCAS’s *J data. If the data is not genuine please
correct it and resubmit.
If the data is genuine, please respond with your explanation.
5
No.
8
Area of investigation
Quality Rule Id / Credibility web
report Id / Checkdoc Item
Required action
Warnings not specifically
queried elsewhere:
HESA check documentation:
HESA to raise query in Minerva.
HEFCE will review the response provided.
Postcode: not known
values.
Worksheet: Unknown values
Check(s):
the percentage of unknown
postcodes is greater than 1% for
UCAS entrants;
HEFCE have requested an explanation for why the number of students
with a not known postcode is higher than we would normally expect. If
the data is not genuine please correct it and resubmit.
If the data is genuine, please respond with your explanation.
the percentage of unknown
postcodes is greater than 2% for
non-UCAS entrants.
9
Postcode: postcode not in
country of domicile.
QR.C14051.EntryProfile.POSTCO
DE.9
Quality rule warning
HESA to raise query in Minerva.
HEFCE will review the response provided.
HEFCE have requested confirmation that you have reviewed the list of
students with a postcode that is not contained within their country of
domicile. If the data are not genuine please update the records and
resubmit.
If the data is genuine, please respond to confirm that you have verified
the students’ POSTCODE and DOMICILE data is correct.
10
Highest qualification on
entry: Level 3 highest entry
qualification without
detailed qualification on
entry data.
QR.C14051.EntryProfile.QUALENT
3.9
HESA to raise query in Minerva.
HEFCE will review the response provided.
Quality rule warning
HEFCE have requested an explanation for why a significant number of
UK-domiciled undergraduate entrants with a Level 3 highest qualification
on entry (QUALENT3) have no detailed qualification on entry data
returned. If the data is available please update the records and
resubmit.
6
No.
Area of investigation
Quality Rule Id / Credibility web
report Id / Checkdoc Item
Required action
If the data is genuine, please respond with your explanation.
11
QualificationsOnEntry data:
detailed qualification on
entry data not returned for
new entrants.
QR.C14051.EntryProfile.Qualificati
onsOnEntry.2
HESA to raise query in Minerva.
HEFCE will review the response provided.
QR.C14051.EntryProfile.Qualificati
onsOnEntry.8
HEFCE have requested an explanation for why the detailed qualification
on entry data is missing for these full-time UK-domiciled entrants with
highest qualifications on entry that normally have a UCAS tariff. If the
data is available please update the records and resubmit.
Quality rule warning
If the data is genuine, please respond with your explanation.
12
Qualifications on entry:
missing grades for tariff
bearing qualifications.
QR.C14051.QualificationsOnEntry.
QUALGRADE.5
HESA to raise query in Minerva.
HEFCE will review the response provided.
Quality rule warning
HEFCE have requested an explanation for why almost all grades
(QUALGRADEs) are missing for tariff bearing qualifications on entry for
these full-time UK-domiciled undergraduate entrants. If the data is
available please update the records and resubmit.
If the data is genuine, please respond with your explanation.
13
Qualifications on entry:
grade lower in HESA data
than *J.
QR.C14051.QualificationsOnEntry.
QUALGRADE.7
HESA to raise query in Minerva.
HEFCE will review the response provided.
Quality rule warning
HEFCE have requested an explanation for why almost all grades
(QUALGRADEs) are lower in your HESA return than for the same
qualifications on entry in UCAS’s *J data for these full-time UK-domiciled
undergraduate entrants. If the data is not genuine please correct it and
resubmit.
If the data is genuine, please respond with your explanation.
7
No.
14
Area of investigation
Quality Rule Id / Credibility web
report Id / Checkdoc Item
Required action
Instance.FEEREGIME: Fee
QR.C14051.Instance.FEEREGIME.
18
HESA to raise query in Minerva.
HEFCE will review the response provided.
QR.C14051.Instance.FEEREGIME.
19
HEFCE have requested an explanation for why a substantial number of
students that started their instance after the new funding and fee regime
began (1 September 2012) are returned as old-regime
(FEEREGIME = 10).
regime not as expected
based on
Instance.COMDATE’
(old-regime students that
started after 31 August
2012 and new-regime
students that started before
1 September 2012.
Quality rule warning
HEFCE have requested an explanation for why a substantial number of
students that started their instance before the new funding and fee
regime began (1 September 2012) are returned as new-regime
(FEEREGIME = 20).
If the data is not genuine please correct it and resubmit.
If the data is genuine, please respond with your explanation.
15
Fundability status:
substantial numbers of
postgraduate research
students that are not
HEFCE-fundable.
QR.C14051.Instance.FUNDCODE.
31
HESA to raise query in Minerva.
HEFCE will review the response provided.
Quality rule warning
HEFCE have requested an explanation for why a substantial number of
UK- or EU-domiciled postgraduate research students are not returned
as HEFCE-funded (FUNDCODE = 1). If the data is not genuine please
correct it and resubmit.
If the data is genuine, please respond with your explanation.
16
Mode: full-time mode but
year of instance less than
24 weeks.
QR.C14051.Instance.MODE.32
Quality rule warning
HESA to raise query in Minerva.
HEFCE will review the response provided.
HEFCE have requested confirmation that you have reviewed the list of
full-time students (MODE = 01, 23, 24) whose year of instance appears
8
No.
Area of investigation
Quality Rule Id / Credibility web
report Id / Checkdoc Item
Required action
to last for less than 24 weeks. If the data is not genuine please correct it
and resubmit.
If the data is genuine, please respond with your explanation.
17
Term-time postcode: 18-21
year-olds with different
postcode and term-time
postcode that live at home.
QR.C14051.Student.TTPCODE.9
Quality rule warning
HESA to raise query in Minerva.
HEFCE will review the response provided.
HEFCE have requested an explanation for why a substantial number of
18-21 year-old full-time undergraduates do not have the same postcode
and term-time postcode (TTPCODE) but live at home (TTACCOM = 2).
If the data is not genuine please correct it and resubmit.
If the data is genuine, please respond with your explanation.
18
Term-time postcode: same
postcode and term-time
postcode but live in rented
accommodation.
QR.C14051.Student. TTPCODE.14
Quality rule warning
Where it exists Student.TTPCODE
should not equal
EntryProfile.POSTCODE where
Student.TTACCOM = 8.
19
Highest qualification on
entry: first degree students
without a Level 3 or subdegree highest qualification
on entry.
Credibility web report:
Chapter: Qualifications on entry
First year students by highest
qualification on entry – proportion
difference (HQOE2P).
Check(s):
HESA to raise query in Minerva.
HEFCE will review the response provided.
HEFCE have requested confirmation that you have reviewed the list of
students with the same postcode and term-time postcode (TTPCODE)
but live in ‘other rented accommodation’ (TTACCOM = 8). If the data is
not genuine please correct it and resubmit.
If the data is genuine, please respond with your explanation.
HESA to raise query in Minerva.
HEFCE will review the response provided.
HEFCE have requested an explanation for why a substantial number of
first degree entrants do not have a Level 3 or sub-degree highest
qualification on entry (QUALENT3). If the data is not genuine please
correct it and resubmit.
If the data is genuine, please respond with your explanation.
9
No.
Area of investigation
Quality Rule Id / Credibility web
report Id / Checkdoc Item
Required action
(a) less than 95% of full-time first
degree entrants have a ‘Level 3
qualification (including A levels
and Highers)’ or ‘Other
undergraduate qualification’ as
their highest qualification on
entry.
(b) less than 95% of part-time first
degree entrants have a ‘Level 3
qualification (including A levels
and Highers)’ or ‘Other
undergraduate qualification’ as
their highest qualification on
entry.
20
Qualifications on entry:
Level 3 entry qualifications
but unknown or zero tariff
points.
Credibility web report:
Chapter: Qualifications on entry
UK domiciled students by tariff
groupings - proportion difference
(TAR1P).
Check: more than 5% of first
degree UK-domiciled entrants with
‘Level 3 qualifications with
unknown/zero points‘.
21
FTE: high average FTE for
students on standard
instance years.
HESA check documentation:
Credibility web report:
HESA to raise query in Minerva.
HEFCE will review the response provided.
HEFCE have requested an explanation for why a substantial number of
first degree UK-domiciled entrants with Level 3 qualifications on entry
have an unknown or zero tariff point score (QUALTYPE, QUALGRADE).
If the data is not genuine please correct it and resubmit.
If the data is genuine, please respond with your explanation.
HESA to raise query in Minerva.
HEFCE will review the response provided.
Chapter: Average instance FTE
10
No.
Area of investigation
Quality Rule Id / Credibility web
report Id / Checkdoc Item
Required action
Standard instance year – Starters
(FTES1)
HEFCE have requested an explanation for why the average FTE of
students on standard instance years (TYPEYR = 1) have a higher
average FTE for students in this mode and level than we would normally
expect. If the data is not genuine please correct it and resubmit.
Standard instance year – Leavers
(FTES2)
Standard instance year – Others
(FTES3).
If the data is genuine, please respond with your explanation.
Check(s):
Standard instance year – Starters
(FTES1)
(a) the average FTE of full-time
postgraduate research students
is either greater than 100% or
lower than 80%
(b) the average FTE of full-time
postgraduate taught students is
either greater than 100% or
lower than 80%
(c) the average FTE of full-time
first degree students is either
greater than 100% or lower
than 95%
(d) the average FTE of full-time
other undergraduate students
is either greater than 100% or
lower than 95%
11
No.
Area of investigation
Quality Rule Id / Credibility web
report Id / Checkdoc Item
Required action
(e) the average FTE of part-time
postgraduate research students
is either greater than 55% or
lower than 35%
(f) the average FTE of part-time
postgraduate taught students is
either greater than 45% or
lower than 20%
(g) the average FTE of part-time
first degree students is either
greater than 65% or lower than
40%
(h) the average FTE of part-time
other undergraduate students
is either greater than 55% or
lower than 20%.
Standard instance year – Leavers
(FTES2)
(i) the average FTE of full-time
postgraduate research students
is either greater than 95% or
lower than 40%
(j) the average FTE of full-time
postgraduate taught students is
either greater than 100% or
lower than 80%
12
No.
Area of investigation
Quality Rule Id / Credibility web
report Id / Checkdoc Item
Required action
(k) the average FTE of full-time
first degree students is either
greater than 100% or lower
than 95%
(l) the average FTE of full-time
other undergraduate students
is either greater than 100% or
lower than 90%
(m) the average FTE of part-time
postgraduate research students
is either greater than 25% or
lower than 5%
(n) the average FTE of part-time
postgraduate taught students is
either greater than 35% or
lower than 15%
(o) the average FTE of part-time
first degree students is either
greater than 55% or lower than
35%
(p) the average FTE of part-time
other undergraduate students
is either greater than 50% or
lower than 20%.
Standard instance year – Others
(FTES3)
13
No.
Area of investigation
Quality Rule Id / Credibility web
report Id / Checkdoc Item
Required action
(q) the average FTE of full-time
postgraduate research students
is either greater than 100% or
lower than 95%
(r) the average FTE of full-time
postgraduate taught students is
either greater than 100% or
lower than 60%
(s) the average FTE of full-time
first degree students is either
greater than 100% or lower
than 95%
(t) the average FTE of full-time
other undergraduate students
is either greater than 100% or
lower than 90%
(u) the average FTE of part-time
postgraduate research students
is either greater than 50% or
lower than 30%
(v) the average FTE of part-time
postgraduate taught students is
either greater than 45% or
lower than 20%
(w) the average FTE of part-time
first degree students is either
14
No.
Area of investigation
Quality Rule Id / Credibility web
report Id / Checkdoc Item
Required action
greater than 60% or lower than
40%
(x) the average FTE of part-time
other undergraduate students
is either greater than 65% or
lower than 30%.
22
FTE: high average FTE for
students on non-standard
instance years.
HESA check documentation:
Credibility web report:
Chapter: Average instance FTE
Non-standard instance year –
Starters (FTEN1)
Non-standard instance year –
Leavers (FTEN2)
HESA to raise query in Minerva.
HEFCE will review the response provided.
HEFCE have requested an explanation for why the average FTE of
students on non-standard instance years (TYPEYR ≠ 1) have a higher
average FTE for students in this mode and level than we would normally
expect. If the data is not genuine please correct it and resubmit.
If the data is genuine, please respond with your explanation.
Non-standard instance year –
Others (FTEN3)
Check(s):
Non-standard instance year –
Starters (FTEN1)
(a) the average FTE of full-time
postgraduate research students
is either greater than 85% or
lower than 60%
(b) the average FTE of full-time
postgraduate taught students is
15
No.
Area of investigation
Quality Rule Id / Credibility web
report Id / Checkdoc Item
Required action
either greater than 90% or
lower than 65%
(c) the average FTE of full-time
first degree students is either
greater than 90% or lower than
50%
(d) the average FTE of full-time
other undergraduate students
is either greater than 90% or
lower than 45%
(e) the average FTE of part-time
postgraduate research students
is either greater than 55% or
lower than 30%
(f) the average FTE of part-time
postgraduate taught students is
either greater than 45% or
lower than 15%
(g) the average FTE of part-time
first degree students is either
greater than 50% or lower than
20%
(h) the average FTE of part-time
other undergraduate students
is either greater than 35% or
lower than 10%.
16
No.
Area of investigation
Quality Rule Id / Credibility web
report Id / Checkdoc Item
Required action
Non-standard instance year –
Leavers (FTEN2)
(i) the average FTE of full-time
postgraduate research students
is either greater than 45% or
lower than 10%
(j) the average FTE of full-time
postgraduate taught students is
either greater than 30% or
lower than 5%
(k) the average FTE of full-time
first degree students is either
greater than 55% or lower than
15%
(l) the average FTE of full-time
other undergraduate students
is either greater than 55% or
lower than 15%
(m) the average FTE of part-time
postgraduate research students
is either greater than 20% or
lower than 5%
(n) the average FTE of part-time
postgraduate taught students is
either greater than 25% or
lower than 5%
17
No.
Area of investigation
Quality Rule Id / Credibility web
report Id / Checkdoc Item
Required action
(o) the average FTE of part-time
first degree students is either
greater than 50% or lower than
10%
(p) the average FTE of part-time
other undergraduate students
is either greater than 35% or
lower than 10%.
Non-standard instance year –
Others (FTEN3)
(q) the average FTE of full-time
postgraduate research students
is either greater than 100% or
lower than 95%
(r) the average FTE of full-time
postgraduate taught students is
either greater than 100% or
lower than 50%
(s) the average FTE of full-time
first degree students is either
greater than 100% or lower
than 90%
(t) the average FTE of full-time
other undergraduate students
is either greater than 100% or
lower than 80%
18
No.
Area of investigation
Quality Rule Id / Credibility web
report Id / Checkdoc Item
Required action
(u) the average FTE of part-time
postgraduate research students
is either greater than 50% or
lower than 25%
(v) the average FTE of part-time
postgraduate taught students is
either greater than 45% or
lower than 20%
(w) the average FTE of part-time
first degree students is either
greater than 60% or lower than
25%
(x) the average FTE of part-time
other undergraduate students
is either greater than 55% or
lower than 15%.
23
Sub-contractual partners:
high number of subcontractual partners without
a UKPRN.
HESA check documentation:
Worksheet:
‘Collaborative_Franchise’
Check: students with a subcontractual partner that does not
have a UKPRN.
HESA to raise query in Minerva.
HEFCE will review the response provided.
HEFCE have requested confirmation that the students returned against
an ‘other public body in the UK’ (TINST = 4003) and ‘other private body
in the UK’ (TINST = 4004) are sub-contracted with institutions that do
not have UKPRNs. If the data is not genuine please correct it and
resubmit.
If the data is genuine, please respond with your explanation.
19