Inter-Cluster Coordination Meeting
14 March 2013 Meeting Minutes
Co-Chairs:
PDMA &UNOCHA
Inter-Cluster Participants: PHF, WHO, WFP, FAO, UNWOMEN, UNICEF, IOM
Agenda:
1. Welcome and introduction of participants
2. Minutes of previous meeting
3. Discussion of Inter-Cluster Challenges Issues and Opportunities, Floods 2012-needs/gaps analysis
4. PDMA briefing
5. AOB
 HCT decision on cluster continuation and preparedness activities
 Next meeting and meeting frequency
Minutes of Meeting
Welcome and introduction of participants
Action Point/Suggestion
 OCHA welcomed the participants and walked through the agenda. The participants introduced
themselves.
Minutes of previous meeting
 The first gender action point was deemed irrelevant as it is related elsewhere and to be deleted.
Otherwise, minutes of the last meeting were approved as an accurate record and participants were
informed that actions from previous meeting minutes were completed
Business arising from action points
 OCHA pointed out that clusters were asked for agenda items for ICCM but there were no inputs
from clusters
Inter-Cluster Challenges Issues and Opportunities, Floods 2012-needs/gaps analysis


Health Cluster
 WHO highlighted that from the last three years they established its presence in all major districts
and hospitals but still there is a need of establishment at various places.
Shelter Cluster
 Shelter cluster highlighted the challenge regarding the issuance of NOC in north Sindh. Cluster
stated that in districts sometimes DCOs ask for NOC and sometimes ask for information sharing, so
UNOCHA Sindh
Action Point/Suggestion

First Gender action point in
minutes to be deleted because it
is repeated elsewhere.
Action Point/Suggestion


there is a need of clarification over this issue.
 General discomfort was expressed by few clusters over the NOC issue at district level.
 PDMA clarified the policy formatted by PDMA for the endorsement of projects in districts is that
before moving to any district NGO/INGO need endorsement from PDMA. PDMA briefed that incase
of any problem clusters should intimate PDMA and in this regard PDMA ensured their full support
to the clusters.
Food Security
 FSC shared the issue of imposed Sindh Sales Tax (SST) i.e. 16% by Sindh Revenue Board since 2011
on handling services of humanitarian cargo at the port, thus in this context WFP has hired a legal
consultant to review and present the case justifying waiver/ exemptions on all humanitarian
shipment, which will benefit the entire UN agencies.
 The meeting was informed that WFP had completed flospans installation in Umer Kot Tharparkar,
and Badin. At Dadu, Khairpur, Larkana and Thatta flospans platforms construction work is in
progress, whereas. In district Nawabshah there is land allotment issue being faced by the district’s
Government and at Jacobabad and Sanghar earth filling work is required. By the end of March
WFP’s contractor will be completing the project thus those warehouses in districts are available for
use by the humanitarian community and Government stakeholders in emergencies.
WASH
 WASH stated that cluster don’t have major challenges in the implementation of the projects except
that there is a delay in the rehabilitation of water supply schemes carried out by Local Government
and Rural Development Department/ TMAs supported by UNICEF. Coordination of ongoing 14 early
recovery projects (covering 470,000 people) will remain a challenge with the “light weight cluster
coordination/ minimum level of coordination”.
PDMA Briefing
Agencies to liaise with PDMA if they have
problems. No NoC is necessary once a
programme or project is endorsed.
WFP under DRM will complete the
construction of warehouses in the
mentioned districts by the end of this month
and will be available for the humanitarian
community and Government’s stakeholders
during any emergency for storage of food
items or NFI. WFP requested for support
from PDMA in resolving issue of land at
District Nawabshah and required earth filling
work at Jacobabad and Sanghar districts.
Action Point
 PDMA endorsed the suggestion that there would be a workshop for all stake holders. On the basis
of inputs from the participants of workshop then government would be in a position to consider
framework for cluster operation and coordinated preparedness and capacity building activities.
 PDMA updated that government is already coordinating with deputy commissioners and they have
submitted their preparedness plans, thus PDMA is in a favor of and planning to conduct workshop
for all stake holders from district and provincial level.
AOB
UNOCHA Sindh
Action Point

HCT decision on cluster continuation and preparedness activities
 OCHA thanked clusters for their inputs/suggestions for HCT and informed that their inputs were
accepted by HCT
 OCHA updated clusters that HCT has agreed over the continuity of cluster system and lesson work
load involved with the cluster system also being requested by HCT. HCT asked OCHA to develop
SOPs for lesson work load.
 OCHA informed clusters that within a short period of time OCHA will come up with some proposals
for operating reduced or "Lightweight" work load.
 OCHA informed clusters that OCHA has discussed the issue of continuity of clusters with PDMA and
OCHA is working in each district towards preparedness and response planning and capacity
building
 How to minimize work load?
 How preparedness can developed/improved.
 How capacity building can be continued?
 WASH cluster described the cluster working strategy for 2013 emergency. Cluster will continue
working and will maintain capacity at national level and will keep supporting province especially for
ICCM and WASH cluster emergency preparedness and response planning. There are 14 ongoing
projects (covering 470,000 people) at provincial level and cluster will continue coordinating their
implementation but main focus is Emergency preparedness and Response planning. In order to
achieve this WASH cluster will maintain lightweight (minimum level of) coordination capacity at the
provincial level supported by national cluster.
 Health cluster updated that cluster wants its presence in all districts but at the moment WHO is in
the phase of downsizing and after the recruitment of new staff cluster would be able to discuss the
preparedness planning with the other counterparts.
 Food security cluster stated that cluster will continue its coordination at district and provincial level
by conducting coordination meetings on monthly basis.
 PDMA mentioned that PDMA provides coordination point to clusters for information sharing. PDMA
expressed that coordination meetings should be continued.
 In response to the question from Shelter cluster about the clusters specific planes at national and
provincial level OCHA explained that OCHA has a mandate to develop SOP guidelines. OCHA
suggested that each clusters should come up with exhibition of their plans regarding their presence
at district level in terms of preparedness and capacity building.
 Education cluster highlighted the need to strengthen the regular program to keep the momentum
of response even at the disconnection of cluster approach.
UNOCHA Sindh


Suggestion:
 WFP suggested that
OCHA should organize
one day workshop for
stake holders from
provincial and district
level to establish a
framework.
Action Point:
 OCHA to provide
guidelines to clusters
for the submissions
 Cluster to make small
submission to OCHA
regarding their needs
and respirations to
develop
SOP
guidelines, framework
and the workshop.
 .
 With
PDMA’s
consultation OCHA to
establish
working
group to establish a
frame work and then
plan to have a
workshop.
 OCHA pointed out the
Hyogo
framework’s
point 5 that is about
Strengthen
disaster
preparedness
for
effective response at
all levels and clusters
to work toward that.

Next meeting and meeting frequency
 Next ICCM will be held on 28 March 2013
Adjournment of Meeting
 OCHA Sindh Head of Office James Mason appreciated and thanked all cluster leads and PDMA for
their unflinching support during his stay.
 There being no other business, the meeting was adjourned at 12.00 p.m.
Next ICCM will be held on 28March 2013
S.No
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Name
James Mason
SaminUllah
Dr. Sidhu Almas
M. Imran Khan
RizwanaWaraich
Shahla Din
Ghulam Mustafa Abro
Sadaf Kashif
Imran Laghari
Irfan Malik
Muhammad Ali Khan
Manyws
Prem Chand
Dr. SoomarKhoso
Assia Soomro
MaritFikke
Ashraf Ali
Ajay Sewani
DeebaPervaiz
UNOCHA Sindh
Title
List of Participants
Organization
HoO, Sindh
Humanitarian Affairs Officer
SO
Data Manager
Gender Advisor
Education Cluster Coordinator
Provincial DRM Coordinator
Humanitarian Affairs Associate
Humanitarian Affairs Officer
HoP, Sindh
Deputy Area Coordinator
WASH Cluster Coordinator
Prov. DEWS Coordinator
Cluster Coordinator
Head Provincial Office
PCC
Asst. Director (Ops)
PDMA
UNOCHA
UNOCHA
WHO
WHO
UN Women
UNICEF
PDMA
UNOCHA
UNOCHA
WFP
PHF
IOM
UNICEF
WHO
PDMA
WFP
FAO
PDMA
IOM
Contact Number
0346 8563 642
0300 9370 224
0333 2632 358
0305 5049 090
0213 4549 525-28
0300 2989 256
0346 8563 624
0346 8563 652
0345 8383 222
0345 6999 995
0300 8560 308
0345 5006 509
0300 5010 496
0334 2548 734
0346 8563 525
0346 8544 215
0333 2261 561
0333 2603 161