Green Meeting Checklist

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Green Meeting Checklist

Getting started, organization, and effort

Appoint an individual/group to make the event environmentally friendly

Send a preliminary email to provide information about the green components of your meeting to attendees

Video Teleconferencing

Video teleconference whenever possible

Accommodations

Select accommodations that engage in green practices and policies

Select accommodations that are located by efficient transportation routes

Meeting Venue

Host all multi-session meetings at a central location to limit transportation needs

Choose a venue with an in-house recycling program (even better if there’s composting!) and encourage recycling

Food and Beverages

Encourage guests to bring reusable cups, plates, and utensils, or provide them to guests

If disposable service ware is used, look for utensils that are made from recycledcontent and/or recyclable materials.

Use cloth instead of paper napkins

Provide drinking water in pitchers or large reusable containers

Serve sugar, creamers, and condiments in reusable dishes or ceramic containers.

Select a caterer that uses local and organic food. Highlight these options to your guests.

Include vegetarian options in your menu

Communication

Allow attendees to register online and confirm registration by e-mail when possible.

Encourage the use of electronic presentations, such as PowerPoint

Share documents and handouts electronically via email or an online sharing site.

Printed Material

Print double-sided copies.

Set up a system for making photocopies on demand instead of over-printing materials.

Waste Reduction and Recycling

Reuse materials from previous meetings whenever possible

Ensure that trash, recycling, and compost bins are clearly marked with signs

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