University Libraries
AAG Agenda,
Handouts/Documents/Minutes
April 14, 2015
Room 216
10:00 AM – 11:00 PM
In Attendance:
☒Rosann Bazirjian
☒Kathryn Crowe
☒Cathy Griffith
☒Beth Bernhardt
☒Mike Crumpton
☒Gerald Holmes
☒Agnes Kathy Bradshaw
☒Mary Krautter
☒Tim Bucknall
☒Dallas Burkhardt for Sarah
Dorsey
☒Armondo Collins
☐Orolondo Duffus
☐Melvina Ray-Davis
☒Mary Jane Conger
☒Christine Fischer
☒Michelle Courtney
☒Keith Gorman
☐Barry Miller
I.
Update on spending the $98,000 in one time money for public technology – Tim
Bucknall
About 17 University Libraries staff who work outside of ERIT attended one of three
open sessions to share their ideas on how to spend the one time money for public
technology. All ideas that met the criteria were compiled. Kathy Crowe and Tim met
with the student group. They had three key wish list items: 1) double monitors on
PCs, 2) more laptops, and 3) more collaboratories. Per #3, we wouldn’t be able to
construct collaboratories with walls, but the students indicated that they want
dividers similar to the arrangement in the DMC. The Public Services Heads had a few
additional items. They drafted a plan with subgroups assigned to look at several kinds
of purchases. Ideas were brought together, and decisions will be finalized once
furniture pricing is available after a meeting on Thursday.
The update included information Tim shared on the BTS main blog posts on April 2
Public Technology Money Spending Plan
After reviewing and discussing the feedback from staff sessions and student focus
group, ERIT and the Public Service Heads (along with Mike and Kathy) have created
the following general guideline for spending the $98,000 in one time public
technology money. It is only a "general guideline" at this point because some things
may change as we get more pricing info and make decisions on more
implementation details.
We plan to
- add 3 machines to the DMC Design Lab
- add another cluster of 4 public machines in the DMC
- add 24 new laptops for check-out from Access Services
- on the first floor, add 20 more PCs. Add double monitors to most sit-down stations
outside of ROI on the first floor. Exact location, configuration, and furniture for the
PC's will be discussed at the Idea-thon.
- Monitors and PCs for 4 collaboratories to be created with partitions (not hard walls)
somewhere in the tower on a non-quiet floor. Details await further discussion. These
will include whiteboards, 5 chairs, PC and monitor.
- Large recharging station that recharges many types of devices and allows people
to lock their device into a cabinet while recharging. Details under investigation.
- Replace and expand collaboratory monitors and digital signs.
An additional list of miscellaneous items is prioritized for purchase as funds are
available.
Ordering will start later this week or early next week.
II.
Furniture plan for tower – Mike
Furniture specifications are in Purchasing. Furniture is a component of the $98,000
public technology funding. They will transition some faculty rooms on T2, T3, and T4
to student study rooms. We have a few already in place, and they are popular spaces.
The rooms will include a table, 2-3 chairs, and a mounted white board. The windows
on the doors will be unobstructed. The rooms could be used by one to three people,
and students can use the scheduler to reserve one. We expect to be able to promote
them in the fall.
City Transfer will be back to remove some furniture from the tower; Ann and an
Access Services group will identify damaged and dirty pieces. Lower level carrels will
be moved to the quiet floors; double carrels will be moved to non-quiet tower floors.
The aim is to have a consistent look with suitable pieces that fits user needs. DMC
furniture will be cleaned.
There was brief discussion about adding a coffee kiosk. Beans Boro is working on a
proposal. They provide the coffee served at Scuppernong Books. This will be part of
the conversation at the Idea-Thon.
III.
Update to lower level – Mike
The DMC will close May 11 for the project. The space will be completely closed to
the public through the summer. Library staff will have limited access. DMC staff will
move to T2 temporarily, and that will include some service space. DACTS is closed
this summer as usual. The intention is to be open in the lower level at the start of
the fall term.
The plan for the lower level was approved Friday by the Board of Governors.
Wednesday is the final design meeting. Bids open May 7, and a contractor will be
selected. Contractors do not know the budget as they put together their bids. Five or
six of the items are alternates, so we don’t know if all of them will be included in the
bids. Furniture will be ordered after approved and will be stored in the DMC until it’s
time to put it together.
IV.
Real Learning Connections project proposals – Mike
Mike is working with Nora Bird (LIS) on the proposal letter. We have had some great
projects; selected projects fill an organizational need. Learning objectives are
developed for the student and the librarian, and feedback is provided to the LIS
faculty. As an example, the management course expanded the time spent on
discussing assessment after insights from a project were shared. The School of
Education provides a tuition waiver, and the University Libraries offer a stipend from
the student wage budget. A call for proposals will be going out. Project work is
conducted from September through April. There are tangible benefits and
outcomes. An example of a project is the web redesign project that Terry Brandsma
and Ingrid Johnston are working on.
Year-end presentations will be open to library staff. The RLC students can be
involved beyond just their project work, attending departmental meetings for
instance.
V.
BTS recommendations – Michelle
Behind the Stacks
Taskforce Recommendations Final_1.docx
See the attached document. There was general discussion about the suggestions
outlined in the document. This will be discussed at our next all-personnel meeting.
Changes on BTS will be done over the summer as ideas are worked out.
Anyone can be given access to post items to the main blog. Cheryl can give rights to
anyone who needs to post minutes. Add-on features to SharePoint may be
considered. Changing to a different product, such as Blogger or WordPress, may not
work due to security issues; one function of BTS is to provide a platform for archiving
minutes and documents, and that is not offered with the suggested products.
SharePoint has many features that we do not use. Including dates to the posts
directly on the main page was mentioned by many survey responders and focus
group attendees as a desirable improvement. Training could be developed on using
the web site and for people who would like to post on the blog. Staff time is a
consideration when determining what updates are made and what regular upkeep
of the site could entail based on improvements implemented.
Kathy Crowe will meet with task force members Kathy Bradshaw, Michelle Courtney,
and Cheryl Cross along with Armondo to consider next steps. Gerald suggested that
the Staff Association may be able to use the site in some way, such as voting on the
holiday project.
VI.
Round robin
Armondo announced that the final short film event is scheduled for April 30
Gerald commented that the usual summer change in committee membership will
soon be occurring, and there may be changes in the Diversity Committee. Please let
him know if there is a change from your department. The committee meets on
4/15/15, and they will have a May meeting before a summer break.
Gerald also talked about seeking grant funding for Latino programming through ALA.
He will be coordinating with Alianza UNCG Latino Association.
The AAG retreat is scheduled for June 16.
c.fischer 4/15/15