Halcrow Group Limited Burderop Park Swindon Wiltshire SN4 0QD Tel +44 (0)1793 812479 Fax +44 (0)1793 812089 www.halcrow.com Record of meeting Project Subject Hampshire LFRMS Stakeholder Group - Meeting 1 Date Page 09 July 2012 1 of 3 Venue Discovery Centre, Winchester Date held 09 July 2012 Present Hampshire County Council Campaign for Rural England English Heritage Fareham Borough Council Hambledon Parish Council Littleton Parish Council New Forest District Council Solent Forum Whitchurch Council Halcrow Group Ltd Country Land and Business Association Environment Agency Friends of the Earth Hampshire Fire and Rescue National Farmers Union Rowlands Castle Parish Council South East Water Overview This was the first meeting of the wider stakeholder group. The session consisted of presentations, group activities and discussion, opportunities for questions and break out sessions. Introductions and key interest / concerns The following issues were raised as being of key interest to the stakeholders in attendance: o o o o o o o o o o o Clarification of responsibilities Coastal flooding Communication and planning at a catchment scale Communication with local communities Community resilience Consideration of flooding in planning applications Countryside protection Emergency Planning Groundwater flooding/flow from minor aquifers Insurance Maintenance of solutions Record of meeting about Stakeholder Group - Meeting 1 o o o o o Page 2 Management and coordination of flooding at strategic to local level Partnership between Risk Management Authorities Resilience plans Socio-economic and environmental factors Water quality Additional stakeholders The following were suggested as individuals or groups who could be approached as part of the ongoing stakeholder engagement process: o o o o o o o o o o o o Association of parish councils Community associations (where no Parish Councils exist) Business community Land owners Winchester college Test and Itchen association Local Resilience forum Isle of Wight, Portsmouth and Southampton councils Category 1 responders Local Enterprise Partnerships Military Community flooding groups Methodology for assessing flood risk The draft maps produced to assess the risk of flooding were presented to the group and the methodology described. The methodology was discussed including whether to present information on a catchment or ward scale and the assets which should be included within the assessment of flood risk. Break out session The maps were presented at a District scale for discussion within break out groups. Attendees provided information on flooding issues at these locations and discussed whether maps reflected the nature of flooding within Hampshire. Comments and information on historic flood incidents will be used by Halcrow in the preparation of the current and future risk assessment document within the LFRMS. Record of meeting about Stakeholder Group - Meeting 1 Page 3 Further comments A number of further issues were raised by attendees throughout the session: o Would like to see a more ‘joined up’ approach with greater inclusion of LRF o Would like greater communication between steering group and other stakeholders o Public would like greater clarity of who is responsible for managing flood risk and who to contact in event of flooding. o Local sources of funding for maintenance of measures should be included in the report o Need to include potential climate change impacts in the report. o Include nuisance flooding in the analysis of flood risk o Include definitions of key terms (flooding, floodplain, groundwater flooding) o Greater involvement of general public in review of flood location maps. Author Copy Halcrow Publically available