Graduate Admissions Coordinator Who We Are The Architectural Association (AA) was founded in 1847. It is governed by its members and is committed to public benefit attained by the learning, teaching, discussion and promotion of architecture. With 850 students and staff the AA School is central to the AA. The school is recognised as a worldwide leader in architectural education, with graduates that include many of the world’s leading architects, scholars, critics and educators. The Architectural Association School of Architecture has maintained its independence for more than 160 years and its courses span from Foundation level to PhD. The Role You will be responsible for answering applicant enquires, processing applications, processing CAS applications, helping to ensure that student numbers are maintained within the Graduate School as well as the promotion of the school as a whole. Who We Seek We are seeking a bright and hardworking team player to join the busy admissions team. The role of the Graduate Admissions Coordinator is of vital importance to the school and requires a good, professional working relationship with the Head of Admissions and the rest of the admissions team. You will need to be proficient using MS Office, have a strong attention to detail, and be the type of person that enjoys working in an organised and methodical manner. Your day to day tasks will include a large range of responsibilities, therefore any candidate must have an enthusiastic attitude and a willingness to learn. We are looking for a cheerful, positive character that is happy to get involved in all aspects of the admissions process. Main Responsibilities 1. 2. 3. 4. 5. 6. 7. 8. Enquiries: Answering initial enquiries by phone, email and in person. Being available to talk with prospective students/parents is a key aspect of the role. Applications: Processing applications and fees, chasing any missing documents, assessing the basic eligibility of candidates as they apply and corresponding with them accordingly. Letters: Preparing offer and rejection letters. Offer letters are sent with an offer pack of important information to all successful applicants. Database: Entering details on the database and ensuring records are kept up to date. Portfolio assessments: Preparing files, portfolios and paperwork for, and arranging portfolio assessment meetings with the Programme Directors. Programme Directors: Liaising with the Programme Directors on a regular basis with regard to the applicants/enquiries and general programme details. Processing CAS applications: Reviewing applicants’ documentation and completing the online application form for the Home Office UK Border Agency Tier 4 General Student Visa from June until August. Statistics: Maintaining basic statistics concerning applications, offers and acceptances so that predictions can be made for numbers of students expected and comparisons can be made with previous years. Compiling specific statistics to aid admission process when required. 9. 10. 11. 12. 13. Marketing: Providing input into the marketing strategy in conjunction with the Senior Admissions Coordinator and Undergraduate Admissions Coordinators. Marketing literature (posters, flyers, leaflets) and application forms must be kept up to date and new material written as required. Open days: Organising and promoting open days/evenings for applicants to the graduate school. In addition to this, arranging meetings for prospective students with specific tutors. Introduction week: Assisting with the organisation of a week of events for the new students each year to introduce them to London and the AA School. This includes being involved in the registration of new students when they arrive. Sallie Mae loans: Certifying Sallie Mae loan applications, completing loan disbursement information, releasing loan cheques each term. General office duties: Maintaining filing systems, handling post, ordering stationery etc. Essential Requirements You must possess a relevant degree and/or have a minimum of 2 years experience in a similar role. Intermediate/Advanced Microsoft Word, Excel and Outlook. Excellent communication, interpersonal and organisational skills. Previous experience in an educational and/or architectural setting is essential. Experience of working with Home Office UKVI would be advantageous What We Offer Competitive full-time salary with generous holiday benefits, and a defined-contribution pension scheme. How to Apply A statement of interest and your CV along with salary expectations to firstname.lastname@example.org. Please ensure you put the job title in the subject heading. The deadline is 31 October 2014. Only successful candidates will be contacted. The AA looks to make the appointment with start of work as soon as possible. The AA, inc. has an equal opportunities policy applicable to all job vacancies, and internal applicants are encouraged to apply.