Job Profile
Aide et Action International – Cambodia
Aide et Action (AEAI) is an international NGO, headquartered in Geneva, Switzerland. AEA International
began its programs in 1981 and is now working in more than 20 countries across Africa, the Caribbean,
Europe, South Asia, Southeast Asia and China to support the development of sustainable education
projects with our belief in the universal right to a quality education. Each AEAI intervention is based
around this ethos.
Activities in South East Asia and China (SEAC) started in 2001 with local partners and government
agencies in Cambodia, Vietnam, Lao PDR, China and Myanmar, to enhance the quality of education as well
as to facilitate improved access to it.
Job Title: Monitoring and Evaluation Officer
Hierarchical Manager: Technical Adviser
The Job
Entity: Cambodia
Department: Monitoring and Evaluation
Department
Date of commencement: 15th October 2015
Mission
Under the overall guidance of the Country Programme Coordinator and direct supervision of the
Technical Adviser, the Monitoring and Evaluation Officer will be responsible for monitoring and
evaluation of all projects and programmes ensuring high quality and timely inputs, and for ensuring that
all project maintain their strategic vision, and that their activities result in the achievement of intended
outputs in a cost effective and timely manner.
The Monitoring and Evaluation Officer will be responsible for designing and implementing the M&E
activities of new projects, and overseeing the M&E aspects of ongoing projects; assisting the Project
Manager in preparing Semester/Annual reports on project progress and will monitor the project
activities on a regular basis, developing and maintaining the database of the Project and will be
responsible for the collection & analysis of different data in relation to project activities.
The Monitoring and Evaluation Officer works in close collaboration with project teams and country office
programme department managers, Government officials, private sector, non-government and civil
society organizations, as required.
Responsibilities
Duty and Responsibilities
The Monitoring and Evaluation Officer will have the following duties and responsibilities:
Develop and strengthen monitoring, inspection and evaluation procedures
Monitor all project activities, expenditures and progress towards achieving projects outputs
Recommend further improvement of the logical frameworks and support new project
development
Develop monitoring and impact indicators for tracking project progress
Monitor and evaluate overall progress on achievement of results
Monitor the sustainability of project results
Provide feedback to the Project Manager on project strategies and activities
Suggest strategies to Management for improving the efficiency and effectiveness of the
project by identifying bottlenecks in completing project activities and developing plans to
minimize or eliminate such bottlenecks
Report monthly, quarterly, half-yearly and annual progress on all project activities to the
Country Programme Coordinator/Technical Adviser/Project Managers
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Conduct capacity assessment on existing monitoring and evaluation system
Develop indicators and a monitoring strategy for the project
Provide inputs, information and statistics for quarterly, annual and other reports to Project
Management Team and AEA
Participate in annual project reviews and planning workshops and assist the Project Manager
in preparing relevant reports
Support monitoring and evaluation of the effects and impact of the project
Coordinate across the available components of the CCOSC Project to ensure effective
implementation of M&E/MIS using the dedicated OP Tracker system, resolving technical
issues in collaboration with the developer and keeping management informed
Assist the project personnel with M&E tools and in supporting them in their use.
Perform other duties as required
Measurable Outputs and Performance Indicators
Preparation of monthly (MIS) reports
Assist the Project Manager in preparing other relevant reports
Organize and conduct training on M&E/MIS for project and government staff
Assist Project Manager in the preparation of reports on the findings and lessons learned from
project innovations
Provide input and update information related to project outcome in AEA and CCOSC website
Assist the Project Manager in preparing monthly and quarterly reports on project progress
based on MIS/OP Tracker reports on project activities
Prepare risk management frameworks for the projects
Develop M&E system for the Project and for the government counterpart/stakeholders
Prepare and maintain data base
Competencies
Corporate Competencies:
- Demonstrates integrity by modeling AEA organizational values and ethical standards
- Promotes the vision, mission, and strategic goals of AEA
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies:
Planning and Organising
- Organises and accurately completes multiple tasks by establishing priorities while taking into
consideration special assignments, frequent interruptions, deadlines, available resources and
multiple reporting relationships
- Plans, coordinates and organises workload while remaining aware of changing Priorities and
competing deadlines
Knowledge Management and Learning
- In-depth knowledge on MIS, M&E and development issues
- Excellent knowledge of monitoring and the application of methodology: Good understanding of
capacity assessment methodologies; excellent ability to identify significant capacity building
opportunities
Communication
- Excellent communication skills (written and oral): Sensitivity to and responsiveness to all
partners
- Respectful and helpful relations with donors and AEA staff
- Ability to lead implementation of new systems (business side), and affect staff behavioural/
attitudinal change
- Establishes, builds and maintains effective working relationships with staff and clients to
facilitate the provision of support
Self-Management
- Focuses on result for the client
- Consistently approaches work with energy and a positive, constructive attitude
- Demonstrates strong oral and written communication skills
- Remains calm, in control and good humored even under pressure
- Demonstrates openness to change and ability to manage complexities
- Responds positively to critical feedback and differing points of view
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Solicits feedback from staff about the impact of his/her own behaviour.
Candidate Profile
Education/Training
University Degree preferably in Business Administration, Economics, Social Sciences or a related field.
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Professional Experience
At least 5 years of experience in the design and implementation of M&E/MIS in development
projects implemented by national/international NGOs/UN bodies/ Government/private sector
Experience in designing tools and strategies for data collection, analysis and production of
reports;
Proven ICT skills, especially in the development of MIS software using database software
Expertise in analyzing data using statistical software
Strong training & facilitation skills.
Languages
Fluency in written and spoken Khmer and English. Knowledge of French is a plus.
Other Specifications
This position will require regular field site visits across Cambodia.
How to apply
Interested candidates with the qualifications required are invited to send CV with a cover letter to Ms.
Chourng Channchivita at hr.cam@aide-et-action.org office address: #176, street 208, Boueng Raing,
Daun Penh, Phnom Penh. Tel: 023 221 940. A competitive remuneration package is offered.
For more details, please visit: http://www.aeai-sea.org/.
Deadline of application: 21st September, 2015. Only the short-listed candidates will be contacted for
interview.
AEA is an equal opportunity employer and qualified women are highly encouraged to apply.
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