Graduate Student Travel Fund- Student Success Fee
APPLICATION
The Graduate Student Travel Fund (GSTF) supports travel associated with scholarly research and creative activities.
The GSTF is managed by a sub-committee of the University Research Council’s Student Research Committee and
includes representation from Associated Students, Graduate Student Association, the Graduate Council and the
Division of Research Affairs.
$15,000 has been funded from the Student Success Fee, Academically Related Programs Fund. Successful
applicants must pay all of their own travel costs up front, and they will be reimbursed some costs after they return
from the travel and file their receipts or get a travel advance of 80% of their costs. Students may only receive up to
$1,000. Student Success Fee, Academically Related Programs (SSF ARP) reimbursement for travel to be undertaken
between February 1, 2016 and May 1, 2016. *Maximum lodging per diem is $60 a day and maximum meal per
diem is $20 per day for reimbursement. *
Applications for the Graduate Student Travel Fund-Student Success Fee, Academically Related Programs (SSF
ARP) must be received no later than April 25, 2016.
You also may apply for the Graduate Student Travel Fund-Associated Students, the application deadline for this
award is no later than February 1, 2016. If applications are submitted for both of the travel funds only ONE will be
awarded.
If accepted, all necessary documents must be completed and turned into the Research Affairs office prior to travel.
(Please see list of necessary documents below). Again, travel must be taken between February 1, 2016 and May 1,
2016.
Necessary documents to be turned in prior to travel, if accepted (all documents are available on the GSTF website):
 Student Travel Authorization Form
 Release of Liability Form
 Foreign Travel Insurance
 Authorization to Use Private Vehicle
Please use the Student Travel Check List to see which documents apply to your travel. (Also available on the GSTF
Website.)
The Graduate Student Travel Fund is available to all degree-seeking SDSU graduate students with an accumulated
grade point average of at least 3.0.
Criteria for Review
The primary criteria used in evaluating applications for funding are as follows:
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Relevance or merit of professional activity to support student’s research/scholarship in designated major field of
study. If attending a conference, the student must be invited to give an oral or poster presentation. In the case of
performance or visual arts the student must be invited to present.
Appropriateness of scope and budget
Contribution to completion of a thesis or dissertation
Prior awards received from GSTF
Application Package Components
1.
Applicant Information
2.
Documentation of compliance approval requirements – when applicable
3.
4.
5.
6.
7.
8.
9.
Abstract of project purpose in lay terminology (maximum of 100 words)
Professional activity that will be supported by GSTF (maximum of 250 words)
Applicant experience and qualifications (maximum of 250 words)
Budget Request Form
Quotations for travel expenses
Agreement
Faculty Mentor’s Signature
Submission
Complete the GSTF application including required signatures. Scan and save as a single low-resolution PDF file
(files exceeding 5 MB and multiple PDF files will not be accepted) and e-mail the document to the Division of
Research Affairs (dra@mail.sdsu.edu). No paper submissions will be accepted. Decisions for funding will be
announced within one month of the submission deadline.
The deadline for the fall cycle is October 1st and the deadline for the spring cycle is February 1st.
Reminder
Upon completion of the activity supported by the GSTF, students may be asked to submit a summary of accomplishments.
If appropriate, photos taken during the activity with a description of how the activity contributed to the advancement of
the research or scholarship in the students field of study may be profiled on the Research Affairs webpage.
Do not include this page with your application
Graduate Student Travel Fund Student Success Fee
– Application
Instructions:
▪
▪
Complete each section of this application.
Do not exceed word limits.
1. Applicant Information (This section needs to remain on its own page)
Last Name
First Name
College
Department
Phone
Email
Units completed
Faculty
Mentor
Mentor’s Email
Red ID #
Last four digits of your Red ID:
Total Budget Requested
Total Cost of Trip
Project Title
Travel Dates
Other Support
I presently receive support from other sources (e.g., scholarship, faculty mentor’s
grant): Yes _________ No ________
Yes ____ No ___
What is the reason for
Travel?
☐ Poster Presentation ☐Oral Presentation ☐ Paper Presentation ☐ Field Work
2. Compliance Approval Requirements:
Does the project involve human or animal subjects? Biological or hazardous materials?:
Institutional Review Board (IRB)
(619) 594-6622 or
http://gra.sdsu.edu/research/irb
Human Subjects?
☐ Yes ☐ No
Institutional Animal Care and Use Committee (IACUC)
(619) 594-0905 or http://gra.sdsu.edu/research/iacuc
Animal Subjects?
☐ Yes☐ No
Biologically Hazardous
Materials or recombinant
DNA?
☐ Yes ☐ No
Institutional Biosafety Committee (IBC)
(619) 594-0905 or
http://gra.sdsu.edu/research/ibc
Please note: Funding for projects that involve the use of human subjects, animal subjects, biologically hazardous
materials or recombinant DNA will be released only after receipt of formal approval from the respective Committee.
It is the applicant’s responsibility to verify approval with the Division of Research Affairs.
3. Abstract of Project in lay terminology (maximum of 100 words):
4. Project Description (maximum of 250 words): Provide a description of the professional work that the requested
travel funds will support. Use lay terminology so the purpose can be understood by those not trained in your discipline.
Include a brief summary of project objectives, timelines, background, references and plan. Address the significance of the
project and summarize work completed to date. Indicate the amount of funding requested and how the funds will be used
to support this research, scholarship and/or creative work.
5. Experience and Qualifications (maximum 250 words): Provide documentation of your eligibility.
Last four digits of your Red ID:
6. Budget Request Form: Provide a budget showing specific amounts requested.
Authorized Expenses:
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Transportation and expenses incidental to fieldwork or travel to special libraries, collections, or laboratories. Attach
quotes for all projected travel expenses (i.e., transportation, hotel, per diem). Automobile mileage and food per diem
should be listed at current State rates.
Present work at a professional meeting or conference.
TOTAL BUDGET IS NOT TO EXCEED $1,000
Item Requested
Amount
Requested
1. Travel for fieldwork or travel to special libraries, collections,
laboratories (*attach hotel, transportation, per diem quotes).
a.
$
b.
$
Sub-Total
2. Travel to professional meeting or conference (*attach hotel,
transportation, per diem quotes).
a.
$
b.
$
Sub-Total
Sub-Total
Will funding support international travel? : Yes ___ No ____
Budget Grand Total
7. Attach travel quotations. Quotes must be appended to the this application
Totals
$
$
$
$
8. Agreement: Your signature below acknowledges your agreement that, if awarded, expenditures of funds will be made in
accordance with this proposal and budget. Budget changes must be approved by a representative of the Student Research
Committee. It is your responsibility to monitor your budget. You are responsible for any expenditures not covered by the
budget. You also agree to submit a progress report summarizing the work supported through this fund.
Applicant’s Signature:
Date:
9. Faculty Mentor Signature: Your signature acknowledges your review of this proposal and agreement to supervise the
student’s work associated with this request.
Faculty
Date:
Mentor: